Contract Administrator

EXP Services Inc.; Brampton; On-site; CAD 80,000 - 120,000; Full time

Job summary

EXP Services Inc. is hiring a Contract Administrator to join our Transportation team in Canada. The role is based in our Ottawa, Brampton, Markham, Hamilton or London Ontario offices and involves managing MTO and municipal contracts from project initiation through closeout.

You will monitor budgets, read civil drawings, review submittals, and coordinate RFIs while negotiating change orders and claims. A valid driver’s license is preferred for site travel.

Qualifications

• At least 4+ years’ experience with a focus on the construction phase of MTO or municipal projects.
• Demonstrated experience as a Contract Administrator on at least two projects.
• Must have completed the MTO TLT-131 Advanced Issues Resolution course after October 2019.
• Familiarity with MTO’s CMS system.

Responsibilities

• Monitor contracts to ensure quality control and contractual obligations are met.
• Read drawings for MTO/municipal Civil construction projects.
• Prepare internal and status reports for assigned projects.
• Review contractor submissions for compliance with contractual obligations.
• Negotiate change orders and construction claims.
• Coordinate review of shop drawings, RFIs & Information Requests.
• Site inspection and daily reporting of contractor work in compliance with OPSS/OPSD and OHSA.
• Provide updates to Project Manager.

Skills

Contract administration

Project coordination

Negotiation

Reading drawings

Budget monitoring

Analytical skills

Education

P.Eng. or OACETT CET with RCCA designation

Tools

AutoCAD Civil 3D

MTO CMS system

Job description

Contract Administrator

Ottawa, Brampton, Markham, Hamilton or London, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Contract Administrator!

Your work environment at EXP

In this role, you will be a part of the Contract Administration team of the Transportation sector, based in our Ottawa, Brampton, Markham, Hamilton or London Ontario office(s) and have the opportunity to work on the MTO and municipal projects.

What a day at EXP has in store for you

• Monitor construction contracts to ensure quality control and assurance are maintained and works are performed to contractual obligations between EXP and the Client.
• Proven ability to read drawings for MTO or municipal Civil construction projects.
• Prepare various internal reports, correspondences, and other status reports for assigned projects.
• Monitoring project budget, expenses, payment terms, and other financial obligations
• Review Contractor’s submittals (critical path schedules, change proposals, etc.) for compliance with contractual obligations and advise Client and Contractor accordingly.
• Negotiate change orders and construction claims.
• Coordinate review of shop drawings, RFIs & Information Requests (IRs).
• Review environmental and traffic control plans installed and advise of any discrepancies.
• Ensure compliance with design standards, Ontario Provincial Standard Specifications/Standard Drawings (OPSS/OPSD’s), and methods and materials associated with the work.
• Site inspection as needed and daily reporting of Contractor’s work in compliance with OPSS /OPSD and other standards as well as OHSA and other related laws.
• Provide updates and reports to Project Manager.

What your experience looks like

• At least 4+ years’ experience with a focus on the construction phase of MTO or municipal projects.
• Demonstrated experience as a Contract Administrator on at least two (2) previous projects.
• P.Eng. or OACETT C.Tech. or CET with rcca designation is required.
• Must have completed the MTO TLT-131 Advanced Issues Resolution course after October 2019.
• Familiarity with MTO’s CMS system.
• Preparing various internal/external reports and other status reports to client.
• Review of contractor submissions (critical path schedules, field changes, monthly payment certificates etc.) for compliance with contractual obligations.
• Respond to public complaints as requested by the Owner.
• Ability to work independently and in a team environment.
• Proven analytical and negotiation skills.
• Previous experience using AutoCAD Civil 3D would be considered an asset.
• Possess a valid driver’s license and reliable vehicle for travel to construction site.
• Able to work overtime on weekends and nights as required.
• The successful candidate will be a detail-oriented self-starter with enthusiasm, flexibility, and motivation.

This job posting is for an existing position vacancy within our organization.

The salary range for this role is between $80K to $120K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].