Coordinator, Access & Privacy

City of Brampton; Brampton; Hybrid; CAD 88,000 - 100,000; Full time

Job summary

The City of Brampton is seeking a Coordinator for Access & Privacy, responsible for managing information access requests and ensuring compliance with privacy legislation. This full-time permanent position involves collaborating with various departments and conducting privacy assessments. The role requires strong communication and organizational skills, along with a degree in public administration or related fields. The successful candidate will work in a hybrid model, contributing to the city's commitment to transparency and privacy management.

Qualifications

• 2 to 4 years’ municipal government experience or equivalent.

Responsibilities

• Process access to information requests and coordinate with business units.
• Investigate privacy complaints and coordinate responses to breaches.
• Complete Privacy Impact Assessments for new systems.

Skills

Research

Interpersonal Skills

Customer Service

Organizational Skills

Communication

Education

Post-secondary degree or diploma in public administration

Tools

MS Office

Adobe Acrobat

Records Management Systems

Job description

Job Description

JOB TITLE: Coordinator, Access & Privacy

DEPARTMENT: Legislative Services

POSTING NUMBER: 106771

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Full Time Permanent

HOURS OF WORK: 35-hour workweek

LOCATION: Hybrid Model*– when working onsite, you will report to the location of West Tower.

SALARY GRADE: 5

HIRING SALARY RANGE: $88,458.00 - $99,516.00 per annum

MAXIMUM OF SALARY RANGE: $110,573.00 per annum

JOB TYPE: Management and Administration

POSTING DATE: May 13, 2025

CLOSING DATE: May 27, 2025

AREA OF RESPONSIBILITY:

Reporting to the Deputy Clerk, Records & Information Management, act as the City’s subject matter expert on access to information and privacy matters, including application of the Municipal Freedom of Information & Protection of Privacy Act (MFIPPA) and related legislation. Responsibilities include processing access to information requests (FOI requests), promoting routine disclosure and good record-keeping, conducting privacy impact assessments, investigating privacy breaches, and advising staff on best practices.

• Receive and process access to information requests, clarify requests, and coordinate with business units for records. Review records, apply legislation (MFIPPA, PHIPA, Copyright Act), redact exempt information, and communicate decisions. Collect fees and disclose records as appropriate.
• Respond to appeals to the Information and Privacy Commissioner of Ontario (IPC), liaise with mediators, prepare submissions, and implement IPC Orders.
• Investigate privacy complaints, work with units to improve privacy practices, and coordinate responses to privacy breaches, including containment, investigation, notification, and implementing improvements.
• Complete Privacy Impact Assessments (PIAs) for new systems and services, provide recommendations, and review implementation and risks periodically.
• Respond to public inquiries, explain practices and legislation, and monitor the privacy email account.
• Advise departments on MFIPPA and related legislation, provide training, and promote best practices.
• Produce annual reports to IPC and Council, participate in networking groups, and maintain Personal Information Banks (PIBs).
• Support the Records and Information Management team and the Clerk’s Office, and assist with municipal elections as needed.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree or diploma in public administration, law, Information management, or equivalent experience.

REQUIRED EXPERIENCE:

• 2 to 4 years’ municipal government experience or equivalent.

OTHER SKILLS AND ASSETS:

• Knowledge of MFIPPA and IPC Orders.
• Research, interpersonal, customer service, organizational, and communication skills.
• Ability to work independently and in teams, demonstrate judgment, tact, diplomacy, and proficiency with MS Office, Adobe Acrobat, and records management systems.

Note: Various tests/exams may be part of the selection process.

Interview: The process may be completed via video conference.

As part of the Modernizing Job Evaluation project, this position may undergo an evaluation affecting compensation. The Hybrid Model is subject to change.

If interested, apply online with reference #106771 by May 27, 2025, and complete the attached questionnaire. Only shortlisted candidates will be contacted. A criminal record check is required for the successful candidate. Applicants will be invited to complete a voluntary self-identification survey to support diversity and inclusion efforts. Regular email communication is expected, so ensure your contact information is current and checked frequently.