Contracts and Vendor Specialist

TransLink; Vancouver; Hybrid; CAD 84,480 - 126,720; Full time

Benefits offered by this job

Extended Health

Dental

Transit Pass

Public Service Pension Plan

Job summary

TransLink is seeking a Contract Management professional in Vancouver who will support the development and management of contracts. This role involves liaising with various stakeholders to ensure compliance and effectiveness of contract management procedures.

The ideal candidate has a degree in Engineering or Business Administration with at least five years of experience in contract management. This position offers a hybrid work schedule and a salary range between $84,480 and $126,720, along with excellent benefits.

Qualifications

• Minimum of five (5) years progressive experience in management of complex contracts.
• Solid knowledge of claim assessment and contract management principles.
• Experience with cost control and earned value management reporting is an asset.

Responsibilities

• Supports development and management of the full contract management cycle.
• Prepares documentation related to formal notices, letters, changes, claims, and reports.
• Tracks commercial activities related to assigned contracts for compliance.

Skills

Contract management

Vendor performance management

Communication skills

Interpersonal skills

Risk management

Education

University degree in Engineering and Quantity Surveying, Commerce, Business Administration or a related field

Job description

Responsibilities

PRIMARY PURPOSE

Supports development, implementation and management of the full contract management & vendor management cycle. Administers commercial activities related to assigned contracts to ensure consistency with contracts’ terms and conditions, including but not limited to performance evaluation, progress review, change implementation, progress payment verification and certification, claim assessment and preparation of claim assessment reports etc. Supports vendor performance and risk management activities.

Key Accountabilities

• Assists in the development of Contract & Vendor Management (CVM) Plans to ensure all aspects of assigned contracts are met and vendor is performing as per contractual obligations. Implements the CVM process from post-award through close-out. Maintains documentation in accordance with the procedures and practices.
• Supports CVM team in the development of contracting strategies, sourcing, negotiation, award, execution, contract management administration and close out of contracts. Supports the negotiation of contracts, when required and subsequent contracts administration management.
• Responsible for preparation of documentation related to formal notices, letters, changes, claims, reports and any other contract management documentation. Leads the negotiation and implementation of contracts changes and claims, when assigned.
• Highlights risks in the contracts to the stakeholders and supports in managing the identified risks. Collaborates with stakeholders and supports reporting manager to develop and implement risk mitigation plans, track risks and reports on any concerns.
• Tracks commercial activities related to assigned contracts to ensure compliance with contract terms and conditions. Collaborates with the reporting manager and stakeholders to ensure that claims assessment and change orders are promptly registered and dealt with appropriately, including but not limited to interim progress payment verification and certification, claim assessment and preparation of claim assessment reports.
• Liaises with cross‑functional teams internally, and with external stakeholders regarding commercial aspects of the assigned contracts. Supports the stakeholders in the interpretation and implementation of the contractual obligations and specifications to ensure adherence and compliance.
• Prepares contract amendments to ensure effectiveness of contractual change management and reviews financial implications. Reviews contract invoices, prepares documentation for contract closeout and ensures all documentation is processed and properly archived.
• Serves as a liaison with internal stakeholders for budget forecast and provisions for anticipated changes to the contracts. Participates in and leads, when assigned progress review meetings. Prepares monthly and quarterly reports on project performance in compliance with the internal and senior government requirements and brings anomalies to the attention of CVM teams.
• Prepares documents for progress review meetings on a regular basis with CVM team and stakeholders. Assists the CVM team to monitor and manage vendor performance and supports the CVM team with reviewing vendor performance based on the Vendor Performance Evaluation Plan.
• Implements contract management procedures and processes to ensure compliance with TransLink’s policies and audits. Drafts and/or reviews letters regarding commercial/contractual matters.
• Collaborates with stakeholders to support development of the commercial aspect of business case. Provides materials for monthly meetings with senior leadership related to commercial, contractual, risk and vendor performance etc., as required.
• Manages contracts, under supervision of reporting manager, as required.

Qualifications

Education and Experience

• University degree in Engineering and Quantity Surveying, Commerce, Business Administration or a related field plus a minimum of five (5) years progressive experience in the management of highly complex and high‑risk contracts.

Other Requirements

• Solid knowledge of the concepts, principles, practices and techniques related to claim assessment, contract management, commercial management with strong working knowledge of private and public sector best practices in contract management cycle from planning to implementation.
• Strong interpersonal skills and the ability to participate in cross‑functional, cross‑entity teams with the ability to exercise diplomacy and tact and to build consensus.
• Advanced presentation, written and oral communication skills.
• Solid planning, organization, and time‑management skills.
• Experience with cost control and earned value management reporting is an asset.
• Experience with vendor performance management is an asset.

Work Schedule

37.5 hours per week.

Work Designation

Hybrid. This position offers flexibility of working both on‑site and remotely within B.C.

Rate of Pay

The salary ranges from $84,480 to $126,720 per annum, based on education, experience, skills and qualifications. Total compensation includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan, as well as other employment offerings, which will be discussed in detail during the application process.

Equal Employment Opportunity

TransLink is committed to employment equity and building a diverse workforce representative of the communities we serve. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process.