Corporate Records & Services Assistant (Contract)

BC Legal Management Association; Richmond; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package

4% vacation pay

Education and professional development

Discretionary bonuses

Job summary

PLLR Lawyers in Richmond, BC is seeking a Corporate Services Assistant for a one-year contract to support lawyers, paralegals, and staff with corporate records, routine filings, and document management. In-office attendance is required full-time.

You will maintain corporate records, process filings, ensure data accuracy, and assist with day-to-day administrative tasks to keep client information organized and accessible.

Qualifications

• Completion of a Legal Administrative Assistant Certificate preferred, plus 1+ years in a similar role.
• Experience in legal support and records management is an asset.
• Strong proofreading and attention to detail.

Responsibilities

• Maintain and update physical and electronic corporate record books and client files.
• Assist with routine corporate records maintenance, including annual reports and updates.
• Ensure client and corporate information is accurately entered and maintained in firm databases.
• Perform quality control reviews of corporate records to identify missing or incomplete documentation.
• Provide administrative support to lawyers, paralegals, and other Corporate Services staff.
• Open, maintain and close client files and matters per firm procedures.
• Maintain bring-forward systems and task lists per departmental processes.
• Assist with routine corporate filings, registrations, and database updates under supervision.
• Prepare standard forms and documentation using precedents and templates.
• Process and track documentation through corporate registries and online filing platforms.
• Assist with collecting and organizing information for incorporations and annual maintenance matters.
• Assist with preparing bills and follow up for accounts receivable as needed.

Skills

Legal admin experience

Attention to detail

Interpersonal skills

Microsoft Office

Proofreading

Education

Legal Administrative Assistant Certificate

Tools

ALF software

NetDocuments

Document management systems

Job description

PLLR Lawyers in Richmond, BC is seeking a Corporate Services Assistant for a one-year contract to support lawyers, paralegals, and staff with corporate records, routine filings, and document management. In-office attendance is required full-time.

You will maintain corporate records, process filings, ensure data accuracy, and assist with day-to-day administrative tasks to keep client information organized and accessible.