Coordinator, People - Payroll & Benefits

Owen Sound; Minesing; On-site; CAD 67,000 - 79,000; Full time

Job summary

The Township of Springwater is seeking a detail-oriented Coordinator, People–Payroll & Benefits to support payroll, benefits, and human resources operations for a temporary, full-time period up to 18 months. You will ensure accurate, on-time payroll for employees, council members, and volunteers, while handling benefit and pension processes and confidential inquiries.

Responsibilities include payroll processing, recordkeeping, remittances, and reporting, plus benefits administration and employee

Qualifications

• University degree or college diploma in Human Resources Management, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation, or willingness to obtain it; and/or progress toward CHRP designation.
• Minimum of two to five years of experience in payroll, human resources, or benefits administration; municipal-sector experience is asset.
• Experience processing payroll across multiple collective agreements.
• Experience using Microsoft Office, databases, HRIS/payroll systems; experience with UKG Pro and Workforce Management is an asset.
• Knowledge of the Employment Standards Act, Occupational Health and Safety Act, Workplace Safety and Insurance Act, AODA, Pay Equity Act, Labour Relations Act, and privacy requirements.
• Familiarity with municipal legislation and practices, including MFIPPA and the Municipal Act, is an asset.
• Strong organization, communication, customer service, and problem-solving skills.
• Ability to manage competing deadlines, frequent interruptions, and highly confidential information with sound judgment and discretion.
• Valid Ontario Class G driver's license with a satisfactory driving record.
• Ability to work occasional evenings or weekends when required to meet deadlines.

Responsibilities

• Payroll and reporting: process bi-weekly and quarterly payrolls accurately and on schedule; maintain payroll records and statutory requirements; prepare remittances and supporting documentation.
• Benefits and pension administration: support OMERS enrolments, terminations, retirements, leaves, disability and other processes; answer benefit/pension questions and updates.
• People and Talent support: respond to inquiries with professionalism and confidentiality; maintain personnel and payroll files; assist with recruitment and onboarding; support employee orientation and wellness initiatives.

Skills

Organization

Communication

Customer service

Problem solving

Education

HR/Business degree

Tools

Microsoft Office

HRIS/payroll systems

UKG Pro

Workforce Management

Job description

Coordinator,People–Payroll&Benefits

Temporary,Full-timePosition(Upto18Months)

Non-Union

TheTownshipofSpringwater,locatedintheheartofSimcoeCounty,isamixedurban/ruralmunicipalitywithgrowingurbansettlementsandaprosperousagriculturalsector.Themunicipalityiscurrentlyrecruitingforone(1)existingtemporary,full-timepositionofCoordinator,People–Payroll&Benefits(upto18Months).

TheTownshipofSpringwaterisseekingadetail-orientedandservice-focusedprofessionaltosupportpayroll,benefits,andhumanresourcesoperations.Thispositionplaysakeyroleinensuringemployees,Councilmembers,volunteerfirefighters,andotherpersonnelarepaidaccuratelyandontime,whileprovidingresponsivesupportacrosshumanresourcesprograms.

PositionResponsibilities

Theusualresponsibilitiesofthepositionare:

• Payrollandreporting
• Processbi-weeklyandquarterlypayrollaccuratelyandonschedule.
• Maintainpayrollrecords,employeepayinformation,deductions,directdepositdetails,andstatutoryrequirements.
• PreparepayrollremittancesandsupportingdocumentationforCRA,OMERS,WSIB,EHT,unions,garnishees,andotherrequiredpayments.
• PrepareRecordsofEmployment,T4s,year-endpayrollreconciliations,auditinformation,andotherlegislatedreporting.
• Completepayrollchecksandbalancestoidentifyandresolvediscrepancies.
• Processnewemployeesetup,approvedpaychanges,stepincreases,reimbursements,andemployeedeparturesorleaves.
• Preparereportsformanagementonovertime,vacation,lieutime,leaves,andrelatedworkforceinformation.
• Supportpayrollandbenefitdataentryfortheannualbudgetprocess.

• Benefitsandpensionadministration
• SupportadministrationofOMERSenrolments,terminations,retirements,leaves,disability,andotherpension-relatedprocesses.
• Assistemployeeswithbenefitandpensionquestions,claims,andinformationupdates.
• Supportshort-andlong-termdisabilityadministrationincollaborationwithPeopleand Talentstaff.
• Reconcilebenefitinvoices,resolvebillingissues,andimplementapprovedbenefitratechanges.

• PeopleandTalentsupport
• Respondtoemployee,public,andstakeholderinquirieswithprofessionalism,tact,andconfidentiality.
• Maintainaccurateemployeepersonnelandpayrollfiles.
• Provideadministrativesupportforrecruitment,includingpostings,screening,interviewcoordination,referencechecks,offers,andonboarding.
• Assistwithemployeeorientation,recognition,surveys,wagesubsidyprograms,andspecialprojects.
• SupportWSIBadministrationandreporting.
• AssistwithJointHealthandSafetyCommitteeactivities,includingagendapreparation,minute-taking,inspections,communications,annualplanning,andhealthandsafetyinitiatives.
• Participateinworkplacewellnessinitiativesandotherdutiesasassigned.

QualificationsandExperience

• UniversitydegreeorcollegediplomainHumanResourcesManagement,BusinessAdministration,orarelatedfield.
• PayrollCompliancePractitioner(PCP)designation,orwillingnesstoobtainit;and/orprogresstowardaCertifiedHumanResourcesProfessional(CHRP)designation.
• Minimumoftwotofiveyearsofexperienceinpayroll,humanresources,orbenefitsadministration.Municipal-sectorexperienceisconsideredanasset.
• Experienceprocessingpayrollacrossmultiplecollectiveagreements.
• ExperienceusingMicrosoftOffice,databases,HRIS/payrollsystems;experiencewithUKGProandWorkforceManagementisanasset.
• KnowledgeoftheEmploymentStandardsAct,OccupationalHealthandSafetyAct,WorkplaceSafetyandInsuranceAct,AODA,PayEquityAct,LabourRelationsAct,andprivacyrequirements.
• Familiaritywithmunicipallegislationandpractices,includingMFIPPAandtheMunicipalAct,isanasset.
• Strongorganization,communication,customerservice,andproblem-solvingskills.
• Abilitytomanagecompetingdeadlines,frequentinterruptions,andhighlyconfidentialinformationwithsoundjudgmentanddiscretion.
• ValidOntarioClassGdriver’slicencewithasatisfactorydrivingrecord.
• Abilitytoworkoccasionaleveningsorweekendswhenrequiredortomeetdeadlines.

RateofPay

TheTownshipofSpringwateroffersacompetitivesalaryandtheoptiontoparticipateintheOMERSpensionplanforthisposition.Compensationforthispositioniscurrently$67,462to$78,921perannum(2026rate).

HoursofWork

Thispositionwillwork35hoursperweek;however,occasionalhoursoutsideofnormalbusinesshours,includingattendanceateveningmeetings,willberequired.

ClosingDate:November26,2026

VacancyStatus:One(1)existingtemporary,full-timeposition

Don’tmeetallthequalifications?

It'snormaltofeelunsureaboutapplyingifyoudon'tcheckeveryboxlistedinthejobposting.Whilecertainqualificationsarecrucialforsomeroles,weencouragepeoplefromallbackgrounds,withdifferentlevelsofexperienceandeducationtoapply.Ourrecruiterswillassesshowyoumatchupwiththerole.

Thisjobpostingreflectsthegeneralresponsibilitiesandrequirementsofthejobanddoesnotincludealltheworkrequirementsofthejob.

TheTownshipthanksallapplicantsfortheirinterest.Onlythosecandidatesselectedforaninterviewwillbecontacted.

AccessibleAccommodations

Asaninclusiveemployer,wearecommittedtoprovidingafullyaccessiblerecruitmentprocess.Pleasecontactusatanytimeduringtherecruitmentprocessandletusknowwhataccessiblesupportsyoumayneed.