Coordinator, Professional Practice and Health Discipline Academics

Michael Garron Hospital; Toronto; On-site; CAD 65,000 - 80,000; Full time

Job summary

A leading hospital in Toronto is seeking a Coordinator for Professional Practice and Health Discipline. This role is pivotal in managing administrative functions and supporting departmental leadership. Applicants should have extensive experience in project management, particularly in a healthcare setting, and possess strong interpersonal and communication skills.

Qualifications

• At least 5 years of administrative experience in a healthcare environment.
• Experience with project management and leadership.
• Capability to handle multiple priorities and strong organizational skills.

Responsibilities

• Coordinate departmental operations and manage daily administrative processes.
• Organize meetings, events, and manage academic placements.
• Support HR processes, including recruitment and payroll.

Skills

Project Management

Interpersonal Skills

Communication

Customer Service orientation

Problem-solving

Decision-making

Education

Post-Secondary education in Office Administration

Undergraduate degree (preferred)

Tools

Microsoft Office

Wufoo

Air Table

Job description

Position Overview

The Coordinator, Professional Practice and Health Discipline academics is responsible for coordinating various functions to support the department leadership team and the program. Reporting to the Director of Professional Practice and the Manager of Academic Affairs, the Coordinator manages administrative processes related to daily departmental operations. Responsibilities include organizing departmental meetings and events, coordinating special projects, supporting HR processes such as recruitment, attendance management, payroll, ordering supplies/equipment, and updating departmental intranet and internet sites. Hospital-wide duties include site leadership for the simulation lab, managing academic placements for IPP students, and providing coverage for administrative colleagues as needed.

Education

• Post-Secondary education in Office Administration or equivalent required
• Undergraduate degree preferred

Experience

• At least 5 years of recent relevant administrative experience with project management and leadership skills
• Experience in a healthcare environment required; hospital-based experience is an asset
• Proficiency in platforms such as Wufoo and Air Table
• Experience managing internal and external websites and virtual databases
• Ability to develop electronic data presentations
• Flexible working hours to meet departmental needs
• Strong customer service orientation
• Ability to develop and maintain relationships with internal and external partners, and work effectively in a team environment
• Excellent interpersonal skills
• Effective written and verbal communication skills, including preparing agendas, minutes, correspondence, and organizing systems
• Strong project management and organizational skills, capable of managing multiple priorities independently
• Accountability, problem-solving, decision-making, and critical thinking skills
• Proficiency in Microsoft Office programs
• Embodies TEHN core values
• Good attendance and work record required

Additional Information

• All employees of Michael Garron Hospital (MGH), a division of Toronto East Health Network (TEHN), agree to work within the legislated practices of the Occupational Health and Safety Act of Ontario.
• Employees are responsible for contributing to a culture of safety by adhering to policies and procedures set by MGH.
• Accountability for protecting psychological health and safety through adherence to MGH policies and practices.