Coordinator, Procurement

Lennox and Addington; Canada; On-site; CAD 71,000 - 83,000; Full time

Benefits offered by this job

Pension

Employee Assistance Program

Staff appreciation events

Training opportunities

Mentorship opportunities

Employee wellness

Peer support

Annual wage increases

Job summary

The County of Lennox & Addington is seeking a Procurement Specialist to support fair and transparent purchasing in a municipal setting. You will lead procurement processes, prepare documents, and guide departments through planning and execution while ensuring compliance with legislation and trade agreements.

You will work with a team to administer bids, track expiries, and support system modernization, including P-Card administration and accounts payable alignment.

Qualifications

• Diploma or degree in a purchasing/business related field.
• Experience with public sector procurement policies and processes.
• Experience developing procurement documents (RFQs, RFPs, tenders).
• Proficiency with MS Excel and accounting software.
• Ability to interpret procurement legislation and trade agreements.

Responsibilities

• Lead and coordinate fair, open procurement processes per policy and directives.
• Lead admin and improvement of the Purchasing Policy, procedures, and templates.
• Provide leadership to departments during procurement, including planning and documentation.
• Track contract expiries and prepare new tenders or renewals.
• Prepare procurement reports, tender summaries, and analysis for compliance and reporting.
• Lead modernization initiatives and integration of procurement systems.
• Maintain relationships with vendors, monitor performance, and support contract administration.
• Administer electronic bid/tender platforms: posting, managing, closing.
• Review and approve AP transactions and reconcile GL accounts.
• Administer the corporate Purchasing Card program and reporting.

Skills

Procurement policy knowledge

RFQ/RFP/tender docs

Public procurement legislation

Vendor management

MS Excel

Accounting software

Independent & teamwork

Attention to detail

Education

Diploma/degree in purchasing or business

CPPB/CPPO designation or equivalent

OPBA membership & certificate program

Tools

e-procurement platforms

Job description

Pension Competitive Benefits Employee Assistance Program Staff Appreciation Events Training Mentorship Opportunities Employee Wellness Peer Support Team Annual Wage Increases

Existing Vacancy

Hours of Work: 8:30 am - 4:30 pm, Monday to Friday

Salary:$71,089.20 to $83,155.80

Primary Location: County Court House

Closing Date: November 12, 2026

Why work with us:

We believe in empowering people to live their best lives – not only the people in the communities we serve, but also our employees. Your work will have a meaningful impact in creating a supportive and inclusive environment where individuals and families flourish. We prioritize workplace well-being, continuous growth, and a culture where every employee feels valued and inspired.

What you will do:

Reporting to the Manager, Financial Services, you will play a vital role in supporting our mission to enhance the well-being of the individuals and communities we serve. Your key responsibilities will include:

• Lead and coordinate the delivery of fair, open and transparent procurement processes in accordance with the County's Purchasing Policy, applicable legislation, Canadian trade agreements, the Ontario Buy Ontario Act and associated Procurement Directives.
• Lead the administration and continuous improvement of the County's Purchasing Policy, procedures, templates, standard procurement documents and related processes, ensuring compliance with applicable legislation, Canadian trade agreements, the Ontario Buy Ontario Act, associated Procurement Directives, and recognized public procurement best practices.
• Provide leadership, guidance and technical support to departments throughout the procurement process, including planning, selecting appropriate methods, developing specifications and scopes of work, preparing documents, and ensuring timely completion of activities.
• Track contract/agreement expiries and work with department staff to prepare new tenders/RFPs/quotations and/or negotiate contract renewals or extensions.
• Prepare procurement reports, tender summaries, statistics and analysis to support legislative compliance, management reporting and continuous improvement.
• Lead procurement modernization initiatives by evaluating and recommending procurement systems and technologies, supporting the implementation of a corporate purchase order system, identifying cooperative purchasing opportunities, and coordinating special procurement projects.
• Develop and maintain effective relationships with vendors and suppliers by researching sourcing options, resolving procurement-related issues, monitoring vendor performance, and supporting contract administration.
• Administer the County's electronic bid and tender platforms, including preparing, posting, managing, and closing competitive procurement opportunities.
• Review and approve Accounts Payable transactions, reconcile general ledger accounts, resolve discrepancies, and implement procedures to prevent recurring errors in accordance with County policies and accepted accounting practices.
• Administer the County's corporate Purchasing Card (P-Card) program, including cardholder setup, maintenance, policy compliance, user training, account changes and program reporting.

What you will bring:

We are looking for someone who shares our passion for helping people live their best lives and brings:

• Diploma or degree in a purchasing/business related field with a minimum of 2-3 years’ experience in a purchasing related field, preferably municipal or other public sector environment.
• Professional purchasing designation (CPPB, CPPO) or equivalent or enrolment in a program leading to a designation would be considered an asset.
• Membership in OPBA and completion of Principles of Effective Public Procurement Certificate Program or willingness to enroll and obtain.
• Experience using electronic procurement and tender and bid management platforms is preferred.
• Experience developing procurement documents (RFQs, RFPs, tenders and quotations).
• Demonstrated proficiency using computer applications including MS Excel, other Microsoft Office applications, and accounting software.
• Experience interpreting and applying procurement legislation, trade agreements and public sector procurement policies.
• Ability to work independently and as part of a team.
• Excellent attention to detail and organizational skills, with the ability to prioritize complex tasks and meet critical deadlines.

The County of Lennox & Addington is committed to being a diverse and inclusive employer, creating workplaces that welcome, value, and respect the diversity of employees and support them to actively engage in the workplace and reach their full potential.

Accommodations are available throughout all stages of the recruitment process, and we encourage applicants to access supports that may be needed. To request an accommodation, please call the County’s Human Resources Department at 613-354-4883, and we will work with you to meet your needs. Applicants advancing to the next stages of the recruitment process will be provided with additional opportunities to make their needs known.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act for the purpose of applicant selection. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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Available from:
8:30 am - 4:30 pm Monday - Friday