Contract & Proposal Coordinator

SmartRecruiters, Inc.; Calgary; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive insurance and benefits

Health Care Spending Account

Paid vacation

Competitive compensation

Job summary

FLINT is seeking a Contracts & Proposal Coordinator to develop commercial and technical proposals in collaboration with Business Development, Operations, and other teams. You will assess opportunities, draft documents, review contracts, lead meetings, and manage deadlines to deliver client-focused solutions aligned with strategic goals.

The role requires strong communication, attention to detail, and proficiency in Microsoft Office, with a focus on coordinating contributors and ensuring timely

Qualifications

• Organized and able to prioritize and meet deadlines.
• Strong communication and negotiation with internal and external stakeholders.
• Detail-oriented and capable of building strong relationships while working independently or in teams.
• Advanced writing, editing, and proofreading skills.

Responsibilities

• Manage the full proposal lifecycle, including RFPs, EOIs, SOIs, and prequalifications, ensuring client-focused, submission-ready packages.
• Plan, write, edit, and compile high-quality proposal content, including project profiles, resumes, and templates.
• Coordinate contributors using responsibility matrices, track deadlines, and ensure complete, accurate, and timely submissions.
• Edit and proof all proposal materials for clarity, consistency, accuracy, grammar, and branding alignment.
• Organize and manage proposal documentation, identify scopes of work and subcontracting opportunities, and maintain records in Salesforce CRM.
• Support Business Development and Project Development teams through research, technical writing, Q&A support, and general proposal assistance and Ad Hoc duties as needed.

Skills

Highly organized

Strong communication

Detail-oriented

Technical writing

Tools

Microsoft Office

Job description

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

As a Contracts & Proposal Coordinator you will develop commercial and technical proposals in coordination with Business Development, Operations, and other teams. Key responsibilities include assessing opportunities, drafting proposal documents, reviewing contracts, leading meetings, and managing deadlines. Strong communication skills, attention to detail, and proficiency in Microsoft Office are essential. This role ensures the delivery of client-focused solutions aligned with the organization’s strategic goals.

What would you be doing?

• Manage the full proposal lifecycle, including RFPs, EOIs, SOIs, and prequalifications, ensuring client-focused, submission-ready packages.
• Plan, write, edit, and compile high-quality proposal content, including project profiles, resumes, and templates.
• Coordinate contributors using responsibility matrices, track deadlines, and ensure complete, accurate, and timely submissions.
• Edit and proof all proposal materials for clarity, consistency, accuracy, grammar, and branding alignment.
• Organize and manage proposal documentation, identify scopes of work and subcontracting opportunities, and maintain records in Salesforce CRM.
• Support Business Development and Project Development teams through research, technical writing, Q&A support, and general proposal assistance and Ad Hoc duties as needed.

Perks of the job

• Comprehensive insurance and benefits package
• Health Care Spending Account
• Paid vacation
• Competitive compensation

Qualifications

• Highly organized with the ability to prioritize, pivot, and meet deadlines.
• Strong communication and negotiation skills, adept at working with internal and external stakeholders.
• Detail-oriented and capable of building strong relationships while working independently or in teams.
• Advanced technical writing, editing, and proofreading skills with a strong attention to detail.

Additional Information

As a condition of employment, qualified applicants who accept the role must complete a satisfactory pre-employment Background Check. This may consist of a combination of a Canadian Criminal Record check, an Employment Verification, and an Education and Accreditation Verification.

Candidates shortlisted will be required to complete the Profile TRAITS Survey.

The purpose of the TRAITS Survey tool is to assist FLINT in understanding individuals' behaviours and supporting the best use of their strengths, abilities, and potential.

Our Commitment to Our People

When you join FLINT, we make these promises:

• Your work will matter.The projects you'll help build will serve communities for generations.
• Your growth is our priority.We'll invest in your development and create paths for advancement.
• Your voice will be heard.Your experience and ideas will shape how we tackle challenges.
• Your team will support you.You'll work with people who want to see you succeed.
• Your ambition will be rewarded.As you grow, FLINT grows - and we recognize those who help us build better.

Shape Your Future. Strengthen Your Craft. Leave A Legacy.