Coordinator, Maintenance and Facilities

New Look Vision Group; Montreal (administrative region); Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

On-site parking

EV charging stations

Professional development opportunities

Paid vacation and sick leave

Discounts for family and friends

Job summary

Groupe Vision Newlook Inc. is seeking a Senior Maintenance and Facilities Coordinator to organize and oversee maintenance activities across multiple banners and offices. You will coordinate service calls, manage budgets and suppliers, and ensure health and safety standards are met in Ville St-Laurent and other sites.

The role requires strong organizational and communication skills, autonomy, and the ability to multi-task across diverse projects while maintaining excellent stakeholder relations.

Qualifications

• Hold a college or university training in administration, or any other training and experience deemed equivalent.
• Training in building maintenance or any other training deemed equivalent, an asset
• Minimum 3 to 5 years' experience in maintenance management
• Minimum 3 years' experience in maintenance retailing
• Good computer skills and proficiency in the Office suite (Word, Excel, Outlook)
• Bilingualism (written and spoken French, written and spoken English)
• Available for occasional travel

Responsibilities

• Directs and coordinates service calls and maintenance requests for stores and other offices to ensure timely receipt and follow-up, and management of related costs.
• Support immediate superior in the management of the Ville St-Laurent building with respect to maintenance and repair requests, preventive maintenance, projects and general building management.
• Management and administration of security systems, cameras, alarms, etc.
• Maintain a database of call history, maintenance fees and suppliers, and perform comparative analysis to provide recommendations and/or solutions.
• Coordinate maintenance activities to avoid delays or interruptions in stores and other offices, and to meet deadlines.
• Create, maintain and monitor the annual maintenance budget for stores or other offices for all banners and control costs. Manage invoices from various suppliers to ensure compliance and issue payments.
• Comply with health and safety standards, i.e., building codes and OHS legislation in the various establishments.

Skills

Organizational skills

Communication

Teamwork

Autonomy

Negotiation

Customer service

Analytical skills

Prioritization

Planning skills

Interpersonal skills

Multitasking

Education

College/university training in administration

Building maintenance training (asset)

Tools

Office suite (Word, Excel, Outlook)

Job description

Welcome to Groupe Vision Newlook Inc (GVN), recognized as one of Canada's best-run companies. As a member of our extended family, you'll be joining a company that values transparency, ambition, respect and accountability.

Our company boasts an impressive network of 477 stores, including 417 in Canada and 60 in the United States.Since 2013, under the leadership of our current team, GVN has experienced spectacular growth,

To work with us is to evolve within a Canadian optical leader that places the well-being of its customers and employees at the heart of its concerns. Our commitment to customer satisfaction and team well-being is at the heart of our mission.

We pride ourselves on maintaining a friendly work atmosphere and creating a positive, stimulating environment.At GVNL, we firmly believe that corporate culture and mutual support are essential to achieving our common goals. We're more than a successful company, we're a community that's growing together.

Join us at Groupe Vision Newlook, where vision goes beyond eyewear, and together we shape the future of optics while promoting transparency, ambition, respect and accountability.

JOB SUMMARY

The position is responsible for planning, organizing, coordinating, directing and controlling the maintenance and installation activities of stores and other offices for the entire group (Ville St-Laurent GVN, Lunetterie New Look, Greiche & Scaff, Iris, Vogue Optical, etc.) in order to achieve their objectives and meet their needs and those of their customers.

WHO ARE YOU?

If you're organized, methodical, collaborative, like to coordinate and communicate well, then you could be the senior maintenance and facilities coordinator we're looking for.

RESPONSIBILITY

• Directs and coordinates service calls and maintenance requests for stores and other offices to ensure timely receipt and follow-up, and management of related costs.
• Support his/her immediate superior in the management of the Ville St-Laurent building with respect to maintenance and repair requests, preventive maintenance, projects and general building management).
• Management and administration of security systems, cameras, alarms, etc.
• Maintain a database of call history, maintenance fees and suppliers, and perform comparative analysis to provide recommendations and/or solutions.
• Place calls and service requests with appropriate suppliers based on work requests received from stores and/or customersCoordinate and maintain service schedules and preventive maintenance with external suppliers and stores
• Report deficiencies and recommend improvement opportunities to management
• Support the team in special projects for stores and other offices
• Identify maintenance service requirements for new stores
• Coordinate maintenance activities to avoid delays or interruptions in stores and other offices, and to meet deadlines
• Participate in the opening or closing of new stores
• Create, maintain and monitor the annual maintenance budget for stores or other offices for all banners and control costs. Manage invoices from various suppliers to ensure compliance and issue payments.
• Comply with health and safety standards, i.e., building codes and OHS legislation in the various establishments.
• Carry out necessary activities in compliance with established policies, work procedures, norms and standards
• Perform all other related tasks as requested by immediate superior

SKILLS

• Acts as an ambassador for Groupe Vision Newlook Inc. in attitude and actions
• Strong organizational, communication and teamwork skills
• Autonomy
• Negotiation and customer service skills
• Analytical skills
• Customer focus, respect for deadlines and commitments Ability to manage priorities
• Organizational and planning skills
• Speed of execution and adaptability
• Ability to establish excellent interpersonal relations at all levels of the organization
• Ability to multi-task and prioritize daily workload

QUALIFICATIONS

• Hold a college or university training in administration, or any other training and experience deemed equivalent.
• Training in building maintenance or any other training deemed equivalent, an asset
• Minimum 3 to 5 years' experience in maintenance management
• Minimum 3 years' experience in maintenance retailing
• Good computer skills and proficiency in the Office suite (Word, Excel, Outlook)
• Bilingualism (written and spoken French, written and spoken English)
• Available for occasional travel

WHY US?

• Work with motivated and passionate teams
• Evolve in a work environment that values family spirit and a positive collaborative climate
• Be part of a company that fosters a good work climate, with a strong team spirit and constant support
• Be part of the first certified eco-responsible optical retailer
• Have comprehensive group insurance that covers, among other things, dental care
• Choose a new pair of glasses for free every year
• Have access to discounts for family and friends
• Access to an innovative telemedicine program and a more than complete EFAP
• Paid vacation and sick leave
• Regular work schedule from Monday to Friday
• Professional Development Opportunities
• On-site parking
• Have access to charging stations for electric cars