Coordinator Legal Services

Socket.dev; Brampton; Hybrid; CAD 76,000 - 85,000; Full time

Benefits offered by this job

Top-Notch Benefits

OMERS Pension Plan

Vacation Time 3 weeks

3 paid personal days

Wellness program

Merit increments

Job summary

Socket.dev is seeking a Coordinator in Legal Services to provide program support, assist with planning and budgeting, and help manage records and meetings in a hybrid environment at Peel Region in Brampton.

Ideal candidates have a diploma or equivalent, 3+ years of related experience, and strong analytical, writing, and communication skills. The role emphasizes process improvement and stakeholder collaboration.

Qualifications

• Diploma or equivalent combination of education and experience.
• Minimum of three years related work experience preferred.
• Strong writing and analytical skills for reports and information papers.

Responsibilities

• Coordinate program and operational support to Senior Director Legal Services & Deputy Regional Solicitor.
• Support planning and budgeting processes for Legal Services.
• Organize meetings, prepare agendas and minutes for divisional meetings and events.
• Develop and maintain team work plans and monitor milestone completion.
• Assist in development of Legal Services processes and policies.

Skills

Project management

Documentation

Data analysis

MS Office

Communication

Education

Community college diploma

Tools

MS Office (Visio, Word, Excel, PowerPoint)

EIM

Job description

Overview

Coordinator Legal ServicesCorporate Services - Legal Services

Status: (1) Regular Full Time

Salary Range: $75,696 - $85,159 per annum + plus comprehensive benefits

Work Mode: Hybrid *see below for more details about this work mode.

Location: 10 Peel Centre Drive, Brampton

Hours of work:35 hours per week

The Legal Services division provides legal and strategic advice, service and representation to the Regional Municipality of Peel through the effective use of internal and external counsel and resources. Responsible for providing overall program and operational support to Legal Services, including providing support services to the Senior Director Legal Services & Deputy Regional Solicitor Legal Services.

Major Responsibilities:

• Coordinate program and operational support to the Senior Director Legal Services & Deputy Regional Solicitor Legal Services
• Support Legal Services planning and budgeting process
• Support Departmental Management Team and section team meetings, creating meeting agendas and preparing meeting minutes as well as divisional meetings and events
• Compile, input and maintain performance measures for Legal Services and other data as directed
  • Example: Co-ordination of records management environment in Legal Files to allow for quick access to historical documents (reports, research documents, etc)
• Conduct general research (gathers information, locates backup information, etc.)
• Development and coordination of continuing education and conference materials including tracking registrations to outside conferences and ensuring that all staff attend or receive continuing legal education opportunities
• Create databases, spreadsheets to support, program requirements
• Create meeting agendas and prepare meeting minutes
• Initiate and follow up on actions and complete multiple tasks independently
• Develop and maintain team work plans and monitor milestone completion
• Lead in the development and improvement of Legal Services processes and policies
• Be an administrator of the electronic file management system
• Be an administrator for staffing such as HRMS, onboarding new staff, managing leaving staff, and recruitment
• Manage the external legal counsel roster, purchase orders and invoicing
• Prepare non-routine correspondence, presentations, reports, letters and other documents
• Respond to information requests on behalf of other staff in Legal Services
• Address and resolve internal and external inquires
• Manage and publish of information to the division’s website on Pathways
• Promote and model the Regional Values
• Build relationships with internal and external stakeholders
• Other duties as assigned

Qualifications:

• Community college diploma or higher and/or an equivalent combination of education and experience
• A minimum of three years related work experience preferably
• Knowledge of project management principles and tools
• Knowledge and experience with process improvement methodologies and tools
• General understanding of political environment Committed customer service focus
• Demonstrated critical thinking skills
• Well developed analytical, problem solving, research and data analysis skills
• Well developed writing skills to prepare reports and information papers for a variety of audiences
• Good communication, negotiation, consultation, facilitation and conflict resolution skills
• Good interpersonal skills for effective liaison with other staff, divisions, or departments
• Effective time management skills, ability to work independently with minimal direction and meet strict deadlines
• Proficiency in all MS Office applications (Visio, Word, Excel, PowerPoint), EIM
• Ability to work well in a constantly changing environment

Be bold. Think big. Join us.

Perks That Make Work Fun (and Your Life Easier)!

At Peel Region, we believe in taking care of you. Here's what you'll enjoy when you join our team:

• Top-Notch Benefits: Comprehensive Health, Dental, and Vision plan with dedicated coverage for social work, counselling and psychological expenses— starting on your very first day!
• OMERS Pension Plan: Automatic enrolment to help secure your future with peace of mind.

• Vacation Time That Grows: Start with 3 weeks of vacation per year— because work-life balance is important!

• Personal Days Just for You: Enjoy 3 paid personal days and floating holidays to recharge whenever you need.

• Wellness First: Flexible hours to fit your lifestyle and prioritize your health and well-being.

• Performance Pays Off: Annual performance reviews with merit increments — your