Corporate Services Events Coordinator

GWICH'IN TRIBAL COUNCIL; Inuvik; On-site; CAD 45,000 - 60,000; Full time

Job summary

GWICH'IN TRIBAL COUNCIL in Inuvik, NT, seeks a Corporate Services Events Coordinator to plan and coordinate corporate events, staff gatherings, and community-oriented functions. You will manage venues, catering, registrations, and equipment within approved budgets while collaborating with internal teams and external partners.

This role requires strong organization and communication skills in a fast-paced environment.

Qualifications

• Post-secondary education in Event Planning, Hospitality, Business Administration, or Communications.
• 2–3 years of experience in event planning or coordination.
• Experience coordinating venues, catering, registration, equipment, and suppliers.
• Experience with internal teams, vendors, and community partners is an asset.
• Experience in Indigenous/non-profit/government/community organizations is an asset.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office tools (Outlook/Word/Excel).

Responsibilities

• Plan, organize, and coordinate corporate events, assemblies, workshops, and related functions.
• Coordinate logistics: venues, catering, room setup, registration, supplies, signage, equipment.
• Ensure budgets are adhered to.
• Coordinate with external service providers and venues.
• Oversee onsite setup, troubleshooting and takedown.
• Communicate schedules and updates to staff and stakeholders.
• Maintain event schedules, records, and documentation.
• Escalate issues to the Director of Operations as needed.
• Provide weekly updates to the Director of Operations.
• Perform other related duties as assigned.

Skills

Organization

Time management

Communication

Problem solving

Microsoft Office

Education

Post-secondary education in Event Planning / Hospitality / Business Administration / Communications

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Position Title: Corporate Services Events Coordinator

Department: Corporate Services

Reports To: Director of Operations

Location: Inuvik, NT

Employment Type: Full-Time, Term Position

PURPOSE

Reporting to the Director of Operations, the Corporate Events Coordinator is responsible for planning, organizing, and coordinating corporate events, staff events, assemblies, workshops, and other organizational activities to ensure they are delivered efficiently, professionally, and in accordance with established corporate policies and budgetary requirements. The position works collaboratively with GTC departments to coordinate event logistics, manage venues and suppliers, arrange catering and equipment, and oversee event setup and takedown. The role requires strong organizational and communication skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced corporate environment.

RESPONSIBILITIES

• Plan, organize, and coordinate corporate events, assemblies, workshops, and other requested organizational functions.
• Coordinate event logistics, including venue bookings, catering, room setup, registration, supplies, signage, equipment, and materials.
• Ensure allocated budgets are always adhered to.
• Coordinate with external suppliers, contractors, venues, and service providers in accordance with organizational procedures.
• Oversee onsite event setup, troubleshooting, and takedown to ensure activities run smoothly.
• Communicate event schedules, logistical requirements, and updates to staff, participants, and relevant stakeholders.
• Maintain event-related schedules, records, and documentation.
• Escalate event-related issues or operational concerns to the Director of Operations as required.
• Provide responses and timely updates to the Director of Operations on a weekly basis.
• Perform other related duties as assigned.

QUALIFICATIONS

• Post-secondary education in Event Planning, Hospitality, Business Administration, Communications, or a related field. A combination of education and relevant experience may be considered.
• 2–3 years of experience in event planning, event coordination, or a related role.
• Experience organizing corporate events, meetings, workshops, assemblies, or community functions.
• Experience coordinating event logistics, including venues, catering, registration, equipment, supplies, and external service providers.
• Experience working with internal teams, leadership, vendors, and community partners is considered an asset.
• Experience working in a First Nation, Indigenous organization, non-profit, government, or community-focused organization is considered an asset.
• Strong organizational and time-management skills, with the ability to coordinate multiple events and competing deadlines.
• Strong communication, interpersonal, and problem-solving skills, with the ability to respond to changing event requirements.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to work independently and collaboratively, maintain professionalism, and ensure events are delivered efficiently and effectively.

In accordance with Section 16(1) of the Canadian Human Rights Act and our obligations under the Gwich’in Comprehensive Land Claim Agreement (GCLCA), preference will be given to qualified GCLCA Participants and Indigenous applicants. We encourage applicants to self-identify in their application if they wish to be considered under this preference.