Coordinator, Council & Committee (Contract up to 18 Months)

Town of Caledon; Caledon; Hybrid; CAD 59,000 - 74,000; Full time

Job summary

Town of Caledon is seeking a Coordinator, Council & Committee to manage day‑to‑day operations for Council and Committee services. You will coordinate agendas, minutes, motions and correspondence, and support virtual and in‑person meetings.

The ideal candidate holds a post‑secondary degree or diploma and has at least two years of related administrative experience, ideally in a municipality. AMCTO and Parliamentary Procedures knowledge are assets. Flexible schedule, office and remote work possible.

Qualifications

• Minimum of two years of related administrative experience.
• Experience in a municipality or suitable equivalent.
• Completion of AMCTO Municipal Administration Program is an asset.
• Knowledge of Parliamentary Procedures is an asset.

Responsibilities

• Coordinate administrative functions for meeting agendas, minutes and correspondence within required time frames.
• Coordinate Council and Committee meetings including virtual and hybrid options and tech testing.
• Operate and maintain live streaming during meetings.
• Maintain listings of pending business items and annual meeting schedules.
• Ensure adherence to reporting and by‑law writing guidelines and update procedures.
• Maintain records of appointments, terms, contact information and minutes.

Skills

Verbal communication

Written communication

Organizational skills

Discretion

Education

Post-secondary degree or diploma in Executive or Business Administration

AMCTO Municipal Administration Program

Parliamentary Procedures knowledge

Job description

Coordinator, Council & Committee (Contract up to 18 Months)

Job Category: Corporate Services

Requisition Number: COORD002411

• Full-Time
• Hourly Range : $43.23 CAD to $54.04 CAD

Locations

Showing 1 location

Town of Caledon, Town Hall
6311 Old Church Rd
Caledon, ON L7C1J6, CAN

Description

The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.

Reporting directly to the Deputy Clerk, Council & Committee Services, this role is responsible for the coordination and administration of the day-to-day operations relating to Council and Committees.

The Opportunity (Vacancy: Replacement)

As the Coordinator, Council & Committee, you will perform the following duties, including but not limited to:

• Coordinate the necessary administrative functions including the assembly and distribution of all documents associated with meeting agendas, draft motions, minutes and correspondence within the required time frame; schedule and coordinate all delegations and presentations
• Coordinate the necessary meeting functions for Council and Committee meetings including virtual and hybrid meeting options, including necessary testing of technology and working with Information Technology staff to troubleshoot
• Operate and maintain the live stream during Council and Committee meetings
• Maintain listing of pending Council and Committee business items, monitoring when items have been reported and follow up with respective Staff
• Establish, coordinate and maintain annual Council and Committee meeting schedules
• Ensure adherence to report and by-law writing guidelines and formats, and update guidelines and associated procedures, as needed
• Prepare reporting out correspondence following Council and Committee meetings
• Maintain records regarding Council and Committee appointments including terms of reference, contact information, appointing by-law or resolution, meeting schedules, agendas and minutes
• Maintain accurate Council and Committee records subject to the Town’s Records and Retention Policy
• Respond to internal and external requests for information on Council and Committee decisions and documentation
• Provide advance assistance to members of the public who have registered to participate during Council and Committee meetings
• Provide advance assistance, train staff and maintain the Town’s electronic Agenda Management System
• Perform additional duties and undertake special projects as assigned

The Ideal Candidate

We are seeking an experienced professional with a post‑secondary degree or diploma in Executive or Business Administration, or closely related field . Our ideal candidate has a minimum of two (2) years’ related experience in an administrative role, in a municipality or suitable equivalent experience . Completion of AMCTO Municipal Administration Program and Parliamentary Procedures are an asset.

The ideal candidate will have excellent verbal and written communication skills, organizational skills, and possess the ability to exercise significant discretion and sensitivity involving regular access to confidential data. We are seeking an individual who has demonstrated working knowledge of the Municipal Act and processes related to Council/Committee Services and municipal elections .

The successful candidate for Coordinator, Council & Committee, will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers an hourly range of $43.23 to $54.04

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at [phone] Ext. 4738.

Applications for this posting will be accepted until October 13th, 2026, 12:00PM.

The Town of Caledon does not use artificial intelligence (AI) technology for screening, assessing, or selecting candidates.