Corporate - Administrative Assistant - CN

Gypsum Management & Supply; Calgary; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Retirement savings

Discounts

Training programs

Career advancement opportunities

Group events

Job summary

Gypsum Management & Supply, Inc. in Canada is seeking an experienced Administrative Assistant to support our senior leadership team.

The ideal candidate will be exceptionally organized, able to handle confidential information, and adept at coordinating multiple priorities with minimal supervision. You will welcome guests, manage office operations, prepare meetings and minutes, arrange travel, and contribute to corporate communications and events.

Qualifications

• Degree or Diploma in Business Administration or equivalent.
• Excellent communication skills at all levels.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to set priorities and make sound judgments.
• Autonomy and proactive problem-solving abilities.
• Experience supporting senior leadership teams.

Responsibilities

• Greet visitors and handle inquiries professionally in person and by phone.
• Manage office services including filing and supplies.
• Organize executive meetings, agendas and minutes.
• Coordinate corporate travel and accommodations.
• Prepare reports, presentations and internal communications.
• Maintain confidentiality of sensitive information.
• Support events and special projects as assigned.

Skills

Excellent communication

Organizational skills

Problem solving

Independent work

Time management

Education

Business Administration degree or diploma

Tools

Microsoft Office

Job description

Gypsum Management & Supply, Inc. (GMS) is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates an expansive network of distribution centers nationwide.

Founded in 1974, and part of the GMS family of companies since 2018, Shoemaker Drywall Supplies has become one of the largest drywall suppliers in Western Canada.

In addition to drywall, Shoemaker carries a wide selection of Interior/Exterior steel framing solutions, Insulation, ceiling systems, roofing products, fasteners, and tools.

Visit us at one of our locations across Western Canada for all your construction material needs. Our team of dedicated and hardworking individuals work together to create a rewarding and welcoming environment.

For more information about Shoemaker or our family of companies, please visit us online at Shoemaker Drywall Supplies and www.gms.com.

Position Summary:

We are looking for an experienced Administrative Assistant to be the supportive force to support our senior leadership team. While being exceptionally organized, the ideal candidate must be independently motivated to solve problems, have excellent communication skills and meticulous attention to detail while maintaining strict confidentiality.

Key Responsibilities

• Welcome guests and handle customer inquiries professionally, in person & via phone
• Manage office services including filing, supply inventory
• Help with various administrative and office duties and special projects as assigned
• Organize, schedule, and prepare executive meetings and agendas
• Plan and coordinate corporate and customer events
• Arrange corporate travel and accommodations
• Ensure security, integrity, and confidentiality of sensitive information and data
• Coordinate onsite office equipment requirements with IT consultants
• Record minutes and prepare, draft, proofread and execute accurate correspondence including PowerPoint presentations and internal announcements in support of leadership objectives
• Prepare for meetings by reading, researching, collecting and analyzing information in advance
• Coordinate executive schedules and calendars and appointments
• Prepare monthly expense reports and track payments for Leadership team
• Manage corporate social media and marketing responsibilities
• Other tasks as needed and/or assigned

Skills and Qualifications

• Degree or Diploma in Business Administration or combination of education and experience
• Ability to communicate effectively and professionally at all levels within the organization
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Can decipher priorities and make sound judgment calls as/when needed
• Ability to think outside of the box with a sense of urgency and autonomy
• Flexibility as dictated by the needs of business for projects and meetings
• Experience supporting Senior Teams

Benefits

• Health benefits - including drug coverage, practitioner, dental, vision, disability, and life insurance.
• Retirement savings (pension or other) are provided.
• Perks - Company discounts (mobile phone, gym membership, etc.), training programs and opportunities for career advancement, group events, and more

As part of the GMS Inc. family of companies, you can launch your career with a North American building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

We are an equal opportunity employer.