Coordinator, Administration

Regional Municipality of Wood Buffalo; Fort McMurray; On-site; CAD 78,000 - 85,000; Full time

Job summary

The Regional Municipality of Wood Buffalo is seeking a Coordinator, Administration to provide confidential administrative support to a leader within the HR Department. The role covers recruitment administration, records management, budgeting, and reception coverage, with a strong emphasis on accuracy and discretion.

Responsibilities include preparing documents, managing schedules, supporting recruitment activities, and maintaining information systems such as SAP and Taleo, while delivering

Qualifications

• Two (2) years’ experience in a professional administrative and confidential environment, preferably in human resources is required.
• Experience working in a public-sector environment with unionized and non-unionized employees considered an asset.
• Criminal record check is required.

Responsibilities

• Creates and maintains HR documents, files, purchase orders, invoices, expenses, spreadsheets, statistical reports and presentations; prepares agendas and minutes.
• Provides scheduling support by booking appointments, scheduling meetings and interviews; supports assigned leader; assists with recruitment tasks and reception/records backup.
• Maintains information on information systems (such as SAP and Taleo) to ensure accuracy and up-to-date records; handles confidential information.

Skills

Customer service

Discretion

Communication

Multitasking

Self-motivation

MS Office

Education

Diploma in Business Administration or Human Resources

Tools

SAP

Taleo

Job description

Starting Salary Range*:$77, 707.00 - $84, 992.00

The Municipality offers competitive compensation. The salary for this position will be within the range listed above and dependent upon the qualifications and experience of the successful candidate.

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

Position Type: Temporary Full Time

Bi-weekly Working Hours: 70 hours bi-weekly

Job Location: Fort McMurray

GENERAL DESCRIPTION

The Coordinator, Administration is responsible for providing confidential administrative support for an assigned Leader, within the Human Resources (HR) Department or Senior Manager within the organization. This includes recruitment administration support, labour relations support, calendar, financial and budget administration, records maintenance, archiving, and reception coverage. Incumbent will be required to preserve the confidentiality and security of all correspondences, documents and information, and take responsibility for errors in judgement or accuracy. Primary responsibilities of this position include:

General Administration

Creates and maintains HR documents, files, purchase orders, invoices, expenses, spreadsheets, statistical reports and presentations. Prepares agendas, meeting minutes, memos, letters and other documents as required. Routinely handles confidential information.Provides a variety of information and assistance to internal and external contacts as well as the public on matters relating to Human Resources or departmental procedures and programs.Ensures inquiries are appropriately handled or redirected.

Information Delivery Support

Develops, researches, compiles, tracks, and assembles information for budgets, procedures, expense claims, and reports for internal distribution. Maintains information on the intranet and on information systems (such as SAP and Taleo) to ensure they are accurate and up-to-date.

Department Support

Provides scheduling support by booking appointments, scheduling meetings and interviews. Provides support for assigned leader. Assists with daily and/or weekly recruitment and other HR related tasks. Responsible to provide back up to reception and records areas. Assists with special assignments and projects as required.

SKILLS REQUIREMENT

• Excellent customer service skills and the ability to establish and maintain effective working relationships with employees, leaders, and external contacts.
• Proven ability to be discreet and keep all information and documentation strictly confidential.
• Strong communication skills, both verbally and written, and the ability to accurately record information.
• Demonstrated ability in handling a fast paced and varied workload in a flexible manner.
• Must be a self-starter able to work with minimum supervision and direction.
• A high proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

WORK EXPERIENCE REQUIREMENTS

• Two (2) years’ experience in a professional administrative and confidential environment, preferably in human resources is required.
• Experience working in a public-sector environment with unionized and non-unionized employees considered an asset.

EDUCATION REQUIREMENTS

• A Diploma in Business Administration or Human Resources is required.
• Equivalent combination of post-secondary education and directly related work experience may be considered.
• Criminal record check is required.

SAFETY

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible and accountable for knowing and working in accordance with the Health and Safety Directive. As per Section 2 of the Occupational Health and Safety Act, the incumbent shall ensure, while in the employ of the Regional Municipality of Wood Buffalo, the health and safety of employees, contractors, and the public.

This position is not employed in a supervisory capacity. As such, the employee is not required to obtain additional safety training in accordance with municipal procedures and directives.