Coordinator, Professional Services Contracts

Defence Construction Canada; Quinte West; On-site; CAD 75,000 - 110,000; Full time

Benefits offered by this job

Health and dental premiums

Wellness allowance

Mental health services

Telus Virtual Health Care

Health Care Spending Account

Life insurance

Parental leave

Flexible work options

Job summary

Defence Construction Canada is seeking a Coordinator, Professional Services Contracts to manage medium-risk contracts, monitor risks, costs, scope, and schedules, and liaise with Client-Partners.

The role includes reviewing consultant deliverables, maintaining relationships, coordinating with other service lines, and supporting business development, with occasional site work.

Qualifications

• Minimum: college diploma in engineering, architecture or related field with four years’ relevant experience.
• Preferred: certification in applicable field (e.g., Certified Engineering Technologist).

Responsibilities

• Manage multiple contracts and competing priorities.
• Coordinate work with other service lines (e.g. pre-tender reviews).
• Manage risks associated with contracts.
• Prepare estimates and negotiate costs for additional contract scope.
• Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables).
• Carry out quality assurance for contract work and write contract performance reviews.
• Track and monitor schedule, including all milestone deliverables.
• Manage the financial aspects of the contract and payment certification.
• Develop and maintain effective relationships within DCC, and with industry, Client-Partners and stakeholders.
• Ensure quality standards are met, in line with corporate and Client-Partner expectations.
• Review statements of work for problems related to contract management.
• Visit construction sites and coordinate construction-phase activities.
• Ensure consultant work complies with health and safety, industrial security and environmental requirements.
• Support and/or lead business development activities.

Skills

Contract management

Risk management

Procurement

Cost estimation

Design process

Delivery standards

Health and safety

Construction materials

Education

College diploma in engineering, architecture or related field

Certification in applicable field (e.g., CET)

Job description

The Coordinator, Professional Services Contracts, manages and administers medium-risk professional services contracts. The incumbent manages contract-related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client Partners. The incumbent manages the contract cost, scope and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client-Partner relationship and consultant performance, documents key communications with consultants and keeps Client-Partner project managers apprised of contract risks and status.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

• Manage multiple contracts and competing priorities, as required
• Provide support to and coordinate work with other service lines. (e.g. on pre-tender reviews)
• Manage risks associated with contracts
• Prepare estimates and negotiate costs for additional contract scope
• Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)
• Carry out quality assurance for contract work and write contract performance reviews
• Track and monitor schedule, including all milestone deliverables
• Manage the financial aspects of the contract and payment certification
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations
• Manage risks associated with contracts

Other

• Review statements of work for problems related to contract management
• Visit construction sites, and coordinate construction-phase activities and performance with construction coordinators
• Ensure consultant work complies with health and safety, industrial security and environmental requirements
• Support and/or lead business development activities
• Other duties as assigned

SKILLS
General and Specific Knowledge

• Best practices, methods, trends and legislation in professional services
• Estimation of fees for professional services
• Construction products and materials
• Procurement mechanisms, contract law and consultant bidding process
• Design process and typical deliverables (e.g. pre-design, schematic design, design development, construction documents)
• Project, contract and risk management principles
• Health and safety management

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in engineering, architecture or related field with four years’ relevant experience, or the equivalent
• Preferred: certification in applicable field (e.g. Certified Engineering Technologist)

Abilities

• Use applicable computer software and operating systems
• Apply project, contract and risk management techniques

DEVELOPMENT AND LEADERSHIP

• Provides functional advice and guidance to employees and to Client-Partners

WORKING CONDITIONS

• Typical office environment with occasional travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment
  

Check out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage