Contract Administrator

FCC Construcción; Toronto; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Health and dental benefits

Retirement savings program

Professional development opportunities

Job summary

FCC Canada, part of FCC Construcción, is seeking a Contract Administrator to support the Pape Tunnel and Underground Stations Project in Toronto. You will manage contract records, correspondence, and change management while coordinating with clients and subcontractors.

Ideal candidates hold a engineering degree, 2–4 years in contract administration, and strong English communication. Proficiency with Microsoft Office, cost-reimbursable subcontracts, and knowledge of contract models is preferred.

Qualifications

• Bachelor's degree in engineering or related field.
• 2–4 years of experience in contract administration or related field.
• Working toward full license and CIP designation preferred.
• Strong experience with cost-reimbursable subcontracts in a project environment.

Responsibilities

• Administer assigned prime contract; review progress and provide information on financial or technical difficulties.
• Ensure timely contractual correspondence and compliance with prime requirements.
• Draft, review, and issue formal contractual correspondence with notices, instructions, and responses.
• Maintain the correspondence log for traceability and compliance.
• Enforce transparency for rates and change requests; manage change validation records.
• Prepare summary reports on change management, variation rates, and delay issues.
• Prepare meeting minutes, payment coordination records, and schedule monitoring reports.
• Track deliverables and documentation for agreement closeout.
• Coordinate with engineering consultants to align commercial deliverables with project needs.
• Administer claims and perform tasks as directed by the Contract Manager.
• Monitor and manage securities and insurances; ensure renewal as required.

Skills

Contract administration

Civil construction

English communication

Documentation control

Education

Bachelor's degree in engineering

Tools

Microsoft Office

ERP systems

Job description

FCC Canada, part of FCC Construcción, brings more than 125 years of global infrastructure expertise and the strength of over 70,000 employees worldwide. For more than 25 years, we have delivered some of Canada's most complex and transformative transportation, transit, tunnel, and civil infrastructure projects.

FCC Canada, part of FCC Construcción, brings more than 125 years of global infrastructure expertise and the strength of over 70,000 employees worldwide. For more than 25 years, we have delivered some of Canada's most complex and transformative transportation, transit, tunnel, and civil infrastructure projects.

Why Join FCC Canada?

Shape the Future With Us

At FCC Canada, you're more than an employee; you're a valued member of a team building infrastructure that connects communities and creates a lasting impact. We foster a collaborative environment where innovation is encouraged, contributions are recognized, and professional growth is supported through mentorship, meaningful work experiences, and career development opportunities.

Comprehensive Rewards and Support

We offer a competitive total rewards package designed to support your health, well-being, and long-term success. Our employees benefit from comprehensive health and wellness coverage, retirement savings programs, professional development opportunities, travel support, expense allowances, and additional benefits that help them thrive both personally and professionally.

Whether you are launching your career or seeking your next professional challenge, FCC Canada offers the opportunity to contribute to landmark projects, collaborate with industry leaders, and build a rewarding future with a company that invests in its people.

About The Project

The Pape Tunnel and Underground Stations Project is a significant component of the Ontario Line, one of Canada's largest and most transformative transit infrastructure investments. This landmark project includes the delivery of approximately three kilometres of twin tunnels beneath Pape Avenue, two new underground stations, integration with the existing Line 2 Pape Station, and supporting tunnel and rail infrastructure. Delivered through a Progressive Design-Build model, the project brings together multidisciplinary teams to develop innovative solutions and help shape the future of transit in Toronto, improving connectivity and supporting the region's long-term growth for generations to come.

Position Overview

tracking key deliverables such as bonds, insurance certificates, and guarantees, and maintaining comprehensive contract records and issue logs. The Contract Administrator will also support the resolution of contractual and commercial matters while fostering strong, professional relationships with clients, subcontractors, and other project stakeholders.

The Contract Administrator will report to: Contract Manager

• Administer assigned prime contact, maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Ensure timely and accurate contractual correspondence and maintain compliance with the prime requirements.
• Draft, review, and issue formal contractual correspondence, including notices, instructions, responses to contractor submissions, and position letters, ensuring alignment with contractual requirements and timelines.
• Administer and update the correspondence log, recording all formal communications, notices, and responses to ensure traceability and contractual compliance.
• Enforce transparency principles for all rates and change requests.
• Implement record-keeping systems for validating potential changes and maintain issue logs.
• Prepare summary reports on change management, variation rates, and delay issues.
• Prepare meeting minutes, payment coordination records, and schedule monitoring reports.
• Track deliverables and ensure accurate documentation for agreement closeout.
• Coordinate with engineering consultants to ensure commercial deliverables align with project needs.
• Administer claims and perform additional tasks as directed by the Contract Manager.
• Monitor and manage contractual securities and insurances, including performance bonds, guarantees, and policies, ensuring they remain valid, compliant, and renewed as required.

Education And Qualifications

• Bachelor's degree in engineering, Quantity Surveying, (Engineering degree preferred)
• 2–4 years of experience in contract administration or a related field like quantity surveying, legal or education in an insurance related field.
• Working towards full license and CIP designation preferred.
• Strong experience with cost-reimbursable subcontracts in a project environment (recommended).
• Familiarity with time-and-material, cost-reimbursable, and Collaborative Contract models(recommended).

Job Requirements

• Proven experience across civil, architectural, electrical, and mechanical construction scopes (highly advantageous).
• Strong background in contract administration and coordination.
• In-depth understanding of construction law and contract change management.
• Solid business acumen with a strategic mindset.
• Excellent communication and negotiation abilities.
• High organizational skills.
• Exceptional command of English, both verbal and written (required).
• High level of integrity and commitment to ethical business practices; trusted with sensitive information.
• Ability to work under pressure, prioritize tasks, and manage multiple responsibilities effectively.
• Collaborative team player with outstanding interpersonal skills.
• Proficient in Microsoft Office applications.
• Meticulous attention to detail and accuracy.

Compensation And Benefits

FCC Canada offers a competitive compensation and benefits package, including:

• Comprehensive health and dental benefits
• Retirement savings program
• Professional development opportunities
• Employee assistance program
• Wellness initiatives and additional employee perks

Accessibility & Equal Opportunity Employer

FCC Canada is committed to fostering a diverse, inclusive, and accessible workplace. We provide reasonable accommodations throughout the recruitment and selection process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and Ontario's Human Rights Code. Applicants requiring accommodation may contact us at [e-mail]. We welcome feedback on our accommodation processes and remain committed to creating an equitable experience for all candidates.

Additional Information

We thank all applicants for their interest; however, only those selected for an interview will be contacted. FCC Canada does not accept unsolicited resumes from recruitment agencies.