Coordinator, Facility Management

RPMGlobal; Quebec; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Wellness allowance

Mental health support

Flexible work options

Pension plan

Paid leave

Job summary

RPMGlobal at Valcartier Military base seeks a Coordinator, Facility Management to oversee contracts, ensure compliance, and support operations across building systems. You will coordinate with contractors, manage asset inventories, and maintain safety and regulatory standards.

Minimum college diploma with relevant experience; preferred certifications in facility management or related tech. Strong project and risk management skills are essential for success in a dynamic environment.

Qualifications

• College diploma in facility management or related field with ~2 years of relevant experience.
• Preferred certification in engineering technology or facility management.
• Ability to use basic project and risk management techniques.

Responsibilities

• Manage and administer facility management contracts to ensure compliance.
• Support operations and maintenance of facilities incl. electrical, HVAC, building automation.
• Coordinate with contractors and third parties; monitor interventions and contracts.
• Prepare maintenance plans and building asset inventories.
• Conduct safety reviews and environmental/health audits.
• Develop relationships with client-partners and stakeholders.

Skills

Project management

Risk management

Contract management

Computer literacy

Education

College diploma in facility management or related field

Certification in engineering technology or facility management

Tools

General office software

Job description

For this position, we are specifically seeking a candidate with expertise in building control and automation systems to effectively support the management, performance, and compliance of building regulation and building management systems. The incumbent will be responsible for coordinating with contractors on activities related to these systems, including programming, monitoring, diagnostics, maintenance, upgrades, and the restoration of equipment and control systems to compliance standards. They will also be responsible for coordinating specialized suppliers and contractors, monitoring interventions, and managing associated contracts, while ensuring compliance with contractual requirements, applicable standards, and the needs of client-partners.

The Coordinator, Facility Management, based at the Valcartier Military base, manages and administers facility management contracts for the Client-Partners. The incumbent carries out all administrative activities and duties related to facility management, maintenance and minor construction contracts. The incumbent may prepare maintenance management plans, conduct building systems inventories, and review computerized maintenance management system data and reports.

KEY AND PERIODIC ACTIVITIES

The duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Manage and administer contracts to ensure compliance with contractual requirements (e.g. ensure activities conform to contract requirements, carry out safety reviews, and manage service providers, including consultants and contractors, to ensure they meet Client-Partner requirements and contract obligations)
• Provide services to support facility management contracts (e.g. review maintenance quality, carry out environmental and occupational health and safety audits, conduct contract inspection, coordinate activities of consultants and oversee commissioning)
• Support the operations and maintenance of facilities (e.g. electrical, HVAC, plumbing, building automation, fire detection and suppression, electronic security and communication systems, roads and grounds).
• Conduct regular inspections of facilities for compliance, performance, Client-Partner satisfaction, safety and asset integrity
• Maintain records, schedules and documents, and prepare standard reports.
• Coordinate the input of third parties into contracts (e.g. TSSA, ESA, soil testing contractors, consultants)
• Prepare building asset inventories
• Review maintenance management plans to ensure they conform to industry, legislative and Client-Partner standards, and applicable codes and regulations
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations

Other

• Support and/or lead business development activities
• Manage risk
• Other duties as assigned

SKILLS

General and Specific Knowledge

• Best practices, methods, trends and legislation in facility management, construction contract management
• Project and risk management principles

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in facility management or related field with approximately two years’ relevant experience, or the equivalent
• Preferred: certification in engineering technology, real property or facility management (Civil Engineering Technician or Construction Engineering Technician, and Real Property Management or Facilities Management Administrator)

Abilities

• Use applicable computer software and operating systems
• Apply project and risk management techniques

DEVELOPMENT AND LEADERSHIP

• Provide functional advice and guidance to employees and the Client-Partners

WORKING CONDITIONS

• Typical office environment with routine travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Check out your benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage