Contract Administrator

D. Crupi & Sons Limited; Toronto; On-site; CAD 100,000 - 120,000; Full time

Job summary

A leading company in the construction sector is seeking a Contract Administrator to work closely with the Estimating and Construction departments. This entry-level role involves reviewing tenders, managing contracts, and processing invoicing paperwork to ensure compliance and efficiency. Ideal candidates will have experience in the construction industry and exceptional organisational skills. You will play a crucial role in assisting the Estimating team and maintaining communication with subcontractors, contributing to the company's operational success.

Qualifications

• At least 2 years of related experience in the construction industry.
• Knowledge of construction contract law is an asset.
• Exceptional organizational skills, ability to multi-task.

Responsibilities

• Review and prepare contracts for execution.
• Manage subcontractors and associated documentation.
• Process Accounts Payable and Receivable invoices.

Skills

Organizational Skills

Multi-tasking

Microsoft Excel

Education

2 years of related experience

Knowledge of construction contract law

Experience using Bid2Win

Job description

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Working closely with the Estimating and Construction departments, this position is responsible for reviewing tenders, preparing supporting documentation for bids, and invoicing.

Responsibilities:

• Review and prepare contracts for execution.
• Execute contracts (i.e. request bonds, execute bonds for successful bids, obtain required signatures).
• Create/obtain all start-up documents for contracts issued to the Crupi Group (i.e. Form 1000, Certificate of Insurance, Notice of Projects, etc).
• Issue required paperwork for payments received by the company (Statutory Declarations, Full & Final release, letter of last supply, Form 6, etc.)
• Subcontractor management (i.e. prepare subcontractor contracts, maintain communication with subcontractors, obtain required documentation, ensure files are accurate and kept up-to-date).
• Collecting and managing paperwork from Subcontractors (Statutory Declaration, WSIB, Certificate of Insurance).
• Post and process Accounts Payable and Accounts Receivable invoices for contracts and subcontractors, including holdbacks.
• Order Paid Duty and program PVMS boards when required.
• Provide allocation for payment to accounts receivable department.
• Assemble start-up project packages for site trailers & for supervisors with all required documentation related to their specific projects.
• Assist with prequalifications.
• Assist the Estimating team with miscellaneous administrative tasks.
• Acts as a back-up to reception during lunch hour.

Qualifications:

• At least 2 years of related experience.
• Must have experience in the construction industry.
• Knowledge of construction contract law is an asset.
• Proficient with Microsoft Excel.
• Exceptional organizational skills.
• Ability to multi-task with multiple deadlines.
• Experience using Bid2Win is an asset.

While we appreciate all applications we receive, only candidates under consideration will be contacted.

Accommodations are available upon request for candidates taking part in all stages of the selection process.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Construction

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