Customer Service Coordinator - Casual

Seaspan Ferries Corporation; Nanaimo; On-site; CAD 30,000 - 60,000; Full time

Job summary

A reputable organization in marine transportation is seeking a Customer Service & Operations Coordinator. This on-site role focuses on efficient handling of traffic between terminals, emphasizing customer service. Responsibilities include managing reservations, ensuring safety compliance, and coordinating daily operations, making it essential for someone with logistics experience to thrive in this dynamic environment.

Benefits

Competitive hourly wage

Qualifications

• Minimum 2 years of logistics and customer service experience in the Marine or Transportation industry preferred.
• Knowledge of terminal operations and marine transportation.
• Ability to work independently and within a team environment.

Responsibilities

• Handles reservations and follows up on customer inquiries.
• Coordinates daily terminal activities in accordance with the terminal SOP.
• Ensures all vessels are loaded efficiently and safely.

Skills

Customer service skills

Problem-solving

Time management

Education

Completion of Grade 12 education

Certificate in Transportation of Dangerous Goods (TDG)

Job description

Customer Service & Operations Coordinator - Casual

Job Description

The Customer Service & Operations Coordinator (CSOC) organizes the safe and efficient handling of all traffic between various terminals with a strong focus on customer service. This role facilitates the entire process from a customer inquiry until delivery to the customer has been completed. The CSOC is responsible for efficient loading and offloading of traffic, including ramp operation for vessel arrival and departures, entry of bills of lading (BOL) into the system and addressing customers’ queries.

Note: Due to business needs, this position is required to be fully on-site based at 850 Jackson Road, Nanaimo.

What you'll do

• Handles reservations from one terminal to another.
• Recognizes when reservations are not met, or customers are late and follows up on the issues.
• Books additional business to increase revenue and maximize vessel utilization.
• Assists with payments for all walk-up customers, ensures transaction completeness and accuracy.
• Takes inventory of all trailers on terminal and tracks all inbound units to ensure customers can track their inventory in our service using online system.
• Coordinates all daily terminal activities in accordance with the terminal SOP.
• Maintains full certification for handling dangerous goods units and ensure terminals are upholding requirements to be safe and compliant.
• Ensures all vessels are loaded to the best capacity possible within the turnaround times allowed for in the service schedule.
• Follows safety procedures and ensures that customers are following safety requirements during loading and unloading.
• Reviews and enters information into BOL system to allow for accurate invoicing to be generated down the line.
• Monitors marine weather station, keeps overall operation and customers updated of any adverse weather conditions, and possible schedule revisions.
• Performs additional duties as required.

What you'll bring

• Completion of Grade 12 education plus a Certificate in Transportation of Dangerous Goods (TDG) is an asset.
• Minimum 2 years of logistics and customer service experience (Marine or Transportation industry preferred), or an equivalent combination of education and experience.
• Knowledge of terminal operations and marine transportation.
• Physical ability to manage outside activities, including yard audits and occasional driving vehicles on and off vessels.
• Customer service skills with an emphasis on effective internal and external communication.
• Ability to work independently and within a team environment.
• Problem-solving and critical thinking skills to improve processes.
• Ability to process detailed information consistently.
• Time management skills and ability to prioritize tasks from various customers.
• Ability to resolve issues professionally while ensuring all work tasks are completed in a timely fashion.

Why you’ll love working here

• This role provides you a very competitive hourly wage in line with the successful candidate’s experience.

The estimated hourly rate for this position is $30.67. In determining the hourly rate, Seaspan considers many factors including the successful Candidate’s skillset and experience as well as position location and internal equity. The final base salary offer will be at the Company’s sole discretion and presented as part of a competitive total compensation package.

#LI-ONSITE

About Us

With more than 130 years of experience navigating in some of the world’s most complex and difficult waters, Seaspan Marine is the largest and most diverse tug & barge company on Canada’s West Coast.

Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at [e-mail] for confidential support. We are committed to providing an inclusive and accessible environment.

Job Info

• Job Identification 7533
• Job Category Transportation
• Posting Date 05/02/2025, 05:37 PM
• Degree Level Associate's Degree/College Diploma