Customer Support Speicialist

Woola Capital; Coquitlam; On-site; CAD 45,000 - 65,000; Full time

Job summary

Woola Power Systems is seeking a highly organized Customer Support Specialist to join our team. This role coordinates maintenance and repairs, supports field operations, and delivers exceptional service to municipal, industrial, commercial, and strata customers.

The ideal candidate is a proactive problem solver with excellent communication, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced service environment.

Qualifications

• 2–5 years in customer service, dispatch, or project coordination.
• Excellent verbal and written communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with procurement, payroll, and vendor management is a plus.
• Willingness to learn and adapt in a growing company.

Responsibilities

• Schedule preventive maintenance and repair work orders for standby generators.
• Coordinate emergency service calls and dispatch technicians.
• Prepare quotations and service documentation.
• Maintain inventory levels and purchase orders for parts.
• Review timesheets and payroll accuracy for technicians.
• Ensure safety standards and CSA C282 compliance.
• Maintain customer records and respond to inquiries.

Skills

Customer service

Communication

Time management

Organizational skills

Education

High school diploma

Tools

Scheduling software

Microsoft Office

Job description

Customer Support Specialist

WoolaPower Systems

Position Summary

Woola Power Systems is seeking a highly organized and customer-focused Customer Support Specialist to join our team. This role is responsible for coordinating generator maintenance and repair services, supporting field operations, and delivering exceptional service to our municipal, industrial, commercial, and strata customers.

The ideal candidate is a proactive problem solver with excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced service environment. Experience in the power generation, electrical, mechanical, or construction industries is considered an asset.

Key Responsibilities

• Schedule preventive maintenance work orders for standby generator systems.
• Coordinate emergency service calls and dispatch technicians based on urgency, location, and availability.
• Schedule repair work and follow up to ensuretimelycompletion.
• Prepare and issue quotations for deficienciesidentifiedduring maintenance inspections.
• Order consumables, replacement parts, and repair materials whilemaintaininginventory levels.
• Coordinate with suppliers to ensuretimelydelivery of parts and equipment.
• Manage andoptimizetechnician schedules to maximize efficiency and customer response times.
• Review, approve, and manage technician expense reportsin accordance withcompany policies.
• Coordinate and administer technician vacation requests, time-off requests, and scheduling tomaintainadequate service coverage.
• Prepare and process technician payroll by reviewing timesheets, service hours, overtime, and on-call hours for accuracy prior to payroll submission.
• Prepare service documentation, work orders, and customer correspondence.
• Manage technician on call schedule.
• Assistin developing and preparing Requests for Proposals (RFPs), quotations, and service agreements.
• Develop andmaintainstrong working relationships with customers, vendors, and subcontractors.
• Provide exceptional customer service through prompt, professional, and solution-oriented communication.
• Support customers with inquiriesregardingmaintenance schedules, repairs, and service recommendations.
• Maintainaccurateservice records, customer information, and job documentation.
• Review completed work orders for accuracy and completeness prior to billing.
• Create and manage all purchase orders for parts, consumables, subcontractors, and other materialsrequiredto support service operations.
• Prepare and issue invoices for all preventive maintenance, emergency service, repair, and quoted deficiency work orders.
• Verify technician labor, travel time, parts, expenses, and supporting documentation before invoicing.
• Prepare and distribute completed service reports, maintenance reports, inspection reports, and deficiency reports to clientsin a timely manner.
• Coordinate with customersregardingpurchase orders, billing inquiries, invoice requirements, and service documentation.
• Maintainaccuraterecords of purchase orders, invoices, service documentation, and customer files.
• Perform other administrative and operational support duties asrequired.
• Ensure service operationscomply withapplicable safety standards, CSA C282 maintenance requirements, and company procedures.

Required Knowledge and Skills

• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• Eagerness to learn, adapt and grow within the organization.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Proficiencywith Microsoft Office Suite and scheduling or service management software.
• Ability to communicate professionally with customers, technicians, suppliers, and management.
• Experience preparing quotations, proposals, and technical documentation.
• Knowledge of procurement processes, payroll administration, and vendor management.
• Ability to work independently while contributing to a collaborative team environment.

Preferred Qualifications

• Experience in power generation, electrical, mechanical, industrial, construction, or service industries.
• Working knowledge ofCSA C282 – Emergency Electrical Power Supply for Buildingsand its inspection, testing, and maintenance requirementsis considered an asset.
• Experience scheduling and dispatching field service technicians.
• Familiarity with standby generators, diesel engines, automatic transfer switches, and related equipmentis considered an asset.
• Experience responding to emergency service requests and coordinating field repairs.
• Experience preparing Requests for Proposals (RFPs) and responding to public or private tenders.
• Experience processing payroll, managing employee schedules, and coordinating workforce availability.
• Knowledge of municipal procurement processes is considered an asset.

Education and Experience

• High school diploma or equivalent required.
• Minimum of2–5 years of experience in customer service, service coordination, dispatching, office administration, or project administration.
• Equivalent combinations of education and experience will be considered.

Personal Attributes

• A customer-first mindset.
• Professionalism and integrity.
• Strong leadership and organizational skills.
• Excellent verbal and written communication.
• Adaptability in a dynamic work environment.
• Initiative and sound decision-making abilities.
• A commitment to delivering high-quality service and building long-term customer relationships.
• The ability tomaintainconfidentiality when handling payroll and employee information.

Why JoinWoolaPower Systems?

AtWoolaPower Systems, we are committed to providing reliable backup power solutions and exceptional service to our customers. Our team values professionalism, collaboration, continuous improvement, and safety. We offer an opportunity to work in a growing company where your contributions directly support critical infrastructure and essential services throughout the communities we serve.