Construction Admin & Contracts Clerk (12-Month)

Fonction publique de l'Ontario; North Bay; On-site; CAD 37,000 - 43,000; Full time

Job summary

The Ontario Public Service in North Bay is seeking an organized Administrative Assistant for a 12-month temporary contract within the Construction Management Office. You will process invoices, verify payments, monitor funds and manage office assets in a collaborative provincial program.

You will support Maintenance Coordinators and Superintendents, arrange meetings, purchase supplies, and maintain filing systems, both manually and digitally, using strong attention to detail and financial

Qualifications

• You have: knowledge of administrative, financial processes and procedures as well as financial systems to reconcile expenditures, and process payments
• Ability to obtain knowledge and understanding of contract administration procedures for payment verification.
• Mathematical skills to verify budgets and invoices for accuracy
• Experience to arrange meetings, purchase supplies, organize and maintain manual and electronic filing systems

Responsibilities

• receive and reconcile invoices for various construction and maintenance programs, verifies charges and supporting documents
• provide information to field staff on payment and contract administration policies and procedures
• monitor expenditures to ensure sufficient funds are available
• maintain Operations office inventories of assets including Fleet, cellphones, cameras and specialized construction equipment
• provide support to Maintenance Coordinators and Superintendents to ensure the maintenance inventory management procedures are followed
• provide administrative support in day-to-day activities such as arranging meetings, purchasing supplies, organize and maintain manual and electronic filing systems

Skills

Administrative skills

Financial processes

Contract administration

Budget verification

Meetings coordination

Filing systems

Interpersonal skills

Communication skills

Organizational skills

Analytical skills

Problem solving

Computer skills

Job description

The Ontario Public Service in North Bay is seeking an organized Administrative Assistant for a 12-month temporary contract within the Construction Management Office. You will process invoices, verify payments, monitor funds and manage office assets in a collaborative provincial program.

You will support Maintenance Coordinators and Superintendents, arrange meetings, purchase supplies, and maintain filing systems, both manually and digitally, using strong attention to detail and financial