Contract Administrator

3M HEALTHCARE; Montreal (administrative region); On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Attractive employee benefits

Hybrid/remote work options

Flexible schedules

Job summary

CAE is seeking a Contract Administrator to support our contract management team with drafting, reviewing, routing, tracking, and maintaining contract documentation while ensuring compliance with policies and laws. The role focuses on low-complexity agreements and coordination across legal, finance, and operations in a fast-paced environment.

Ideal candidates will have 2+ years in contract administration or similar roles, strong attention to detail, and proficiency in MS Office.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Commerce, Law, Public Administration, Legal Studies, or a related field, or equivalent practical experience
• Minimum of 2 years of experience in contract administration, legal operations, procurement, or another document-heavy administrative role (co-op or internship experience will be considered)
• Strong attention to detail and accuracy in reviewing contractual documents
• Strong organizational and time management skills with the ability to prioritize multiple requests
• Basic understanding of contract structures and common contractual terms
• Strong written and verbal communication skills
• Proficiency with Microsoft Office tools (Word, Excel, SharePoint)
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to multitask, learn quickly, and demonstrate resourcefulness

Responsibilities

• Prepare, review, and process low-complexity agreements such as NDAs and standard supply agreements
• Coordinate the review of shipment handover documentation
• Maintain accurate and up-to-date contract files and logs
• Ensure templates and clause libraries are used correctly
• Monitor contract expiry dates and support standard renewal processes
• Assist with procurement documentation and contract updates
• Collaborate with contract management, legal, finance, and operations teams
• Participate in proposal preparation and customer correspondence
• Identify opportunities to streamline intake, routing, approval, and archival processes
• Support SOPs, workflows, and CMS/CLM tool usage
• Participate in team initiatives focused on efficiency, compliance, and reporting
• Support audit and compliance activities with contract documentation

Skills

Contract administration

Attention to detail

Time management

Written & verbal communication

MS Office

Education

Bachelor’s degree in Business Administration, Commerce, Law, Public Administration, Legal Studies, or related field

Diploma or equivalent practical experience

Tools

SharePoint

Microsoft Word

Microsoft Excel

Job description

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don’t just support — they lead, shaping the company’s path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.

The Contract Administrator supports the contract management team by executing a variety of contract-related activities involving low-complexity agreements. This role is primarily responsible for drafting, reviewing, routing, tracking, and maintaining contract documentation while ensuring compliance with corporate policies, applicable laws, and customer requirements. The position also contributes to continuous improvement initiatives aimed at streamlining contract workflows and enhancing documentation practices. This is a role designed to support Contract Managers with administrative and coordination tasks in a fast-paced environment.

Key responsibilities include:

• Prepare, review, and process low-complexity agreements such as Non-Disclosure Agreements (NDAs), consulting agreements, COTS agreements, and standard supply agreements
• Coordinate the review of shipment handover documentation
• Maintain accurate and up-to-date contract files, records, logs, and tracking reports
• Ensure contract templates and clause libraries are used correctly and consistently
• Monitor contract expiry dates and support standard renewal processes
• Support the preparation of purchase order documentation, contract amendments, and administrative contract updates
• Collaborate with senior contract management, legal, business development, operations, and finance teams
• Participate in proposal preparation, customer correspondence, and liaison activities
• Process & Continuous Improvement: Identify opportunities to streamline contract intake, routing, approval, and archival processes
• Support the documentation of standard operating procedures (SOPs), workflows, and tools
• Assist with the implementation, maintenance, and use of contract management systems (CMS/CLM tools)
• Participate in team initiatives focused on improving efficiency, compliance, and reporting
• Compliance & Governance: Ensure contracts are administered in accordance with corporate contracting policies, delegations of authority, approval frameworks, applicable laws, regulations, and customer requirements
• Support audit and compliance activities by providing contract documentation and data as required

This role offers exposure to a high volume of defense-related contracts and provides a strong learning opportunity within a team of highly experienced professionals.

Minimum Qualifications

• Diploma or Bachelor’s degree in Business Administration, Commerce, Law, Public Administration, Legal Studies, or a related field, or equivalent practical experience
• Minimum of 2 years of experience in contract administration, legal operations, procurement, or another document-heavy administrative role (co-op or internship experience will be considered)
• Strong attention to detail and accuracy in reviewing contractual documents
• Strong organizational and time management skills with the ability to prioritize multiple requests
• Basic understanding of contract structures and common contractual terms
• Strong written and verbal communication skills
• Proficiency with Microsoft Office tools (Word, Excel, SharePoint)
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to multitask, learn quickly, and demonstrate resourcefulness

Preferred Qualifications

• Bilingualism (English and French)
• Prior exposure to defense, aerospace, or highly regulated environments
• Experience working with contract management systems (CMS/CLM tools)
• Internship or early-career experience in a legal or contract-focused role

Benefits

• Attractive employee benefits
• An environment where your initiatives will be recognized and valued
• The opportunity to work on a variety of projects on a multidisciplinary team
• Possibility to work from home occasionally
• Flexible schedules

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type

Regular

Equal Opportunity & Accommodations

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available.

Data PrivacyPrivacy Statement | CAE

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.