Contract Billing Administrator - Scarborough , ON

TK Elevator; Toronto; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Company pension

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Vision care

Bonus plans for all positions

Wellness Program

Job summary

TK Elevator in Toronto, Ontario is seeking a Contract Administrator to manage electronic contract tracking, ensure branch compliance, and process bonds and certificates. You will track tenders, update prequalification data, coordinate third-party claims, and support contract audits in a fast-paced environment.

Strong Excel, data entry, and communication skills are essential for timely, accurate reporting. We offer a comprehensive benefits package, competitive base salary, pension, health and

Qualifications

• Minimum 2 years of relevant experience.
• Post-secondary education in contract administrative field is an asset.
• Excellent interpersonal skills with proven ability to establish rapport and maintain relationships.
• Demonstrated ability to adhere to deadlines and achieve goals and objectives.
• Proven ability to work in a fast paced, high-volume environment, coupled with the ability to work collaboratively on a timely basis.
• Strong problem-solving skills.
• Must be proficient in Excel and data entry.
• Ability to multitask, organize, and manage competing priorities.

Responsibilities

• Maintain Electronic Contract Tracking in relation to new, existing, and potential contracts.
• Ensure Canadian branch compliance by collaborating with local coordinators in a timely manner.
• Prepare and process electronic and hard copy bonds and/or insurance certificates as needed.
• May be required to track, research, and communicate new tenders to the appropriate branch.
• Update prequalification information.
• Coordinate third-party claims internally.
• Validate sales incentive plans.
• Assist with contract audit requests.
• Provide detailed contract information to branches as required.
• Complete daily, weekly, monthly, and yearly reports.
• Perform other duties as assigned.

Skills

Excel

Data entry

Multitasking

Communication

Time management

Problem solving

Team collaboration

Education

Post-secondary education in contract administration

Tools

None

Job description

• Maintain Electronic Contract Tracking in relation to new, existing, and potential contracts
• Ensure Canadian branch compliance by collaborating with local coordinators in a timely manner
• Prepare and process electronic and hard copy bonds and/or insurance certificates as needed
• May be required to track, research, and communicate new tenders to the appropriate branch.
• Update prequalification information
• Coordinate third-party claims internally
• Assist with contract audit requests
• Provide detailed contract information to branches as required
• Complete daily, weekly, monthly, and yearly reports
• Perform other duties as assigned

What you will be doing:

• Maintain Electronic Contract Tracking in relation to new, existing, and potential contracts
• Ensure Canadian branch compliance by collaborating with local coordinators in a timely manner
• Prepare and process electronic and hard copy bonds and/or insurance certificates as needed
• May be required to track, research, and communicate new tenders to the appropriate branch.
• Update prequalification information
• Coordinate third-party claims internally
• Validate sales incentive plans
• Assist with contract audit requests
• Provide detailed contract information to branches as required
• Complete daily, weekly, monthly, and yearly reports
• Perform other duties as assigned

What do you bring:

• A minimum of 2 years of relevant experience
• Post-secondary education in the contract administrative field would be considered an asset
• Excellent interpersonal skills with proven ability to establish rapport and maintain relationships
• Demonstrated ability to adhere to deadlines and achieve goals and objectives
• Proven ability to work in a fast paced, high-volume environment, coupled by the ability to work collaboratively on a timely basis
• Strong problem-solving skills
• Must be proficient in Excel and data entry
• Ability to multitask, organize, and manage competing priorities

What we offer:

• Total compensation range $50,000 to $75,000
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Bonus plans for all positions
• Wellness Program

TK Elevator is an equal opportunity employer and committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, age, or any other protected status required by applicable law.

This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidates to fill this open position. If you are interviewed for this position, we will advise you within 45 days of the interview as to whether or not you were successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with legislative requirements.

As part of our recruitment process, TK Elevator may use AI tools to assist in screening candidates and evaluating candidate qualifications. All final hiring decisions are made by either the hiring manager or the recruitment team

What Makes Us Special

At TK Elevator, we offer more than just a job, we offer a place to grow, thrive, and make an impact.

Here’s what you can look forward to:

• Competitive Compensation: Competitive and market-aligned compensation in a technically exciting, stable, and sustainable industry.
• Continuous Development: Structured onboarding, continuous learning, and development programs designed to support your growth.
• Work-life balance: Sustainable ways of working supported by policies and working models aligned with local practices and business needs.
• A culture that moves people: Open communication, mutual respect, and an inclusive environment where everyone feels valued and empowered.
• Empowered Work Environment: Flat hierarchies, approachable leadership, and the freedom to innovate and make an impact from day one.

Diversity & Inclusion Statement:

At TKE, diversity drives innovation. We encourage applicants of all backgrounds, identities, and experiences to join us.

TKE – Move Beyond

TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement.With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people.

Who We Are

TKE – Move Beyond.