Coordinator, Student Programs

Osler; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

Osler, Hoskin & Harcourt LLP is seeking a Coordinator to support the Director and Manager of Student Programs and Legal Recruitment. You will handle day-to-day operations, data management, and ensure timely, high-quality delivery across employment relations, recruitment, development, events, and projects.

The role requires post-secondary HR-related education and 1+ years of coordination experience in professional services, with CHRP/CHRL an asset.

Qualifications

• Post-secondary education in Human Resources or related discipline.
• At least one year of related coordination experience in a professional services environment (preferably a law firm).
• CHRP/CHRL designation is an asset.
• Equivalent education/training/experience acceptable.

Responsibilities

• Execute student program operations: track deliverables, identify issues, and support department objectives.
• Manage end-to-end employment relation processes for students: onboarding, licensing, performance, secondments, life events, and policy adherence.
• Administer student rotation planning and coordination.
• Support student recruitment activities and maintain accurate firm and candidate information.
• Maintain up-to-date templates, precedents, protocols, and checklists.
• Assist with new projects and other duties as required.

Skills

Collaboration

Organizational skills

Client service

MS Office Suite

Education

Post-secondary education in HR or related discipline

Tools

SharePoint

viDesktop

UKG

AI tools

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

The Coordinator supports both the Director and Manager of Student Programs and Legal Recruitment in all operations of the Student Program by executing day-to-day activities, maintaining program data and materials and ensuring timely, high‑quality delivery across employment relations, recruiting, development, events, and projects.

This job posting is for an existing vacancy.

Major Responsibilities

• Execute student program operations, including key program activities, tracking deliverables, identifying operational issues, and contributing recommendations that support department and Firm objectives
• Complete end to end employment relation processes as they arise for students, including onboarding/offboarding, licensing procedures, performance management, secondments, life events, and the application of the Firm’s policies, while escalating complex matters
• Administrate student rotation planning
• Support the student recruitment process, including assisting with recruitment activities, process requirements, maintaining accurate firm and candidate information, and contributing to initiatives that support the Firm’s student talent objectives
• Maintain up-to-date templates, precedents, protocols, and checklists
• Provide additional support for new projects as needed
• Perform any other duties and responsibilities as required from time to time

Position Requirements

Education and Experience

This position requires post‑secondary education in Human Resources or a related discipline, with at least one year of related coordination experience in a professional services environment, preferably a law firm. Completion of CHRP/CHRL designation is considered an asset. An equivalent combination of education, training and experience is acceptable.

Knowledge and Skills

• Excellent collaboration skills, including communication and interpersonal skills and ability to thrive in a team setting
• Significantly developed organizational skills, attention to detail, time management, and ability to balance multiple demands and priorities
• Client service oriented with a friendly, professional demeanor
• Proficiency in the full Microsoft Office Suite, SharePoint, viDesktop, UKG, and AI tools

Compensation:

The range of expected compensation for this position is $55,000-$65,000 annually. Compensation offered will be based on a variety of factors including job‑related knowledge, education, skills and experience.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.