Coordinator, Contract Services

RPMGlobal; North Bay; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health and dental premiums

Wellness allowance

Mental health services

Telus Virtual Health Care

Flexible workplace options

Job summary

RPMGlobal is seeking a Coordinator, Contract Services to arrange and prepare standard contracts for Client-Partners, advise on procurement approaches, and coordinate documentation submission to the contract authority. The role includes maintaining Client-Partner relationships and ensuring quality standards.

Primary responsibilities involve advising on procurement, reviewing information, preparing documents, and negotiating contracts with proponents, while supporting risk management and process

Qualifications

• Best practices, methods, trends and legislation in procurement.
• DCC and Client-Partner procurement processes and procedures.
• Government policies and trade agreements.
• Project and risk management principles.

Responsibilities

• Provide advice to Client-Partners on all aspects of procurement.
• Review Client-Partner information and assemble for submission to the contract authority.
• Prepare procurement documents.
• Review tender submissions for compliance and facilitate proposal evaluations.
• Make recommendations to the contract authority for approval.
• Negotiate contracts with proponents.
• Respond to inquiries from bidders.
• Communicate with Client-Partners and industry, including debriefing unsuccessful bidders.
• Prepare Notices of Proposed Procurement.
• Develop and maintain effective relationships within DCC, and with industry, Client-Partners and stakeholders.
• Ensure quality standards are met, in line with corporate and Client-Partner expectations.

Skills

Procurement counsel

Government policies

Project management

Risk management

Communication

Education

College diploma in architecture, engineering technology or related field

Job description

The Coordinator, Contract Services, arranges and prepares standard contracts for the Client-Partners (e.g. construction, professional services). The incumbent determines Client-Partner needs, provides advice on appropriate procurement approaches, reviews Client-Partner documentation, and arranges for the preparation and submission of documents to the responsible contract authority. The incumbent also makes recommendations to the contract authority about initiating procurement, process decisions and contract awards, and manages the Client-Partner relationship.

KEY AND PERIODIC ACTIVITIES

Duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Provide advice to Client-Partners on all aspects of procurement
• Review Client-Partner information (e.g. specifications, financial details, security) and assemble for submission to the contract authority
• Prepare procurement documents
• Review tender submissions for compliance and facilitate proposal evaluations
• Make recommendations to the contract authority for approval (e.g. procurement initiation, process decisions, contract awards)
• Negotiate contracts with proponents
• Respond to inquiries from bidders
• Communicate with Client-Partners and industry, including debriefing unsuccessful bidders
• Prepare Notices of Proposed Procurement
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations

Other

• Review and approve initiation and award of contracts, within delegated signing authority
• Participate, promote and sometimes lead procurement planning with Client-Partners
• Manage risk
• Other duties as assigned

SKILLS

General and Specific Knowledge

• Best practices, methods, trends and legislation in procurement
• DCC and Client-Partner procurement processes and procedures
• Government policies and trade agreements
• Project and risk management principles

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in architecture, engineering technology or related field with four years' relevant experience, or the equivalent

Abilities

• Use applicable computer software and operating systems
• Apply project and risk management techniques

DEVELOPMENT AND LEADERSHIP

• Provide functional direction and advice to employees and to Client-Partners

WORKING CONDITIONS

• Typical office environment with occasional travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Check out your benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market's best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans