Coordinator, International Projects

LE001 Federation of Canadian Municipalities; Ottawa; Hybrid; CAD 58,000 - 65,000; Full time

Job summary

FCM is hiring a Coordinator, International Projects to support the finance and operations of the international unit. You will verify transactions, prepare financial analyses and respond to funders and country offices, while assisting with contracts and invoices.

You will coordinate travel, organize meetings, and review invoices, ensuring compliance with donor guidelines. A 3–5 year finance background and fluency in English and French are valued, with a hybrid work arrangement near Ottawa.

Qualifications

• Post-secondary education in finance, accounting or related discipline.
• 3-5 years’ experience in a finance/accounting role or equivalent.
• Strong knowledge of administrative practices and processes.

Responsibilities

• Ensure monthly financial data is received from all Field/Regional Offices and perform quality review before upload in the Canada office financial system (Workday).
• Conduct a monthly review of financial reports and supporting documentation to ensure accuracy and compliance with agreements and guidelines.
• Process Fund/Advance requests from Country offices and project partners.
• Assist Financial Analysts in completing monthly financial reconciliation for all international projects.
• Provide daily technical support and guidance to financial staff in Field/Regional offices and Partners.
• Reconcile all FCM Program Bank accounts and ensure sufficient funds are in the account.
• Responsible for clearing and analyzing balance sheet accounts for international programs.
• Prepare overseas allowances for expatriates and record journal entries.
• Organize logistics for unit activities and coordinate travel arrangements.

Skills

Financial analysis

Budgeting

Attention to detail

Communication skills

Multitasking

Education

Post-secondary education in finance

Tools

Workday

Microsoft Office

QuickBooks

Job description

Who we are at FCM:

The Federation of Canadian Municipalities (FCM) is the national voice of local governments, representing their interests with the federal government. With over 2,000 members, including Canada’s largest cities, small urban areas, rural and remote communities, as well as 20 provincial and territorial municipal associations, FCM represents more than 90% of the country’s population. Through its advocacy, funding offers and diverse programs, FCM’s work has a direct impact on Canadians’ quality of life. At FCM, we are committed to making the communities Canadians live in more prosperous, sustainable, and equitable. We aspire to be deeply respectful, collaborative, empowering and inclusive. All leaders in the organization embrace these values, the corporate culture and the passion for FCM’s mission.

About This Role:

The Coordinator, International Projects supports the finance and operations activities of the international unit and its projects, including verifying and processing financial transactions, preparing a variety of financial analysis documents, responding to enquiries from funders, project managers and country offices, and supporting on other financial items as required. In addition, the Coordinator will provide support to the Senior Director, Programs & Networks, G&D - Capacity & Sector Development by performing administrative tasks, including coordinating travel arrangements, organizing meetings, finalizing contracts, and reviewing and submitting invoices and expense reports.

Key Responsibilities

• Ensure monthly financial data is received from all Field/Regional Offices as per the set deadlines, and perform quality review before upload in the Canada office financial system (Workday);
• Conduct a monthly review of financial reports and corresponding back up documentation from Field/Regional Offices and Partners, to ensure accuracy and compliance with their contribution agreement and Global Affairs Canada guideline;
• Process Fund/Advance request from Country office and project partners.
• Assist Financial Analysts in completing monthly financial reconciliation for all international projects.
• Provide daily technical support and advise to the financial staff in the Field/Regional offices and Partners, including processes, procedures, reviewing transactions, revisions and monitoring compliance;
• Reconcile all FCM Program Bank account (Country offices and Global Affairs Canada) bank account and ensure sufficient funds are in the account;
• Responsible for clearing, balancing and analyzing all FCM International Programs balance sheet accounts on a monthly basis;
• including project, staff and partner accounts;
• Prepare and calculate overseas allowances for all expatriates on a monthly basis;
• Prepare and record journal entries in the general ledger;
• Organizes logistics for unit activities such as meetings, etc;
• Coordinates travel arrangements for the unit and supports projects with additional capacity during travel peaks throughout the year;

Knowledge and Experience

• Post-secondary education in finance, accounting or other relevant disciplines.
• A minimum of 3-5 years’ experience in a finance/accounting role or equivalent related education/experience.
• Strong knowledge of administrative practices and processes (e.g. electronic file management, templates and business documents formats).
• Strong knowledge of business support processes and tools, computer business applications (Microsoft Office suite).
• Good organizational, interpersonal and communication skills, and a professional attitude in order to coordinate work with various stakeholders and senior level contacts.
• Demonstrated ability to multi-task and prioritize in a fast-paced environment with tight deadlines/turnaround times.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.
• Strong customer service skills.
• Experience working in international programs or overseas is an asset.
• Ability to work with individuals from diverse cultural backgrounds.
• Understanding of financial management principles.
• Understanding of donor-funded guidelines and contractual obligations.
• Strong business acumen, problem-solving and results-based management skills, including planning, budgeting, reporting and evaluation processes.
• Ability to lead highly collaborative, dynamic teams in an outcomes-focused, real-time, client service environment.
• Workday experience or certifications considered a strong asset.
• Knowledge of Treasury Board Guidelines as well as QuickBooks experience is an asset.
• High level of commitment and integrity.
• Excellent written and oral communication skillsin both English and French.

Salary

Salary Range: $58,495.00 - $65,224.00

This is a term position with an anticipated end date of October 2027.

What we offer:

We offer a flexible work model grounded in accountability, collaboration, and delivering results. It is designed to support both performance and well‑being. While work is primarily virtual, occasional travel to our Head Office in Ottawa is expected. The majority of the team is based in the National Capital Region. Where applicable, you may also have opportunities to travel across Canada to engage with the communities we support and better understand the impact of our work.

Employee experience and supports

• Flexible work arrangements that support productivity and collaboration
• Summer schedule (July 1 to Labour Day): 7-hour workdays Fridays off, aligned with team and operational needs
• Ongoing commitment to employee development
• Comprehensive range of employee benefits and services designed to support employee wellbeing and development.

Culture and Inclusion

We are committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, ages, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

Location and Work Arrangement

The future of work at FCM includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required live within 80kms of downtown Ottawa, unless otherwise specified, and be authorized to work in Canada.

Recruitment Process

As part of our recruitment process, we use automated artificial intelligence tools to screen applicants. All AI-generated assessments are reviewed and validated by our People and Culture team.