Contract Coordinator

Allmar Inc.; Winnipeg; On-site; CAD 45,000 - 75,000; Full time

Job summary

Allmar Inc. is seeking a Contract Coordinator to review contractual agreements, communicate terms to branch staff, and escalate negotiations when needed.

The role will coordinate execution and distribution of builder contracts while ensuring policy alignment and regulatory compliance. Key duties include maintaining contract documentation, aligning payment terms with agreements, and supporting the Contract Specialist with tender reviews, NDAs, and bonds.

Qualifications

• Must understand contract language and identify risks, inconsistencies, and compliance gaps.
• Strong numerical and analytical skills for reviewing figures, terms, and obligations.
• Excellent attention to detail and accuracy in contract documents.
• Organizational skills to manage multiple contracts and document flows.
• Clear verbal and written communication for internal and external stakeholders.
• Ability to work independently and in a team-based environment.

Responsibilities

• Review contractual agreements and amend to align with company policies, insurance, and provincial laws.
• Provide ongoing support and training to branches on policy and documentation requirements.
• Communicate term amendments to branches and escalate negotiations to Contract Specialist.
• Coordinate execution and distribution of contractual agreements with authorized personnel.
• Stay current on provincial lien and prompt payment legislation where applicable.
• Ensure payment terms and credit availability align with contracts in Business Central.
• Assist Contract Specialist with tender reviews, NDAs, and bonds coordination.
• Respond to customer and internal inquiries.

Skills

Contract language comprehension

Mathematical aptitude

Attention to detail

Organizational skills

Communication skills

Teamwork / independent work

Education

Principles of Construction Documentation course

Tools

MS Office

ERP systems

Job description

JOB SUMMARY

The Contract Coordinator will be responsible for the review of contractual agreements. They will also be responsible for communicating with branch staff regarding contract terms and documentation requirements, and escalating contract negotiations to the Contract Specialist. In addition, the Contract Coordinator will coordinate the execution and distribution of the builder contractual agreements.

JOB RESPONSIBILITIES

But not limited to…

Duties

• Review contractual agreements, and amend when required, to ensure agreements align with Company policies, insurance policy coverage and Provincial legislations
• Ongoing support and training to branches and staff on:
  • Contract Approval and Acceptance Policy
  • Documentation requirements
• Communicate any contractual agreement term amendments to branch staff and escalating contract negotiations to Contract Specialist when required
• Coordinate:
  • Internal agreements when required.
  • With Credit Specialist, to ensure approval has been obtained before execution
  • Certificate of Insurances to align with contract requirements
  • The execution of contractual agreements by authorized personnel once approval has been obtained
• Keep up to date on the Provincial Lien and Prompt Payment (where applicable) Legislations in Provinces of operation
• Ensure payment terms in Business Central align with contract
• Ensure sufficient credit available for total contract value
• Support Contract Specialist in coordinating:
  • Review of tender documentation
  • Non-Disclosure Agreements
  • Communicating contractual agreement term amendments with contractors
  • Bid bonds, Consent of Surety, Performance and Labour & Material bonds with insurance broker
• Handle customer and internal inquiries

WORK ENVIRONMENT

• Mainly in an office environment
• Sitting for long periods while working with standard office equipment
• Spend extended hours in front of a computer screen

KNOWLEDGE,SKILLS, AND ABILITIES

• Strong ability to read and understand contractual language to identify risks, inconsistencies, omissions and compliance requirements
• Strong mathematical aptitude
• Strong attention to detail and accuracy
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Ability to work independently as well in a team-based environment

EDUCATION AND EXPERIENCE REQUIRED

• Completion of Principles of Construction Documentation course through Winnipeg Construction Association an asset

• 2 – 3 years’ of relevant experience in contract review an asset
• Experience in the construction industry an asset
• Proficient in MS Office (Excel, Word, Outlook, Teams) and experience with ERP systems

This is a replacement position