Contract Administrator/Manager

NES Fircroft; Pickering; On-site; CAD 70,000 - 100,000; Full time

Job summary

NES Fircroft is seeking a Contract Administrator/Manager to oversee a major nuclear infrastructure programme spanning EPC activities, procurement, installation, commissioning, and project execution across multiple units.

The role emphasizes contract administration, change management, and rigorous documentation to support long-term operation of the station, with potential extension of the contract length.

Responsibilities

• Monitor contract deliverables, obligations, notices, and key commercial milestones.
• Track compliance with EPC Agreement requirements, schedules, reporting obligations, and submittal commitments.
• Support administration of subcontract agreements, purchase orders, service agreements, and amendments.
• Draft and coordinate commercial letters, notices, memoranda, and formal communications.
• Maintain records of all contract-related correspondence with OPG, Aecon, consultants, and suppliers.
• Coordinate contract amendments, change requests, Project Change Directives (PCDs), and commercial approvals.
• Maintain change logs and track status from identification through approval and implementation.
• Prepare and administer claims, notices, and dispute documentation.
• Maintain claims and dispute tracking registers.
• Monitor potential commercial risks and escalation items.
• Prepare periodic commercial and contract status reports.
• Maintain action item logs, commercial dashboards, and contract KPI reports.
• Support reconciliation activities and commercial close-out processes.
• Manage commercial document repositories and contract filing systems.
• Ensure traceability of revisions, amendments, approvals, and executed agreements.

Job description

Contract Length: 1+ (high possibility of extension/longer contract length)

Project Introduction

• Our client is seeking a Contract Administrator/Manager to work on a major nuclear infrastructure programme that will refurbish and modernize turbine-generator systems across multiple generating units. The project encompasses engineering, procurement, installation, commissioning, and project execution activities critical to supporting the long-term operation of the station.

Roles and Responsibilities

Contract Administration

• Monitor contract deliverables, obligations, notices, and key commercial milestones.
• Track compliance with EPC Agreement requirements, schedules, reporting obligations, and submittal commitments.
• Support administration of subcontract agreements, purchase orders, service agreements, and amendments.
• Draft and coordinate commercial letters, notices, memoranda, and formal communications.
• Maintain records of all contract-related correspondence with OPG, Aecon, consultants, and suppliers.
• Coordinate contract amendments, change requests, Project Change Directives (PCDs), and commercial approvals.
• Maintain change logs and track status from identification through approval and implementation.
• Prepare and administer claims, notices, and dispute documentation.
• Maintain claims and dispute tracking registers.
• Monitor potential commercial risks and escalation items.

Reporting & Documentation

• Prepare periodic commercial and contract status reports.
• Maintain action item logs, commercial dashboards, and contract KPI reports.
• Support reconciliation activities and commercial close-out processes.
• Manage commercial document repositories and contract filing systems.
• Ensure traceability of revisions, amendments, approvals, and executed agreements.