Contract Coordinator

Bouygues Construction Group; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

VSL is seeking a Contract Coordinator to provide detailed contract management support to the Operations and Financial team on the project site in Canada. You will negotiate terms, review quotes, monitor bonding, and administer subcontractors while ensuring compliance with the Commercial Plan and project budget.

You should have 5 years of contract administration experience, a construction management degree, and strong Excel and documentation skills.

Qualifications

• Bilingual English and French preferred.
• Advanced knowledge of contractual execution to ensure compliance.
• Commercial, cost control, risk management and contract requirements awareness.
• Individuals must be willing to travel within Canada and elsewhere as needed.
• Experience on construction projects and ability to work within a fixed budget.
• Strong organization, documentation, planning and communication skills.
• Expert numerical competence and spreadsheet aptitude.
• Excellent spreadsheet and word processing skills.
• Certification or specialization in contract law is preferred.
• MRICS, CIQS or currently engaged in being chartered.
• Degree in Construction management, Quantity Surveying or similar.
• 5 years of experience in contract administration.
• 2+ years of major infrastructure experience
• Experience working in a multi-national environment.
• Experience managing packages worth $2 million or more.

Responsibilities

• Negotiate commercial terms with subcontractors.
• Review subcontract quotes and information for procurement.
• Ensure bonding is obtained per the Commercial Plan.
• Administer and monitor subcontractors' performance and compliance.
• Check progress applications and issue payment recommendations.
• Valuate change orders and assist earned value reporting.
• Coordinate with engineering and construction to ensure contract compliance.
• Participate in subcontract claims or disputes per delegated authority.
• Close-out subcontract accounts and address holdbacks.
• Recommend improvements to contract administration.
• Handle contractor requests for progress payments and final payments.
• Ensure documentation and contractual execution compliance.

Skills

Bilingual English/French

Contract execution knowledge

Commercial, cost control, risk mgmt

Organization, documentation, planning

Numerical competence, spreadsheet

Excel

Word processing

Experience in construction projects

Travel willingness (Canada)

Contract law knowledge/certification

MRICS/CIQS or pursuing chartered

Degree in Construction Mgmt/Quantity S

5 years contract administration

2+ years major infrastructure

Multinational project experience

Experience managing packages ≥ $2M

Education

Degree in Construction management, Quantity Surveying or similar

Certification in contract law (preferred)

MRICS or CIQS (or pursuing Chartered)

Tools

Excel

Word processing

Job description

Contract Coordinator Job Alerts Link Job Description

VSL, a Bouygues Construction subsidiary, operates worldwide. Holders of numerous patents, VSL focuses its development on an ambitious R & D policy. VSL has four main areas of activity: the core business, stemming from VSL's patented technical innovations (prestressing, shrouds, reinforced walls, heavy lifting), bridge construction, special and geotechnical foundations, positioning on strategic markets and technical development throughout the project lifecycle. VSL is committed to diversity and is open to all talents.

VSL's business is based on four areas of expertise:

• Structural systems and technologies
• Civil engineering
• Foundations and soil engineering
• Preservation, structural repairs, renovation and optimization of structures.

About Us

We are a global specialist construction company and a recognized expert in post-tensioning and structural technologies. With 70 years of experience, we help build, preserve, and transform some of the world’s most ambitious structures, from bridges and high-rises to tanks and wind towers. As a subsidiary of Bouygues Construction,we operate in 25+ countries, combining creative engineering, proprietary systems, and full-scope execution todeliver durable, high-performance solutions.

The role

We are seeking a Contract Coordinator to provide detailed contract management support to the Operations and Financial team located on the project site.

What you'll do

• Conduct negotiations regarding commercial terms and conditions with subcontractors.
• Review subcontract’s quotes & information actively participating in procurement.
• Assess and ensure appropriate bonding is obtained from all subcontractors in accordance with the Commercial Plan.
• Administer subcontractors and monitor their performance and compliance with commercial terms
• Check progress applications and issue recommendations for payment.
• Valuation of change orders.
• Assist Commercial Manager with earned value reporting
• Interact with engineering and construction departments to ensure compliance with terms, revisions, and amendments of subcontract
• Participate in subcontract claims or dispute settlements according to delegated authority
• Conduct subcontract final account review and process back charges
• Recommend efficiency changes to contract administration
• Claims from subcontractors and claims against the client
• Administer the contractual execution of the contract and ensure compliance
• Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to cost control
• Process contractor request for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed.
• Final close-out of the contract and evaluation of contractor performance
  
• Comply with and implement all Health & Safety project requirements.

What we're looking for

• Bilingual in English and French is preferred
• Advanced knowledge of
  contractual execution of the contract to ensure compliance.
  Surety/Letters of Credit - Performance, Holdback, Labour & Material Bonding
• Commercial, cost control, risk management and contract requirements awareness
• Individuals must be willing to travel within Canada and elsewhere as needed.
• Experience on construction projects and the ability to work within a fixed budget
• Strong organization, documentation, planning and communication skills.
• Expert numerical competence and spreadsheet aptitude.
• Excellent spreadsheet and word processing skills
• Certification or specialization in contract law is preferred.
  
• MRICS, CIQS or currently engaged in being chartered.
  
• Degree in Construction management, Quantity Surveying or similar.
  
• 5 years of experience in contract administration.
  
• 2+ years of major infrastructure experience
  
• Experience working in a multi-national environment.
  
• Experience managing packages worth $2 million or more.

What we offer

We invest in and care about our employees' wellbeing and provide endless learning and growth opportunities. To support our employees’ overall wellbeing, we offer benefits such as health, vision, dental, life insurance, Registered Retirement Savings Plan (RRSP), paid time off, sick leave, all province observed holidays off and flexible work arrangements.

The compensation range for this role is $70,000 - $90,000 CAD annually. The final salary offered for this position will be based on several factors including, but not limited to, relevant education, qualifications, experience, skills etc. We are committed to offering competitive compensation and adhering to all relevant pay transparency legislation.

We are an equal opportunity employer, and welcome people of any age, culture, race, nationality, gender, sexual identity and orientation, religion, or disability. Upon request, VSL Canada will provide reasonable accommodation for applicants with disabilities throughout the recruitment process.

If you're passionate about what you do, eager to grow your career and join a company that values your ideas, we’d love to hear from you!