Coordinator

pan-Canadian Pharmaceutical Alliance; Canada; Remote; CAD 60,000 - 71,000; Full time

Job summary

A leading organization in Canada is seeking a Coordinator for its Negotiations division. This role involves providing operational support, managing correspondence, and assisting with project management. The ideal candidate will have strong communication skills and experience in a regulatory environment. This is a full-time remote position with a competitive salary and benefits.

Benefits

Comprehensive group benefits package

Qualifications

• At least 3 years of relevant work experience supporting a management position.
• Experience in a government or regulatory organization is an asset.

Responsibilities

• Provides coordination support for daily operational tasks within the Negotiations division.
• Assists in planning and executing projects, ensuring adherence to timelines and objectives.

Skills

Communication

Project Management

Problem Solving

Time Management

Attention to Detail

Education

Secondary Education

Tools

Microsoft 365

Job description

The pan-Canadian Pharmaceutical Alliance (pCPA) brings together provincial, territorial, and federal governments for the purpose of increasing and managing access to clinically relevant and cost-effective medicines. Through collective negotiations, the pCPA has realized overall savings (as of April 1, 2024) for governments of $3.72 billion annually for brand name drugs and $914 million annually for generic drugs totaling $4.63 billion annually. The pCPA offers a 100% remote (within Canada) work environment.

About the role

The coordinator is accountable to the senior manager by providing coordination support for daily operational and ad hoc tasks within the pCPA’s Negotiations division. The coordinator assists in all projects related to developing and implementing the pCPA’s strategic goals, operational planning, quantitative approaches to pharmaceutical negotiations, measurement, and metrics management, systems, policies, and practices.

The coordinator has secondary education and at least 3 years of relevant work experience supporting a management position (or an equivalent combination of education and experience), ideally in a government or regulatory organization.

The position requires a problem-solver with excellent organization and project management skills. The ideal candidate should be able to multitask, manage complex schedules, and meet changing deadlines with ease.

Key responsibilities

Coordination and administration support

• Opens, organizes, and logs incoming and outgoing correspondence to ensure timely response within established deadline standards.Follows up as required to gather additional information or materials as requested. Assists management in preparing responses.
• Coordinates the distribution, review, and tracking of items related to pCPA negotiations.
• Administers “bring forward” systems that enable management to track action items, including projects, correspondence, and meeting minutes.
• Responds to incoming enquiries and provides basic information based on the pCPA’s mandate, services, priorities, and procedures, and general knowledge of the organization; or refers inquiries regarding information, documentation, and assistance to other pCPA employees.
• Composes and produces various reports, meeting minutes, and presentations using various software applications.
• Supports the logging, assessment, and documentation of generic drug submissions, as necessary, in collaboration with the team responsible for generic-drug negotiations.
• Provides general administrative support services for the division, including maintaining electronic filing systems, archiving materials as per record schedules, updating contact and mailing lists, maintaining procedure manuals, and ordering supplies.
• Schedules meetings for the division’s management and staff.
• Organizes events and meetings of partners, management, and staff, including preparing agendas and compiling and distributing related background material as appropriate.
• Coordinates venues, travel, accommodation, catering, and other reservation requirements as required.
• Supports division-specific processes and activities.
• Develops, maintains, and follows established record of decision processes.
• Builds and maintains effective contacts within the pCPA network and with other partners.
• Identifies opportunities for process improvements and contributes to developing and implementing best practices.
• Stays informed about relevant regulations and compliance requirements related to the division’s activities.
• Provides support and backup for other coordinators (and administrative assistants, as needed).

Project management support

• Assists in the planning and execution of projects, ensuring adherence to timelines and objectives.
• Collaborates with project teams to track progress and update project status reports.

Accountability

• Accountable to the senior manager, Negotiations.

Qualifications

Education and experience

• Secondary education with at least 3 years of relevant work experience supporting a management position (or an equivalent combination of education and experience).
• Experience working in a government or regulatory organization is an asset.

Skills and abilities

• As English is the primary working language at the pCPA, exceptional written and verbal communication skills in Englishare required.
• Effective written and verbal communication skills in French (asset)
• Familiarity with relevant software and digital tools, including proficiency in Microsoft 365.
• Strong project management skills to contribute effectively to planning, executing, and completing projects.
• Proven problem-solving abilities, adaptability, and astute judgment in analyzing situations and recommending solutions.
• Exceptional abilities in time management; organizes work duties and sets priorities.
• Ability to comply with the pCPA’s confidentiality and privacy policy when handling confidential or sensitive information.
• Ability to build and maintain effective working relationships with all partners.
• Strong attention to detail and drive for accuracy.
• Commitment to continual learning and a drive for intellectual curiosity to innovate and improve.
• Extensive skills in schedule management and meeting coordination.
• Effective written and verbal communication skills.
• Capacity to adapt to change and remain resilient in fast-paced or challenging situations.
• Ability to understand and respond to the needs of internal and external partners, providing excellent customer service.
• Strong business and digital acumen.

Employment terms

• Temporary job; 14-month contract to cover a parental leave.
• The hiring salary range for this full-time temporary position is $60,000 to $70,600. This range reflects the salary for candidates with varying experience levels, job knowledge, and qualifications relevant to the position. Specific offers will be based on individual backgrounds and qualifications.
• The pCPA provides employees with a comprehensive group benefits package from their first day of employment.
• The ideal candidate must be legally eligible to work in Canada and can work from any location within Canada.

If you are interested in this position and believe you have the necessary experience, knowledge, and skills to perform this role, we encourage you to submit your résumé and cover letter in one PDF document. Please use the naming convention “Name, Last Name – Coordinator, Negotiations” and address it to the Manager, HR and Office Administration at [e-mail] by the end of Friday, May 23, 2025.

We thank all interested applicants; however, only those chosen for further consideration will be contacted.

The pCPA is an equal-opportunity employer. In accordance with the Accessible Canada Act, 2019, and all applicable provincial accessibility standards, the pCPA will provide accommodation for applicants with disabilities upon request throughout the recruitment, selection, and/or assessment process.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

• Industries

  Hospitals and Health Care

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