Counselling Centre Office Assistant

Peace Portal Church; Surrey; On-site; CAD 52,000 - 78,000; Full time

Job summary

Peace Portal Counselling Centre in South Surrey, BC is seeking a dedicated Office Manager to support the counselling team and clients and ensure smooth day-to-day operations.

The Office Manager will supervise administrative staff, design office procedures, manage scheduling, billing, and procure supplies, while upholding confidentiality and the church's mission.

Qualifications

• Proficiency in MS Word and Excel.
• Experience with Jane Practice Management Software.
• Strong organizational and leadership skills.
• Excellent interpersonal and communication skills.
• Previous office management or administrative experience preferred.

Responsibilities

• Fostering a culture of client care and confidentiality within the office.
• Management, training, supervision, and evaluation of administrative staff.
• Delegating assignments to ensure smooth operations and high productivity.
• Providing assistance to the Director’s role and schedule.
• Designing, implementing, and maintaining office procedures and systems.
• Maintaining office supply inventory and re-ordering as needed.
• Overseeing third-party billing processes and timetables.
• Oversight and submission of counsellor invoices to payroll.
• Coordinating logistics for meetings, seminars and office events.

Skills

MS Word

Excel

Jane PMS

Organizational skills

Leadership

Communication skills

Job description

Position Summary

Peace Portal Counselling Centre is seeking a dedicated Office Manager. This role is essential to the smooth day-to-day operations of our counsellingcentre, supporting both our counselling team and clients.

The Office Manager:

• Supervises staff and the daily operations of Peace Portal Counselling Centre
• Provides directassistanceto the Director of the Centre

Person Summary

• Embodies the characteristics of a follower of Jesus
• Aligns with and supports the mission, vision, and values of Peace Portal Alliance Church (PPAC)
• Activelyseeksto show God’s love to others through word and deed
• Leads with humility, influence, and care rather than simply through position

Duties and Responsibilities

• Fostering a culture of client care and confidentiality within the office
• Management, training, supervision, and evaluation of administrative staff
• Delegating assignments to ensure smooth operations and high productivity
• Providing assistance to the Director’s role and schedule
• Designing, implementing, and maintaining office procedures and systems
• Maintaining office supply inventory and re-ordering as needed
• Overseeing third-party billing processes and timetables
• Oversight and submission of counsellor invoices to payroll
• Coordinating logistics for meetings, seminars and office events

Competencies & Qualifications

• -Proficiencyin MS Word and Excel
• - Experience with online scheduling systems (Jane Practice Management Software preferred)
• - Strong organizational and leadership skills
• - Excellent interpersonal and communication skills
• -Previousoffice management or administrative experience preferred

Location: Peace Portal Counselling Centre –South Surrey BC

Position Type: Full-time (40 hours/week, Monday–Friday)