Coordinator, Budgets & Projects

Pattison Food Group; City of Langley; On-site; CAD 61,000 - 76,000; Full time

Benefits offered by this job

Company pension plan

Free parking

Career development

Job summary

Pattison Food Group Ltd. in Langley, BC, is hiring a full-time Coordinator, Budgets and Projects to join the Design, Development & Construction team in Langley, BC.

You will support budget preparation, financial analysis, project costing, and contract administration for new builds, remodels, and capital projects across Pattison Food Group. Reporting to the Manager, Budgets & Projects, you will manage costing requests, Procore and PeopleSoft workflows, and ensure compliance with capital and

Qualifications

• 3+ years in contract administration, accounting, or budgeting.
• Strong Excel skills and knowledge of PeopleSoft Financials.
• Working knowledge of construction processes: tenders, contracts, change orders, lien holdbacks.

Responsibilities

• Receive, review, and process project costing requests with proper coding.
• Assemble tender and contract docs, including POs and change orders.
• Review progress draws, invoices, journal entries, and A/R billings per requirements.
• Maintain accurate project financial records and documentation.
• Support project budget development, variance analysis, and cash flow forecasting.
• Provide Procore support and process documentation updates.
• Train internal users on costing requests and CAPEX approvals.

Skills

Budgeting

Contract administration

Communication

Education

Financial education

Tools

Procore

PeopleSoft Financials

Microsoft Excel

Job description

Come join Pattison Food Group Ltd., a Jim Pattison business, and Canada’s largest Western-based provider of food and health products. Pattison Food Group Ltd. is a certified Great Place to Work® and consists of Save-On-Foods and other well-known grocery banners. With nearly 300 retail locations, we proudly employ nearly 30,000 team members. We have an exciting opportunity for a full-time Coordinator, Budgets and Projects to join our Design, Development & Construction team in Langley, BC. Reporting to the Manager, Budgets & Projects, the Coordinator, Budgets and Projects acts as the central point for the DD&C team, providing support across budget preparation, financial analysis, project costing, project coordination, contract administration, budget creation and monitoring, financial documentation, and workflows for new builds, remodels, and capital projects across the Pattison Food Group. This role ensures the accuracy and completeness of costing requests, contracts, budgets, project financial reporting, and documentation while maintaining compliance with PFG capital and accounting policies. Additionally, the Coordinator supports project management through Procore, PeopleSoft Financials, and other tools, enabling efficient workflow, approvals, and service delivery to internal and external stakeholders.

Responsibilities

• Receiving, reviewing, and processing project costing requests, ensuring completeness, accuracy, and appropriate project coding in line with approved budgets.
• Assembling tender and contract documentation, including purchase orders, progress draws, change orders, statutory declarations, and WCB requirements, in accordance with PFG capital policies.
• Reviewing and processing progress draws, invoices, journal entries, lien holdbacks, and A/R billings in accordance with contract, accounting, and legal requirements.
• Maintaining accurate project financial records and documentation, including tender files, statutory declarations, WCB documentation, insurance certificates, and O&M and warranty manuals.
• Supporting project budget development, budget changes, change requests, variance analysis, cash flow and A/R forecasting, and cost‑saving initiatives.
• Preparing O&M and warranty manuals for completed projects and ensuring insurance certificates remain current.
• Providing administrative and financial support to Project Managers and the DD&C team, including participating in project status meetings and following up on approvals and delays.
• Providing Procore support, including managing project documentation, tracking progress, and ensuring accurate and timely system updates.
• Managing PeopleSoft Financials workflows related to costing, approvals, contracts, and CAPEX submissions, including troubleshooting workflow issues and maintaining approval paths.
• Maintaining PeopleSoft Financials documentation and ensuring accurate project coding.
• Training and supporting internal users on costing requests, workflow processes, and CAPEX approvals.
• Working with internal and external stakeholders, including contractors, architects, designers, and engineering consultants, to ensure PFG policies and procedures are followed for tenders and contracts.
• Supporting business licence application processes for new stores and on an ad hoc basis.
• Preparing summary reports and ad hoc analysis for leadership and providing cross-coverage for team members as needed.

Qualifications

• A minimum 3 years of contract administration, accounting, or budgeting experience.
• Financial education (2-3 years) or equivalent practical experience preferred.
• Working knowledge of PeopleSoft Financials and Microsoft Office applications, with strong Excel skills.
• Experience with a project management system such as Procore is considered an asset.
• Working knowledge of construction processes, including tenders, contracts, change orders, lien holdbacks, tax, and workers’ compensation.

Personal Qualities

• A clear verbal and written communicator with a strong focus on accuracy.
• Professional, ethical, and respectful of confidentiality.
• Detail-oriented with strong problem‑solving skills.
• Highly organized with strong time‑management skills in a fast‑paced environment.
• Adaptable to shifting priorities and deadlines.
• Collaborative and customer‑focused, with a strong sense of shared accountability.
• Self-aware, empathetic, and able to demonstrate a high level of emotional intelligence through effective collaboration.

What we Offer

In addition to a highly competitive salary, we offer a great range of benefits, a company pension plan, free parking, exclusive team member offers, and opportunities for development and career progression. If you’re looking to join a team that puts people first, you’re in the right place.

Compensation

IND6 Compensation Details: $60,972.00 - $76,215.00 The compensation offered for this position will take into consideration location, education, skills, experience and other factors.

About the Company

Pattison Food Group is a Jim Pattison business and Canada’s largest Western-based provider of food and health products. Headquartered in British Columbia, Canada, we have been in business since 1915. We proudly employ nearly 30,000 team members who are committed to achieving long‑term growth and share a passion for giving back to the communities where we do business. Together, we leverage each other’s collective strengths to enhance efficiencies across our respective organizations. Our largest and signature company is Save-On-Foods. With 11 retail banners operating nearly 300 food and drug retail locations that are uniquely positioned to cater to the needs of their communities across Western Canada and the Yukon Territory, four wholesale businesses catering to the diverse needs of their customer bases across Canada, several food and pharmacy production facilities focused on high‑quality distinct offerings, an industry‑leading loyalty program, a world‑class set of proprietary consumer brands, and an award winning restaurant, Pattison Food Group businesses are proud to be recognized as leaders in customer service and innovation.