Contracts Clerk

Indigenous Perspectives Society; Nanaimo; Hybrid; CAD 34,000 - 48,000; Part time

Job summary

Community Living British Columbia (CLBC) in Nanaimo is seeking a Contracts Clerk to manage contract preparation, processing administrative and financial documents, and provide reception and program support. You will maintain contracts regional databases, greet families, prepare reports, and coordinate with staff and service providers.

This auxiliary/temporary assignment runs through March 31, 2027, with a work-from-home option one day every two weeks after probation.

Qualifications

• Grade twelve diploma or equivalent education.
• A combination of clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping).
• Strong MS Word and MS Excel skills.
• Preference may be given to candidates with experience processing contracts.
• Typing speed of 50 WPM.

Responsibilities

• Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area.
• Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure
• Resolving transactions that are not in compliance, referring complex transactions to the supervisor
• Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

Skills

MS Word

MS Excel

Typing 50 WPM

Education

Grade twelve diploma

Job description

We are honoured to be selected as one of B.C.’s Top Employers once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Status/Term: Auxiliary/Temporary Assignment – Anticipated 42 bi-weekly to March 31, 2027

Classification/Salary: Clerk R12 – Position starts at $29.78 per hour

Team: Central/North Island

Location: Nanaimo (work from home allowed 1 day every two weeks after passing probation)

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact [e-mail] at any stage of the hiring process.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role

As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and administrative and program support to staff.

Key Responsibilities

• Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area
• Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure
• Resolving transactions that are not in compliance, referring complex transactions to the supervisor
• Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

What You Will Bring

• Grade twelve diploma or equivalent education
• A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
• Strong MS Word and MS Excel skills
• Preference may be given to candidates with experience processing contracts
• Typing speed of 50WPM

We’re Also Looking For An Administrative Professional Who

• Can establish and maintain positive and productive working relationships with staff
• Excels at managing multiple tasks and has a sharp attention to detail
• Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed
• Has excellent time management skills
• Brings a collaborative spirit to a team where your contributions will make a real difference

Additional Info

Successful applicants are subject to a Criminal Record Check.

An eligibility list for internal candidates may be established.

Closing date: November 13, 2026

If your application is shortlisted, you’ll be invited to an interview where you’ll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.

This opportunity is open to applicants who are legally entitled to work in Canada.