Corporate Commercial Administrative Assistant

Lawson Lundell LLP; Kelowna; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading regional Canadian business law firm is seeking an Administrative Assistant to join their Kelowna office. The successful candidate will handle a variety of administrative tasks, supporting a corporate group while enjoying competitive compensation and benefits. Ideal applicants will possess relevant certification, technical skills, and a positive, team-oriented mindset.

Benefits

Competitive Compensation

Health Benefits

Fitness Benefit

Paid Time Off

Financial Benefits

Fun Environment

Flexible Work Hours

Awards for long-term service

Qualifications

• Preferred certification in Legal Administrative Assistance.
• Minimum 2 years experience in a legal environment.
• Strong technical skills in Microsoft Office programs.

Responsibilities

• Preparing and drafting various correspondence and documents.
• Organize and maintain physical and electronic corporate/commercial files.
• Arrange and manage lawyers' calendars and emails.

Skills

Attention to detail

Team-oriented

Strong verbal communication

Strong written communication

Technical skills in Microsoft Office

Education

Legal Administrative Assistant certification

Job description

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2025. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Lawson Lundell LLP is seeking Administrative Assistant to join our corporate group in our Kelowna office. The successful candidate is an enthusiastic and hardworking team player who would like to work with lawyers in Corporate, regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.

Standard Responsibilities:

• Preparing and drafting various correspondence and documents;
• Prepare routine correspondence and basic corporate documentation;
• Time entry and client billing;
• Preparing expense reports;
• Organize and maintain physical and electronic corporate/commercial files;
• Maintaining an efficient file management and bring forward system;
• Handle photocopying, scanning, and binding of legal materials;
• Maintaining a full calendar, email management and managing lawyers’ practice;
• Liaising with legal assistants, paralegals, lawyers and clients on file progress;
• General administrative duties as required.

Qualifications:

• A Legal Administrative Assistant certification from an accredited institution is preferred.
• Minimum 2 year of previous experience in a legal environment is an asset.
• Previous experience in the Real Estate practice area is an asset.
• Experience with LTSA and PPSA searches is an asset.
• Strong technical skills in Microsoft Office programs are required.
• Must have experience with general due diligence.
• Strong verbal and written English communication skills.
• Ability to pay strong attention to details.
• Ability to work both independently and in a team-orientated environment.
• Excellent organization and time management skills.
• Must be flexible and adaptable to the demands of the role.

Thetypical salary range for this position is $50,000 - $60,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

In addition, we offer a variety of benefits, including:

• Competitive Compensation
• Health Benefits: extended health, dental, vision, out of country, life, ad&d
• Fitness Benefit: reimbursement for fitness equipment or fitness membership
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
• Flexible Work Hours
• Awards: long-term service (bonuses & extra vacation)

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.

Although we thank all applicants for their interest in Lawson Lundell LLP, only short-listed candidates will be contacted. No phone calls please.