COORDINATOR CONTRACT ADMINISTRATION

City of Toronto; Toronto; On-site; CAD 58,000 - 64,000; Full time

Job summary

The City of Toronto seeks a Coordinator, Contract Administration to support procurement, tendering, contract administration and financial administration for Toronto Water capital and operational contracts. You will coordinate documents, assist project managers and ensure compliance with policies, by-laws and reporting requirements.

This temporary 12‑month vacancy offers exposure to complex infrastructure projects, cost tracking, and cross‑functional collaboration across finance, procurement and

Qualifications

• Post-secondary education in Finance, Business Administration or an equivalent combo.
• Experience coordinating procurement and contract administration for construction projects.
• Experience administering construction/operational contracts and related docs.
• Experience cost accounting, financial reporting and cost recovery activities.
• Experience using SAP, SAP Ariba, PTP or similar systems.

Responsibilities

• Coordinate and assist in procurement document prep, reviews and contracts.
• Support compliance with City policies, by-laws and laws.
• Provide contract administration support to Project Managers, ensuring policy compliance.
• Evaluate contract costs, track tender pricing and milestones; prepare reports.
• Coordinate financial admin activities: POs, payment certificates, invoices, progress payments.
• Maintain procurement, contract and financial records and related docs.

Skills

Contract management

Procurement coordination

Cost accounting

SAP Ariba

MS Office Suite

Analytical skills

Interpersonal skills

Education

Post-secondary education in Finance or Business Administration

Tools

SAP Ariba

PTP (Project Tracking Portal)

MS Excel

MS Word

Job description

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• Job Type & Duration:Temporary Vacancy, 12 months
• Hourly Rate and Wage Grade: $42.28 - $46.31
• Shift Information: Monday - Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 21-OCT-2026 to 4-NOV-2026

Job Description:

Reporting to the Supervisor, Contracts, Tenders & Payments, the Coordinator, Contract Administration is responsible for coordinating and supporting procurement, tendering, contract administration, financial administration and related contract management activities for Toronto Water capital and operational contracts.

Major Responsibilities:

• Coordinates and assists in the preparation, review and administration of procurement documents, including, Divisional Purchase Orders (DPO), Requests for Supplier Qualification (RFSQ), Requests for Quotation (RFQ), Requests for Tender (RFT), Requests for Proposals (RFP), bid evaluations, contract awards and associated legal agreements.
• Coordinates procurement activities and supports compliance with applicable City policies, procedures, by-laws and legislative requirements.
• Provides contract administration support to Project Managers by reviewing contract documents and ensuring compliance with Municipal and Provincial policies and procedures.
• Evaluates and tracks contract costs, tender item pricing and contract milestones; conducts cost analysis and prepares related financial and statistical reports.
• Coordinates financial administration activities associated with construction contracts, including purchase orders, payment certificates, invoice processing, progress payments, contract amendments and cost recoveries.
• Prepares, reviews and maintains procurement, contract and financial records, correspondence, reports and related documentation.
• Provides administrative and contract administration support to Research Analysts, Project Managers and other divisional staff involved in procurement, tendering and contract management activities.
• Maintains contract data and records within corporate financial, procurement and contract management systems.
• Assists in maintaining and improving contract administration and procurement-related processes and procedures.
• Performs other related duties as assigned.

Key Qualifications:

Your application must describe your qualifications as they relate to

• Post-secondary education in a related field such as Finance, Business Administration or an equivalent combination of education and experience.
• Considerable experience supporting and coordinating procurement and contract administration activities for construction or infrastructure projects, including tenders, quotations, supplier qualifications, bid evaluations, contract awards, execution of agreements and contract administration processes.
• Considerable experience administering construction and operation contracts and processing related documentation, such as purchase orders, contract amendments, payment certificates, invoices and progress payments.
• Considerable experience in project cost accounting, monitoring and tracking contract expenditures, preparing financial reports and supporting cost recovery activities.
• Considerable experience using corporate financial, procurement and contract management systems such as SAP, SAP Ariba, Project Tracking Portal (PTP), or similar enterprise systems.
• Considerable experience preparing reports, correspondence, memoranda, presentations and other business documentation using Microsoft Office Suite (e.g. Excel, Word, PowerPoint, Outlook, etc).

You must also have:

• Considerable knowledge of construction contract administration practices and the Construction Act as it applies to this position, and of all applicable by-laws and Federal and Provincial Sales Tax Legislation.
• Knowledge of procurement and contract administration principles, practices and procedures, including the City of Toronto's purchasing and procurement processes.
• Well-developed written and oral communication skills with the ability to communicate at all organizational levels
• Ability to plan, prioritize, organize and coordinate multiple assignments and competing priorities while working effectively with minimal supervision
• Ability to apply strong analytical, problem-solving and mathematical skills to prepare reports, review and process legal agreements, and perform accurate calculations with a high degree of accuracy and attention to detail.
• Highly developed interpersonal and conflict resolution skills.
• Ability to establish and maintain effective working relationships with staff, management, consultants, contractors and external stakeholders.

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .