Construction Project Coordinator

WalterFedy; Kitchener; On-site; CAD 42,000 - 58,000; Full time

Job summary

AEC Developments is seeking an entry-level Project Coordinator in Southwestern Ontario to support project management activities under close supervision. You will assist with coordination, scheduling, and routine project documentation, helping to maintain accurate records and timely client communications.

Under the guidance of Project Managers, you will develop foundational knowledge of project management principles, participate in meetings, and contribute to project reports while gaining field

Qualifications

• Diploma or bachelor’s degree in ACET, APM, Construction Engineering Technology, Construction Management, or related field.
• Basic understanding of project management principles and methodologies.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Project Managers in coordinating projects, ensuring timelines are met.
• Process project documentation such as RFIs, shop drawings and submittals, and support change management activities.
• Prepare project reports, including internal performance and resource management reports, and draft client correspondence.
• Take meeting minutes, set up meetings, and draft agendas for project team approval.
• Maintain organized project documentation and files.
• Support Project Directors/Managers with project start-up, coordination, scheduling, and close-out.
• Facilitate tender evaluations and relay field problems to the project team for resolution.
• Help author and finalize contracts and obtain closeout documentation.
• Facilitate subcontractor safety documentation review and assist with safety compliance.
• Assist project management or estimating team with proposals and tendering when applicable.
• Monitor subcontractor safety on site and proactively identify hazards.
• Support Contract Coordinators with tasks and assist Site Superintendents on projects as required.
• Perform other administrative and project coordination duties as needed.

Skills

PM fundamentals

MS Office

Communication

Organizational skills

Problem solving

Education

Diploma or Bachelor's in ACET/Construction Eng Tech/Construction Management

Tools

Bluebeam

Viewpoint

SiteDocs

Procore

Job description

Role At a Glance

As a Project Coordinator, you will play a vital role in supporting project management activities. This entry-level position offers an excellent opportunity to develop and apply foundational knowledge and skills in project management principles and best practices. Under the close supervision of a Project Manager, you will primarily focus on routine project coordination tasks, assisting with project reports, and providing essential support in project communication and scheduling.

What You Will Do

• Assist Project Managers in coordinating projects, ensuring timelines are met.
• Process project documentation such as RFIs, shop drawings and submittals, and support the change management activities.
• Prepare project reports, including internal performance and resource management reports, and draft client correspondence.
• Take meeting minutes, set up meetings, and draft agendas for project team approval.
• Maintain organized project documentation and files.
• Support Project Directors/Managers with project start-up, coordination, scheduling, and close-out.
• Facilitate tender evaluations and relay field problems to the project team for resolution.
• Help author and finalize contracts and obtain closeout documentation.
• Facilitate subcontractor safety documentation review and assist with safety compliance.
• Assist project management or estimating team with proposals and tendering when applicable.
• Monitor subcontractor safety on site and proactively identify hazards.
• Support Contract Coordinators with tasks and assist Site Superintendents on projects as required.
• Perform other administrative and project coordination duties as needed.

What You Bring to the Table

• Diploma or bachelor's degree in ACET, APFM, Construction Engineering Technology, Construction Management, or related field.
• Basic understanding of project management principles and methodologies.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Ability to solve problems as they arise; investigate and understand complex issues and report to corresponding team members for timely responses.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Project.
• Working knowledge of Bluebeam, Viewpoint, SiteDocs and/or Procore is advantageous.
• Ability to work both independently and collaboratively, both in office and in field settings.
• Detail-oriented with a focus on accuracy and quality of work.
• Eagerness to learn and develop new skills in project coordination and management.

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services.

At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact [e-mail] or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.