Cosmetics Regulatory & Compliance Coordinator

Energy Jobline ZR; Ottawa; On-site; CAD 52,000 - 70,000; Full time

Job summary

Sigan America in Ottawa, Ontario, is seeking a Regulatory Assistant to support Regulatory Affairs, Quality, and R&D in a fast-paced cosmetics manufacturing environment. You will help ensure cosmetics and OTC products meet regulatory requirements for customers and retailers.

The role emphasizes maintaining regulatory documentation, SDS management, and cross-functional collaboration to support regulatory submissions and compliance activities.

Qualifications

• Attention to detail and strong organizational skills.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Experience with document control, compliance, quality systems, laboratory support, regulatory affairs, or technical administration.

Responsibilities

• Maintain regulatory, ingredient, formula, and product documentation
• Assist with SDS management, customer requests, and compliance records
• Upload and maintain information within customer and retailer portals
• Support ingredient reviews, label reviews, and regulatory submissions
• Organize and maintain technical files, specifications, certifications, and compliance documents
• Coordinate with Regulatory, R&D, Quality, Production, and Purchasing teams to collect and manage technical information
• Prepare reports, spreadsheets, and documentation to support compliance activities
• Receive, track, and organize product and raw material samples

Skills

Attention to detail

Organizational skills

Excel

Outlook

Multitasking

Communication

Document control

Quality systems

Regulatory affairs

Technical administration

Tools

Microsoft Office

ERP systems

Job description

Sigan America in Ottawa, Ontario, is seeking a Regulatory Assistant to support Regulatory Affairs, Quality, and R&D in a fast-paced cosmetics manufacturing environment. You will help ensure cosmetics and OTC products meet regulatory requirements for customers and retailers.

The role emphasizes maintaining regulatory documentation, SDS management, and cross-functional collaboration to support regulatory submissions and compliance activities.