Controller

Timeless Medical Systems; Charlottetown; On-site; CAD 90,000 - 135,000; Full time

Job summary

Timeless Medical Systems in Charlottetown, Canada, is seeking a strategic Controller to lead the finance function for a global medical software company. You will manage a 135-employee global workforce and drive accuracy in monthly, quarterly and annual closes across multiple entities.

The role requires CPA or equivalent designation and 7+ years of leadership in finance, with hands-on experience in QuickBooks Online, consolidations, payroll, and cross-border accounting.

Qualifications

• Bachelor’s degree in Finance, Accounting or related field.
• CPA or equivalent professional designation required.
• 7+ years of progressive financial leadership experience.
• Experience with multi-entity, multi-currency consolidations.
• Proven hands-on experience managing enterprise-level financial systems.

Responsibilities

• Lead, manage and mentor the finance team, fostering accuracy and continuous improvement.
• Direct ongoing optimization of QuickBooks Online processes and HubSpot integrations to reduce manual data entry.
• Partner with the CFO to oversee monthly, quarterly, and annual closes across entities.
• Manage consolidation, multi-currency accounting, and intercompany transactions.
• Oversee payroll processing and contractor payouts for global staff.
• Collaborate on strategic planning, budgeting, forecasting and risk management.
• Ensure compliance with local tax, regulatory and financial reporting requirements.
• Support timely contract/invoice documentation and internal communication.

Skills

Planning

Problem Solving

Results & Deadline Orientation

Strategic Thinking

Communication

Financial Acumen

Change & Project Management

Leadership

Education

Bachelor’s Degree in Finance/Accounting

CPA or equivalent designation

Tools

QuickBooks Online

Microsoft Office

Google Suite

HubSpot

Job description

Reports To:

CFO

Job Summary:

At Timeless Medical Systems®, we utilize technology to improve patient outcomes with advanced nutrition management. Due to continued growth and global expansion, we are seeking a highly strategic and operational Controller to join our team to work out of our Prince Edward Island Office.

Reporting directly to the CFO, the Controller will oversee financial operations for our medical software development company, managing complex requirements across multiple legal business entities. You will support a global workforce consisting of approximately 135 employees and international contractors, ensuring seamless financial and payroll operations. You will spearhead the continuous improvement of existing QBO processes and HubSpot CRM integrations while providing daily leadership, management, and mentorship to the current finance team to foster a culture of accuracy and continuous improvement.

Your employment duties will consist of those of a Controller as required by the Company and listed below. This list is not to be taken as fixed or exhaustive, however, and you will be expected to perform any reasonable employment task assigned by a leader.

Competencies:

• Planning
• Problem Solving
• Results & Deadline Orientation
• Strategic Thinking
• Communication
• Financial Acumen
• Change & Project Management
• Leadership

Job Duties:

• Lead, manage, and mentor the current finance team, fostering a culture of accuracy and continuous improvement.
• Spearhead continuous improvement of QBO processes and HubSpot CRM integrations to eliminate manual data entry and streamline financial operations.
• Partner with the CFO to direct daily financial operations, ensuring accurate and timely monthly, quarterly, and annual close processes across multiple legal entities.
• Manage consolidation, multi-currency accounting, and intercompany transactions.
• Oversee accurate payroll processing and contractor payouts for a global staff of approximately 135 employees and various international contractors.
• Collaborate with the CFO, CEO and COO on strategic financial planning, budgeting, forecasting, and risk management initiatives.
• Ensure compliance with local tax, regulatory, and financial reporting requirements across all operating jurisdictions.
• Collaborate with legal and finance teams to ensure contract and/or invoice documentation is completed and communicated within set timelines.
• Proactive communication and collaboration with team members to support overall organizational success.
• Cash flow analysis and budgeting oversight.
• Reporting monthly, quarterly, yearly financial results to the Senior Management Team, enabling informed decision making.

Job Requirements:

• Bachelor’s Degree from an accredited University in Finance, Accounting, or a related field.
• CPA or equivalent professional designation required.
• 7+ years of progressive financial leadership experience.
• Proven hands‑on experience successfully managing an enterprise‑level financial system.
• Strong working knowledge of multi‑entity, multi‑currency financial consolidations.
• Ability to manage multiple priorities in a fast‑paced environment.
• Effective time management, planning and administrative skills.
• Excellent verbal, written, and interpersonal communication abilities with a strong emphasis on listening, presenting, and facilitation.
• Demonstrated proficiency in QuickBooks Online, Microsoft Office, and Google Suite, with a propensity for learning new technology and software systems. Experience with HubSpot preferred.
• Basic security clearance; criminal record background check.
• High level of integrity and work ethic.

Work Conditions:

• Extended periods of sitting
• Operation of desktop computer and peripherals
• Flexible hours to meet deadlines
• Occasional travel may be required