Contracts Specialist

General Dynamics Land Systems–Canada; London; On-site; CAD 80,000 - 115,000; Full time

Job summary

General Dynamics Land Systems–Canada is seeking a Contracts professional to support bid and proposal activities, compiling business volumes and liaising with stakeholders to review terms and conditions. The role includes pre-award work to ensure timely submissions to customers and ongoing contract execution support.

The position requires a university degree or college diploma, 3–5 years of relevant experience, strong negotiation and MS Office skills, and the ability to travel as needed.

Qualifications

• University degree or college diploma (Law or Business degree preferred).
• Minimum 3-5 years relevant or transferrable experience.
• Strong negotiation, oral and written communication skills.
• Excellent organizational skills, thorough, and detail-oriented.
• Ability to travel and possess/be able to acquire and maintain a valid passport.

Responsibilities

• Lead in the tracking and resolution of contracting issues arising during contract performance.
• Draft, negotiate and maintain inter/intra-company agreements (ISA).
• Review contract documentation for accuracy and completeness and provide feedback.
• Provide contractual interpretation to internal teams to ensure accurate obligations.
• Identify potential contractual risks and advise on mitigation.
• Prepare presentation material to support program reviews and meetings.

Skills

Negotiation

Communication

Analytical skills

Time management

Multidisciplinary teamwork

Travel flexibility

Education

University or college degree in Law or Business

Tools

MS Office (Word, PowerPoint)

Job description

• Assist with bid and proposal activities by facilitating internal authorizations
• Assist with compilation of business volumes for responses to proposals
• Research and liaise with stakeholders to ensure review of terms and conditions and propose modifications to terms that mitigate company risk
• Support pre-award activities to ensure that valid proposals are submitted to customers

Description

Key Job Elements

• Assist with bid and proposal activities by facilitating internal authorizations
• Assist with compilation of business volumes for responses to proposals
• Research and liaise with stakeholders to ensure review of terms and conditions and propose modifications to terms that mitigate company risk
• Support pre-award activities to ensure that valid proposals are submitted to customers

Proposals

• Assist with bid and proposal activities by facilitating internal authorizations
• Assist with compilation of business volumes for responses to proposals
• Research and liaise with stakeholders to ensure review of terms and conditions and propose modifications to terms that mitigate company risk
• Support pre-award activities to ensure that valid proposals are submitted to customers

Contract Execution Support

• Lead in the tracking and resolution of contracting issues arising during contract performance
• Track, draft and respond to formal customer correspondence on contractual matters
• Review contract documentation (including deliverables, changes, and deviations) for accuracy and completeness and provide feedback to internal teams as required
• With the assistance of the Area Manager, provide contractual interpretation to internal teams to ensure accurate assessment of contractual obligations and performance in accordance with the contract requirements
• With the assistance of the Area Manager, identify potential contractual risks and ability to advise on risk mitigation for internal teams
• Draft, negotiate and maintain Inter/Intra-company Support Agreements (ISA)
• Review contract modifications/amendments and tasks for consistency with negotiated agreements and recommend acceptance or changes as required.
• Act as formal company interface to various customer representatives on assigned contracts and proposals
• Prepare presentation material to support program at customer and internal group meetings and deliver presentations, as required

Business Support

• Provide subject matter expertise to functional departments on contracting regulations and company procedures
• Exercise a mindset of continuous process improvements and efficiencies
• Conduct work with focus to meet compliance requirements (ITAR/EAR/FCPA/GP/SOX, etc.)
• Other duties as assigned

Required Qualifications

• University degree or college diploma (Law or Business degree preferred)
• Minimum 3-5 years relevant or transferrable experience
• Demonstrated strength in managing relationships at all levels of an organization, both internal and external
• Demonstrated quantitative and analytical skills
• Able to manage workload with changing priorities
• Experience in MS Office applications, including Word and PowerPoint
• Strong negotiation, oral and written communication skills
• Excellent organizational skills, thorough, and detail-oriented
• Self-motivated and effective in a multi-disciplinary team, including to facilitate discussions
• Ability to travel and possess/be able to acquire and maintain a valid passport

Preferred Qualifications

• Experience in formal document review and preparation
• Previous experience working with government contracts
• Strong negotiation skills
• Demonstrated Project Management skills
• Familiarity with Canadian and US contracting regulations
• Defense industry experience or military background

Physical Conditions and Hazards

• Physical Environment: Office
• Hazards: NA

Physical Demands Description

This section objectively captures and describes the physical demands that are required to perform a particular job or role. Usually completed by the ergonomist

Usual mobility demands required are standing, walking, sitting, and stair climbing to access upper offices.

Equipment Utilized

This section describes the type of equipment an employee is required to use:

• Computer
• Phone
• Mobile device (as required)
• Medical Surveillance
• May include: Anthropometrical Size Restrictions depending on task
• Personal Protective Equipment: Applicable when interacting with shop floor (safety shoes, safety glasses, hearing protection. extraction coveralls)