Contracts Administrator

ATCO; Timmins, Northeastern Ontario, Cookstown; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits package

Vacation days

Wellness day

Great leadership

Diversity culture

Job summary

ATCO Structures is seeking a Contracts Administrator to join our Timmins, Sudbury or Cookstown team. You will coordinate and administer sales and lease contracts related to space rentals, interfacing with the sales team and clients to ensure execution excellence and accurate invoicing.

The role reports to the Contracts Manager and requires post-secondary education with 3+ years in construction or related professional services, plus strong accounting and ERP/Office skills.

Qualifications

• Post-secondary education from a recognized institution.
• 3+ years of experience in construction or related professional services.
• Strong accounting understanding and workflow management.
• Experience with contract setup and close-out processes.

Responsibilities

• Manage administrative, accounting and coordination activities such as reporting, coding and invoicing.
• Interface with clients post-sale regarding contracts, deposits, invoicing and receivables.
• Administer contracts per terms and conditions.
• Handle purchase orders from creation to payment and close-out.
• Assist in subcontractor/vendor agreements, ensuring insurance and safety records are current.
• Other duties as assigned.

Skills

MS Office

SharePoint

Oracle ERP

Administrative skills

Budget analysis

Multitasking

Education

Post-secondary education

Tools

Oracle ERP

Job description

Always there. Anywhere. That's us! A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it's hard.

If you're someone who is a detail-oriented person, enjoys collaborating with others, and thrives on managing a variety of administrative activities - we'd love to hear from you.

We are seeking a Contracts Administrator to join our dynamic, supportive, and mighty team. Reporting to the Contracts Manager, Contracts Administrator is responsible for the coordination and administration of sales and lease contracts related to space rentals projects. In this active environment, this position will play a key role in ensuring execution excellence by interfacing with various members of the sales and service team as well as with the client.

This is an in office, full time, permanent position with job location be either Timmins, Sudbury or Cookstown (flexible based on candidate preference).

Job Responsibilities

• Manage a variety of administrative, accounting and coordination activities such as reporting, coding, and submitting invoices.
• Be the primary interface with the client post-sale for matters relating to sale and lease contracts such as collection of security deposits, registration of insurance certificates, invoicing and receivables collection activities.
• Administer each contract in accordance with the prescribed terms and conditions.
• Manage purchase orders from creation through to vendor payment and close-out, ensuring accuracy and alignment to project budgets.
• Assist in the management of sub-contractor and vendor service agreements to ensure compliance with agreed terms as well as continuously ensuring insurance and safety records are kept current.
• Other duties as assigned.

Who You Are

• Post-secondary education from a recognized technical school, college, or university, along with 3+ years of experience in construction or a related professional services environment.
• Background in administration, facilities coordination, project support, including project documentation and workflow management.
• Strong understanding and interest in applying accounting principles.
• Proven experience with project setup and close-out processes, including document collection and budget review & analysis.
• Hands-on experience with procurement activities, such as processing, receiving, and completing purchase orders.
• Proficiency in MS Office (Word and Excel) & SharePoint, with strong organizational, multitasking, and administrative skills. Experience with Oracle or similar ERP system is a plus.
• Strong interpersonal, multi-tasking, organizational and administrative skills.

What do we offer

• Competitive pay and benefits package.
• Vacation days, flex days and a wellness day.
• Opportunity to work under a great and supportive leadership team.
• Diverse, inclusive, progressive, and safety-oriented culture.
• Opportunity to see your ideas come into action and many more!

Who we Are

ATCO Structures is a worldwide leader in modular design, manufacturing, and construction. Through our solutions to workforce accommodation, office and commercial buildings, classrooms, hospitals, and hotels we’ve re-imagined how permanent and temporary modular facilities can help communities of all kinds.

We invite you to come and build your career with ATCO Structures. Whether you're a seasoned professional looking for your next career challenge or just starting your career journey; ATCO's diverse portfolio across the globe provides our employees ample opportunity for career stability, growth, training, and development. Learn more about us at http://structures.atco.com/.

We thank everyone for their application; however, only those being considered for an interview will be contacted.

At ATCO, we support a diverse and inclusive environment that values the contributions and perspectives of everyone on the ATCO team. We believe the ATCO team is the foundation of our business and our most valuable asset across our global operations. Without each team members’ unique skills, strengths, and knowledge, we simply wouldn’t be able to achieve our fundamental vision of delivering life’s essential services to our customers around the world.

ATCO is an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.