Project Coordinator - Security Systems

Convergint; Calgary; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Company Holidays and Paid Time Off

Medical and dental benefits

RRSP employer contribution

Safety-focused work environment

Tuition reimbursement

Competitive salary and compensation

Job summary

Convergint in Calgary, AB is seeking a Project Coordinator - Building Automation Systems to lead and coordinate installations, start-ups and field activities on assigned projects. You will manage schedules, budgets and safety compliance while serving as the primary point of contact for clients, contractors and internal teams.

The role requires strong installation experience, leadership and the ability to translate customer needs into actionable plans; prior Building Automation or Security

Qualifications

• Technical school diploma or related field experience.
• Minimum of five years of previous, construction based, field service/installation or project coordination experience preferred.
• Previous experience in the Building Automation and/or Security industry is preferred for this role.
• Minimum of three years of project supervisory experience preferred.

Responsibilities

• Coordinate and supervise projects from award through completion, including overall site supervision for successful and timely completion within budget.
• Translate customer needs/requirements and review input on estimated costs prior to bid; supervise installation labor and subcontractors; review project schedules and subcontract changes.
• Proactively communicate project requirements to project team and supervisor as required.
• Identify potential project risks and develop strategies to minimize impact on costs and deadlines.
• Communicate project schedules and change proposals with the customer to improve satisfaction.
• Coordinate procurement of installation materials, supplies, services and controls for timely and cost-effective completion within budget.
• Provide onsite installation assistance and startup support, including turnover processes.
• Provide diagnostic and troubleshooting support to customers, sales team and service department as needed.
• Coordinate receiving and dispatch of goods with transporters; manage discrepancies with Purchasing.
• Inventory management and quarterly counts; maintain accurate inventory records.
• Ensure proper handling and storage of goods and compliance with safety policies.
• Keep warehouse clean and organized; track tool inventory.
• Provide administrative support including fleet, expenses, procurement and office supplies.
• Draw purchase orders and route packing slips to Purchasing promptly.
• Present a professional image and promote Convergint services.
• Act as customer’s best service provider and coordinate supervision and mentoring as needed.
• Ensure work complies with regulations and company safety policies.
• Perform other duties as required.

Skills

Installation experience

Team leadership

Mentoring

Analytical skills

Communication

Excel

MS Outlook

Word

IT networking

Education

Technical diploma

Job description

Convergint is currently recruiting for a Project Coordinator - Building Automation Systems to join our growing team in our Calgary, AB location. As the Project Coordinator, you will be responsible for providing leadership, worksite planning, scheduling, organizing and directing, field installation, and start-up of assigned projects. Position requires that work is executed in a safe manner as per company policies and applicable provincial and federal legislation.

The Project Coordinator ensures projects are effectively executed within budgeted cost and time schedules as well as monitors the productivity of crews at the worksite who install/assemble components of products and systems. As a key participant in the relationship with contractors, company and client, the Projects Coordinator plays an important role as a coordinating manager and customer point of contact.

The Project Coordinator is expected to provide on-site installation assistance. Approximately 75% of time is spent coordinating projects and the remainder providing job site specific field & office work.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Coordinates and supervises projects from award through completion of project,including:overall site supervision of project(s) for successful and timely completion within budget as required by the contract. Handles multiple projects simultaneously.


• Translates a wide variety of customer needs / requirements; reviews and provides input on estimated costs prior to bid; supervision of installation labor and subcontractors; reviews and complies with project schedules, subcontracts, change proposals.


• Proactively communicates project requirements to project team and supervisor as and when required.


• Identifies potential project risks and develops/implements strategies to minimize impact and control deviations from estimated costs and project deadlines.


• Proactively communicates project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction.


• Coordinates the procurement of installation materials, supplies, services and controls necessary for timely and cost-effective completion of project within budget.


• Provides onsite assistance with the commercial and/or industrial installation and start up, check out and turnover processes.


• Provides diagnostic and troubleshooting support to existing customers, sales team and service department as necessary for possible problems including electrical and installation problems.


• First point of contact to coordinate receiving and dispatch of goods with transporters and suppliers in timely manner.


• Authenticate the goods received and record and manage shipments that have any discrepancies in the order. Work with the Purchasing team to address any issues.


• Inventory management: Keep and maintain accurate records of all the inventory and stock in the warehouse. This includes facilitating quarterly counts, timely and accurate updates of the inventory listing and adherence to the materials transfer process.


• Ensure the proper handling and storage of goods and supplies.


• Follow all Company health and safety policies and procedures. Adhere to legal documentation norms pertaining to warehousing.


• Ensure the warehouse is clean and organized.


• Track and manage the tool inventory matrix for the location.


• Provide administrative support as required including, but not limited to fleet administration, vacation schedule, uniform inventory and distribution, assist technicians with expenses, orderstationeryand office supplies, pick up mail, mail out fire verification reports, organize recycling


• Draw purchase orders when required and scan packing slips to the purchasing team for processing in a timely manner.


• Presents a professional image of Convergint at all timesin appearance and behaviour and seeks opportunities to promote the services offered by the company.


• Acts as “our customer’s best service provider” at all timesthereby ensuring Convergint is the customer’s first choice for service.


• Performs supervisory responsibilities including but not limitedto: mentoring, coaching and developing colleagues, interviewing, hiring, planning, assigning and directing work, and performance management. Oversees subcontractor work.


• Executes all work in accordance with Provincial, local regulations, general best practices as well as company health and safety policies and procedures.


• Perform other duties and responsibilities as requested or required.

What You’ll Need

• Strong installation experience in a technical environment


• Strong coaching, mentoring, and staff development skills. Actively seeks ways in which to act as a role model, guide, develop and mentor others within the organization.


• Strong team leadership, team building and facilitation skills.


• Demonstrates initiative – regularly engages in proactive behaviour and looks for opportunities.


• Strongly adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using strong written and verbal communication skills.


• Excellent analytical skills necessary to resolve problems and look for solutions.


• Good financial analytical skills including cost control.


• Good ability to facilitate a collaborative working environment for customers and team members.


• Exceptional Excel skills required, in addition toMSOutlook and Word


• Basic knowledge and understanding of IT networking principal.

Requirements

• Technical school diploma or related field experience required.


• Minimum of five years of previous, construction based, field service/installation or project coordination experience preferred.


• Previous experience in theBuildingAutomationand/or Securityindustry ispreferredfor this role.


• Minimum of three years of project supervisory experiencepreferred.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off


• Immediate comprehensive benefit plan (medical, dental, etc.)


• Employer contribution to RRSP


• Work environment committed to safety.


• Colleague Assistance Program


• Tuition reimbursement


• Competitive salary and compensation plan


• Corporate Social Responsibility Day


• And much more...

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

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