Coordinator, Facility Management

RPMGlobal; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Wellness allowance

Health and dental premiums

Mental health services coverage

Telus Virtual Health Care

Job summary

RPMGlobal in Ottawa is seeking a Coordinator, Facility Management for the National Service Region. The role is located at the Edward Drake Building and involves managing contracts, coordinating maintenance, and ensuring safety and client-partner standards are met.

Candidates must have no criminal record and be eligible for Top Secret clearance, including 10 years of verifiable background information and consent to security assessments.

Qualifications

• Minimum: college diploma in facility management or related field with approximately two years' relevant experience, or the equivalent.
• Preferred: certification in engineering technology, real property or facility management (Civil Engineering Technician or Construction Engineering Technician, and Real Property Management or Facilities Management Administrator)

Responsibilities

• Manage and administer contracts to ensure compliance with contractual requirements and safety.
• Provide services to support facility management contracts, including audits and inspections.
• Support operations and maintenance of facilities (electrical, HVAC, plumbing, building automation, fire protection, security).
• Conduct regular inspections for compliance, performance and asset integrity.
• Maintain records and prepare standard reports.
• Coordinate input of third parties into contracts (e.g., consultants).
• Prepare building asset inventories and review maintenance plans for compliance.

Skills

Facility management principles

Project and risk management

Education

College diploma in facility management

Certifications in engineering technology or facilities management

Job description

We have an exciting opportunity in the National Service Region (NSR)!

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

Security Requirements

Candidates must have no criminal record and must be eligible to obtain Top Secret security clearance. Top Secret clearance process requires the candidate to:

Be able to provide 10 years of verifiable background information

Provide proof of identity by way of valid Canadian Government issued ID

In addition, candidates will be required to consent to being subjected to an in-depth security assessment, as well as criminal record and credit checks.

The Coordinator, Facility Management, manages and administers facility management contracts for the Client-Partners. The incumbent carries out all administrative activities and duties related to facility management, maintenance and minor construction contracts. The incumbent may prepare maintenance management plans, conduct building systems inventories, and review computerized maintenance management system data and reports.

KEY AND PERIODIC ACTIVITIES

The duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Manage and administer contracts to ensure compliance with contractual requirements (e.g. ensure activities conform to contract requirements, carry out safety reviews, and manage service providers, including consultants and contractors, to ensure they meet Client-Partner requirements and contract obligations)
• Provide services to support facility management contracts (e.g. review maintenance quality, carry out environmental and occupational health and safety audits, conduct contract inspection, coordinate activities of consultants and oversee commissioning)
• Support the operations and maintenance of facilities (e.g. electrical, HVAC, plumbing, building automation, fire detection and suppression, electronic security and communication systems, roads and grounds).
• Conduct regular inspections of facilities for compliance, performance, Client-Partner satisfaction, safety and asset integrity
• Maintain records, schedules and documents, and prepare standard reports.
• Coordinate the input of third parties into contracts (e.g. TSSA, ESA, soil testing contractors, consultants)
• Prepare building asset inventories
• Review maintenance management plans to ensure they conform to industry, legislative and Client-Partner standards, and applicable codes and regulations
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations

Other

• Support and/or lead business development activities
• Manage risk
• Other duties as assigned

SKILLS

General and Specific Knowledge

• Best practices, methods, trends and legislation in facility management, construction contract management
• Project and risk management principles

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in facility management or related field with approximately two years' relevant experience, or the equivalent
• Preferred: certification in engineering technology, real property or facility management (Civil Engineering Technician or Construction Engineering Technician, and Real Property Management or Facilities Management Administrator)

Abilities

• Use applicable computer software and operating systems
• Apply project and risk management techniques

DEVELOPMENT AND LEADERSHIP

• Provide functional advice and guidance to employees and the Client-Partners

WORKING CONDITIONS

• Typical office environment with routine travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Check out your benefits

Working with us offers excellent opportunities for growth and advancement-and entitles you to one of the job market's best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage