Corporate - Administrative Assistant - CN

GMS Canada; Calgary; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits including drug, dental

Vision, disability and life insurance

Retirement savings plan

Company discounts

Training programs and career growth

Group events

Job summary

Shoemaker Drywall Supplies (Calgary North, Alberta) is seeking an experienced Administrative Assistant to support our senior leadership team. The ideal candidate will be highly organized, self-motivated, with excellent communication skills and meticulous attention to detail while maintaining strict confidentiality.

The role involves welcoming guests, coordinating meetings and events, handling travel, managing office operations, and ensuring accurate communications and reporting to leadership.

Qualifications

• Degree or Diploma in Business Administration or combination of education and experience.
• Ability to communicate effectively and professionally at all levels within the organization.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Can decipher priorities and make sound judgment calls as/when needed.
• Ability to think outside of the box with a sense of urgency and autonomy.
• Flexibility as dictated by the needs of business for projects and meetings.
• Experience supporting Senior Teams.
• Health benefits including drug coverage, dental, vision, disability, and life insurance.

Responsibilities

• Welcome guests and handle customer inquiries professionally, in person & via phone.
• Manage office services including filing, supply inventory.
• Assist with administrative and office duties and special projects as assigned.
• Organize, schedule, and prepare executive meetings and agendas.
• Plan and coordinate corporate and customer events.
• Arrange corporate travel and accommodations.
• Ensure security, integrity, and confidentiality of sensitive information and data.
• Coordinate onsite office equipment requirements with IT consultants.
• Record minutes and prepare accurate correspondence and presentations for leadership.
• Prepare for meetings by researching information in advance.
• Coordinate executive schedules and appointments.
• Prepare monthly expense reports and track payments for Leadership team.
• Manage corporate social media and marketing responsibilities.

Skills

Communication skills

Autonomy

Decision making

Creativity

Education

Degree or Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Shoemaker Drywall Supplies (Calgary North, Alberta), 7012 - 8th Street NE, Calgary, Alberta, Canada

Job Description

Posted Wednesday, August 12, 2026 at 6:00 AM

Gypsum Management & Supply, Inc. (GMS) is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates an expansive network of distribution centers nationwide.

Founded in 1974, and part of the GMS family of companies since 2018, Shoemaker Drywall Supplieshas become one of the largest drywall suppliers in Western Canada. In addition to drywall, Shoemaker carries a wide selection ofInterior/Exterior steel framing solutions, Insulation, ceiling systems, roofing products, fasteners, and tools.Visit us at one of our locations across Western Canada for all your construction material needs. Ourteam of dedicated and hardworking individuals work together to create a rewarding and welcoming environment.

We are looking for an experienced Administrative Assistant to be the supportive force to support our senior leadership team. While being exceptionally organized, the ideal candidate must be independently motivated to solve problems, have excellent communication skills and meticulous attention to detail while maintaining strict confidentiality.

Key Responsibilities

• Welcome guests and handle customer inquiries professionally, in person & via phone
• Manage office services including filing, supply inventory
• Help with various administrative and office duties and special projects as assigned
• Organize, schedule, and prepare executive meetings and agendas
• Plan and coordinate corporate and customer events
• Arrange corporate travel and accommodations
• Ensure security, integrity, and confidentiality of sensitive information and data
• Coordinate onsite office equipment requirements with IT consultants
• Record minutes and prepare, draft, proofread and execute accurate correspondence including PowerPoint presentations and internal announcements in support of leadership objectives
• Prepare for meetings by reading, researching, collecting and analyzing information in advance
• Coordinate executive schedules and calendars and appointments
• Prepare monthly expense reports and track payments for Leadership team
• Manage corporate social media and marketing responsibilities
• Other tasks as needed and/or assigned

Skills and Qualifications

• Degree or Diploma in Business Administration or combination of education and experience
• Ability to communicate effectively and professionally at all levels within the organization
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Can decipher priorities and make sound judgment calls as/when needed
• Ability to think outside of the box with a sense of urgency and autonomy
• Flexibility as dictated by the needs of business for projects and meetings
• Experience supporting Senior Teams
• Health benefits - including drug coverage, practitioner, dental, vision, disability, and life insurance.
• Retirement savings (pension or other) are provided.
• Perks -Company discounts (mobile phone, gym membership, etc.), training programs and opportunities for career advancement, group events, and more

Shoemaker Drywall Supplies (Calgary North, Alberta), 7012 - 8th Street NE, Calgary, Alberta, Canada