Coordinator, Oncology

AbbVie; Montreal; Hybrid; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Innovative work culture

Professional development

Paid time off - vacation, holidays, p.

Employee stock purchase

Wellness spending account

Flexible health insurance

Retirement savings programs

Hybrid work model

On-site cafeteria

Job summary

AbbVie in Montreal (Saint-Laurent) seeks a Coordinator to provide essential administrative, financial, and project support to the Oncology leadership team. You will help maintain business continuity, support sales and cross-functional teams, and ensure smooth operations within a fast-paced environment.

This role reports to the Head of Oncology, Canada, and requires strong MS Office skills, SAP/Intelagree experience, and a proactive, collaborative mindset.

Qualifications

• DEC in Administration, Commerce or related field is required.
• Experience as a coordinator or admin assistant is a plus.
• SAP knowledge or familiarity with Intelagree preferred.
• Database management experience is advantageous.
• Biotech/pharma industry knowledge is beneficial.
• Ability to manage multiple tasks with executive precision.
• Proficient in MS Office (Outlook, PowerPoint, Excel, Word).
• English fluency is essential for this Quebec-based role.

Responsibilities

• Partner with Oncology leaders to manage key business continuity items.
• Set meeting objectives and drive productive sessions.
• Coordinate meeting logistics and planning for efficient sessions.
• Provide essential admin support to boost team efficiency.
• Foster strong relationships with internal stakeholders across the unit.
• Support sales meetings, advisory boards, and brand teams.
• Manage information flow from internal and external customers.
• Oversee budget processes for SAP and Intelagree purchases.
• Create contract development and processing workflows.
• Ensure projects comply with AbbVie policies and procedures.
• Coordinate new employee onboarding activities.
• Commit to continuous learning and development.

Skills

Microsoft Office Suite proficiency

Strong communication skills

Multitasking ability

Team collaboration

Education

DEC in Administration/Commerce

Tools

SAP

Intelagree

Job description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. Our Great Place to Work® Certification highlights our dedication to cultivating a high-trust, and inclusive culture for all. At AbbVie, you won't just have a job, you’ll have the opportunity to unlock a bright future, because we're not just a workplace; we're a world of possibilities.

What’s In It for You?

• Innovative work culture
• Professional development
• Paid time off: vacation, holidays, personal days, and volunteer days
• Employee stock purchase
• Wellness spending account
• Flexible health insurance
• Retirement savings programs
• On-site cafeteria offering subsidized meals
• Hybrid work model – 3 fixed office days and 2 flexible days

Job Description

We are excited to offer a unique opportunity within our growing Oncology division for a Coordinator to join our team. In this role, you will serve as a valued partner, providing essential administrative, financial, and project management support to the Head of Oncology, Canada, Business Unit Heads, and the commercial team driving our Oncology therapeutic area. Additionally, you will play a key role in maintaining business continuity to ensure the seamless operation of the department, while offering critical support to the sales force and cross-functional teams as needed. This position is based in Montreal (Saint-Laurent) and reports directly to the Head of Oncology, Canada.

Key responsibilities

• Partner with the Head of Oncology and Business Unit Heads together with other key members of the team to effectively manage key business continuity items including strategic and cultural decisions.
• Setting meeting objectives (collaboratively working to define clear and impactful objectives for our meetings to ensure productive and focused session)
• Manage meeting logistics and planning (ensuring that all logistical aspects are efficiently managed to facilitate smooth and effective meetings)
• General administrative support (providing necessary administrative support to help streamline processes and enhance team efficiency).
• Build strong relationships and works collaboratively with internal stakeholders, to enable higher performance across the business unit.
• Support working group members for sales meetings, advisory boards, brand teams.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Intelagree (i.e. payment requisition, purchase orders, etc.)
• Create the development and processing of contracts.
• Together with the team, ensure the compliance of projects follow the applicable AbbVie policies and procedures.
• Coordinate new employee office set-ups and on-boarding, as needed.
• Maintain an ongoing commitment to learning and personal development

Qualifications

Education / Experience required

• Diploma of College Studies (DEC) in Administration, Commerce or a related field.
• Experience working as a coordinator, administrative assistant or equivalent role is an asset.
• SAP understanding and working ability (Intelagree preferred) is a plus.
• Database management and support.
• Knowledge of biotechnology / pharmaceutical industry is considered an asset.
• Demonstrated ability to manage a large volume of tasks and priorities and operating with execution excellence.
• Proficient with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, etc.)
• AbbVie strives to provide a French working environment for its employees in Quebec.Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement, advanced amount of knowledge of English / Fluency in English is an essential requirement for the position of Coordinator including, but not limited to, for the following reasons:
• English speaking employees outside the province of Quebec.
• English speaking clients outside the province of Quebec.
• Anglophone region outside the province of Quebec.

Key leadership competencies

• Play to win mindset
• Strong communication skills with the ability to actively listen to internal stakeholders to understand their business needs, issues and opinions in order to translate these into appropriate actions.
• Strong interpersonal skills with the ability to operate and communicate effectively in a matrix environment.
• Ability to prioritize activities in a timely and organized manner using best practices and procedures.
• Detail-orientated.
• Quick learner and ability to multitask effectively in a fast-paced environment but has the courage to raise their hand for support and leverage various team members when needed.
• Collaborative with an all for one team approach to achieve results.
• Comfortable leveraging AI tools and curious about identifying new ways to improve efficiency and ways of working
• Preference for this position will be given to those that can demonstrate the ability to be a self-starter and strong contributor to our Best Place to Work culture.

Additional Information

AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html