Coordinator, Supply Chain

Voyant Beauty in; Chatsworth; On-site; CAD 52,000 - 78,000; Full time

Job summary

Voyant Beauty is seeking a Supply Chain Coordinator to partner with Operations, Supply Chain, Purchasing and Customer Service to optimize inventory flow and work order planning. The role supports analysis of work orders and planning parameters to balance service levels with inventory targets and plant efficiency.

The coordinator will handle data entry, material transfers, scheduling tasks, and close collaboration with internal teams to ensure timely material availability and accurate records.

Qualifications

• Data entry and clerical duties for production planning.
• Experience with ERP systems and inventory control.
• Ability to work cross-functionally with operations, purchasing and customer service.

Responsibilities

• Data entry, errands, date management, sample preparation, and coordination of unit planning for production.
• Process Raw Material transfers, revisions of job quantities/dates and Sales Order revisions.
• Support material flow scheduling for Voyant-purchased and customer-supplied materials with production plans.
• Coordinate with Account Managers and Purchasing on incoming materials and arrivals.
• Adjust batch size and track blend dates; close jobs in the system with production control.
• Update Order Status with fill and blend dates; weekly unit planning and travelers printing.
• Produce internal reports on inventory accuracy, service levels, and planning effectiveness.
• Assist in planning system implementation and testing; basic Excel/Outlook/Word usage.
• Duties may vary by location.

Skills

Data entry

Inventory management

Materials scheduling

Cross-functional collaboration

MS Excel

Education

High School Diploma or GED

Bachelor's Degree in Supply Chain

Tools

Infor ERP

SAP ERP

Oracle ERP

MS Word

MS Outlook

MS Excel

Job description

Voyant Beauty believes our people are more than just employees; they’re the driving force behind everything we achieve. Our culture fosters teamwork, respect, and camaraderie, ensuring that every individual’s contribution is valued and celebrated. We invest in their growth, providing opportunities for development and advancement within our dynamic team.

Voyant Beauty is a company that specializes in the development and manufacturing, of beauty, personal and home care products. We work with various brands, retailers, and businesses to create customer formulations and products tailored to their needs. This can include skincare, haircare, bath and body products, fragrances, and more. Essentially, Voyant Beauty serves as a one-stop-shop for companies looking to bring their beauty and personal care product ideas to life.

Safety is a core value at Voyant Beauty. We prioritize the well‑being of our team members, ensuring a safe and secure environment where everyone can thrive and excel.

If you’re seeking to be part of a team where your talents are valued, your safety is paramount, and your efforts contribute to meaningful change, then Voyant Beauty is the place for you. Come join us and be a part of our journey.

A Brief Overview

The Supply Chain Coordinator partners with Operations, Supply Chain, Purchasing, and Customer Service teams to optimize, inventory management, and material flow processes. This role supports the analysis of work order flow and planning parameters, driving continuous improvement across supply chain activities. The coordinator helps ensure a balanced approach between service levels, inventory targets, plant efficiency, and customer expectations.

What you will do

• A Supply Chain Office Coordinator is responsible for all clerical duties including: Data entry, errands, date management, sample preparing, and coordination of unit planning for production and has daily communication with the Voyant Beauty operation teams
• Process Raw Material transfers, internally and to other Voyant Facilities. Process Job qty/dates revisions. Also includes Sales Order Revisions. Manually Process Jobs for Line Trials.Use Time Phase and Shortage Report to determine if a job has enough Raw Materials/ Components
• Support material flow scheduling for both Voyant-purchased and customer‑supplied materials, ensuring coordination with production plans. In communication with Account Managers about Customer provided Raw Materials and Components and when they are set to arrive. In communication with purchasing about incoming Raw Materials/Components
• Batch size adjustment/ in communication with Compounding about blend dates. Work with component warehouse about how much of a component was issued to a Job and if it was overpulled. Work with production control to ensure the necessary jobs are being closed in the system
• Adding on to the Order Status along with keeping it updated with fill dates along with blend dates. Weekly prepping for Unit Planning. Printing/Filling out travelers for Filling jobs along with Drum Orders. Distribute travelers Warehouse 1 at the end shift. Distribute bench standards to QC Lab.
• Support internal reporting requirements related to inventory accuracy, service levels, and planning effectiveness.
• Assist in planning system implementation and testing when needed.
• Computer skills, including Excel, Word, and Outlook.
• Organize shortage reports for Planning.
• Process MRP suggestions
• Some duties may vary slightly by location.

Education Qualifications

• High School Diploma or GED (Required) or
• Bachelor's Degree in Supply Chain, Business, Operations, or related field. (Preferred)

Experience Qualifications

• 1-3 years in production planning within a complex consumer packaged goods (CPG) or manufacturing environment (Preferred)
• 1-3 years with ERP systems such as Infor, SAP, or Oracle (Preferred)
• 1-3 years working in process manufacturing, production scheduling, or inventory control (Preferred)
• 1-3 years computer skills, including Excel, Word, and Outlook (Preferred)
• 1-3 years demonstrated capability to work cross‑functionally and foster new and existing business relationships (Preferred)

Skills and Abilities

• Understanding of production flows, planning, and material scheduling. (High proficiency)
• Ability to monitor and support accurate inventory levels and reconciliation processes. (High proficiency)
• Skilled in analyzing yield, MUV, and order data for process improvements. (High proficiency)
• Proficiency in ERP systems and material management tools. (Medium proficiency)
• Advanced skills including macros and data analysis functions. (High proficiency)
• Ability to interact with customers and meet service expectations. (Medium proficiency)
• Comfortable working with Operations, Purchasing, and Customer Service teams. (Medium proficiency)
• Written and verbal communication skills with all levels of the organization. (Medium proficiency)
• Familiarity with raw materials, production processes, and manufacturing terminology. (Medium proficiency)
• Effective in managing records, files, and documentation accurately. (Medium proficiency)

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability or veteran status. Voyant Beauty will consider requests for accommodations due to a disability impacting a qualified employee's ability to perform the essential functions of their position consistent with applicable laws. In addition to federal law requirements, Voyant Beauty complies with applicable provincial and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.