Coordonnateur aux affectations, événements

Groupe Solotech Inc; Montreal (administrative region); Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive compensation

Group insurance plan

Training and career advancement

Employee assistance program

Job summary

Solotech is seeking a resource planning professional to manage assignments for salaried staff and freelancers on local and international projects from our Montreal or Quebec City offices. The role is hybrid with in-office presence two days per week.

You will analyze requests, allocate staff to suitable roles, schedule shifts, and coordinate travel and per diems while ensuring payroll contributions and invoices are processed accurately. Bilingual English/French required.

Qualifications

• Minimum outline of administrative training with proven coordination experience.
• Experience in entertainment industry is preferred.
• Bilingual ability in English and French is essential.

Responsibilities

• Receive and analyze resource requests per project and define allocation type.
• Assign employees to positions matching qualifications to ensure quality service.
• Schedule shifts within system parameters and tight deadlines.
• Coordinate accommodations, per diem, and travel for staff.
• Communicate assignment details to employees including tours and events.
• Monitor timesheets and support payroll processing and invoicing when needed.
• Maintain communication with supervisors and internal labor requestors.

Skills

Bilingual English/French

Planning & coordination

Customer focus

Interpersonal skills

Education

AEC/DEP in administration

Tools

Excel

Word

Teams

Job description

Agencies: kindly refer to our website on how to proceed.

Why Solotech?

To take your career to the next level! As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals. Our ambition? To deliver spectacular experiences worldwide. Recognized as one of Montreal's Top Employers (2026), join us and become part of a unique story that has been shining for over 45 years!

Under the responsibility of the Director, Workforce Planning and Production Employees Management, working closely with Team lead, Workforce Planning, Assignment Coordinators and Supervisors, Production Employees, the job holder must proceed with resource assignments (salaried employees and freelancers as needed) on local and international projects.

This is a hybrid position with a required in-office presence of two days per week.

Candidate can be located in Montreal or Quebec City.

Your day will look like this:

• Receive technical resource requests per project, analyze the needs, and define the right type of resource to allocate according to the parameters and conditions specified in the contract
• Ensure to assign employees in a successful position that matches their qualifications to contribute to operational success and improve the quality of customer service
• Schedule employee shifts according to established parameters in the system, ensuring compliance with deadlines and budgets
• Plan and coordinate accommodation, per diem, and transportation for employees
• Transmit additional information to employees about assignments (local tours and events)
• Monitor and validate project timesheets
• Provide support for the team’s administrative operations, including participating in payroll processes, creating external resources in company systems, and processing related invoices when required,
• Communicate relevant information to supervisors, including leave requests, employee availability, and other workforce-related updates,
• Maintain recurrent communication and follow-up with the production employee group,
• In close collaboration with the Supervisors team, maintain constant communication with various internal labor requestors,

Your profile:

• AEC or DEP in administration or any other relevant training
• 2 to 3 years of relevant experience in the entertainment industry in a similar position
• Advanced Knowledge in both official languages, orally and in writing
• Technical experience an asset
• Excellent mastery of Office suite software (Excel, Word, Teams, etc.)
• Very strong planning, organization, and coordination skills, including the ability to prioritize in a context of tight deadlines
• Strong customer approach and interpersonal relationship skills.

Our offer to you:

• Competitive compensation and group insurance plan
• Corporate savings plan with employer contribution
• Opportunities for training and career advancement
• Reimbursement of professional and development fees
• Employee assistance program to ensure personal health and well-being.

Don’t have all the required skills? Apply anyways! We acknowledge that experience comes in different forms and encourage everyone to apply. We appreciate your time and look forward to considering your application!

Find out more at: www.solotech.com

In this document, the masculine gender is used in the neutral form and refers to both women and men.