Compounding Manager

Kolmar Group.; Barrie; On-site; CAD 70,000 - 95,000; Full time

Job summary

Kolmar Canada Inc. is seeking a Senior Compounding Supervisor to manage daily and long-term objectives of the Compounding production areas. You will provide direction for manufacturing projects and ensure operations follow GMPs, SOPs and Safety guidelines.

You will develop team leaders, instrument metrics, drive continuous improvement, and mentor staff through training, performance evaluations, and corrective actions while maintaining regulatory compliance and quality systems.

Qualifications

• Bachelor’s degree in Chemical/Material Science is essential.
• Minimum 3 years of relevant experience as a senior compounder, team leader or supervisor in cosmetics/chemical manufacturing.
• Lean Manufacturing, Six Sigma, or other continuous improvement methods desirable.
• Familiarity with compounding processes in cosmetics industry.

Responsibilities

• Oversee, coordinate, and synchronize compounding dept activities including mixing/processing, pre-weighing, and inventory control.
• Ensure GMP standards and regulatory requirements are met; maintain documentation integrity and deviation reporting.
• Lead recruitment, training, performance evaluations, and corrective actions for staff.
• Champion safety and efficiency; drive process improvements to enhance productivity and quality.
• Conduct GMP/SOP/safety training and cross-training; support HR in staffing needs.

Skills

Leadership

Communication

Analytical thinking

Training

Safety compliance

Education

Bachelor’s degree in Chemical/Material Science

Tools

ERP/MRP system

MS Excel

Microsoft Word

Microsoft Access

Job description

This role will manage the daily and long term objectives of the Compounding production areas. Provide direction/guidance for manufacturing projects. Assure operations follow all Safety, GMPs, and SOPs etc. guidelines. Assist and develop team leaders and leads in the management of department personnel and floor operations. Assure all non-conformance investigations are thorough and accurately assess the situation as well as provide sound corrective actions. Manage and track critical department metrics including spending, batch manufacturing performance, safety, and manufacturing quality metrics. Be a leader to assure team performance shows continuous improvement.

DUTIES/RESPONSIBILITIES:

• Oversee, orchestrate, and successfully coordinate and synchronize the combined activities of the Compounding department involved in mixing/compounding, processing, pre-weighing and inventory control on a daily basis and ensure optimal use of personnel, materials, equipment, and time.
• Ensure all compounding activities comply with GMP standards, company policies, and regulatory requirements. Maintain the integrity of the quality system, overseeing documentation, corrective actions, and deviation reporting.
• Lead recruitment, training, performance evaluations, and the implementation of corrective actions, fostering a culture of excellence and continuous improvement.
• Champion a culture of safety and efficiency, implementing guidelines and continuously seeking process improvements to enhance productivity and product quality.
• Conduct regularly scheduled employee training encompassing GMP, SOP, SAFETY and cross training to expand employee capabilities.
• Performs other related duties as assigned

Operational Support:

• Plan and execute daily pre-weigh/batching schedule efficiently and effectively in accordance with the planning department’s schedule and bulk rework as per R&D/account initiative.
• Monitor manpower allocations and usage per shift as per the number of work orders.
• Oversee the inventory control of raw materials, bases, and color bases at the Compounding storage location and ensure the accuracy of the system vs. physical count.

Compliance:

• Ensure all compounding personnel perform each task in accordance with GMP, regulatory requirements, and the quality system.
• Maintain documentation integrity on batching documents as executed by the compounding personnel.
• Sustain and improve the 5S programs that are suitable for Compounding operations. Maintain the 5S/housekeeping by the end of each shift, including pre-weigh skids and raw materials.
• As coordinated, collaborated, and monitored by the Technical Manufacturing Manager, ensure compounding personnel adhere to the compounding procedures and protocol of OTC batches.
• Provide resources for the line trial with R&D Chemist or with customers on-site as coordinated/supervised by the Technical Manufacturing Manager.
• Prepare the compounding area for GMP inspection audits by Health Canada/FDA and major customers with assistance and guidance from the Technical Manufacturing Manager.

Workplace Safety:

• Reinforce safety protocols and procedures to all compounding personnel.
• Actively participate in regular workplace inspections as assigned by the Health and Safety department.
• Monitor and observe any environmental and equipment conditions that may pose major safety risks to personnel and company property. Report observations directly to the Manufacturing Director.
• Report any daily operational issues to the maintenance department regarding equipment breakdowns.

Training and Coaching:

• Conduct training on GMP/Safety protocols to new personnel as part of the onboarding protocol.
• Perform training sessions on new GMP/SOP/workplace safety/equipment safety procedures as well as 5S/housekeeping to all compounding personnel.
• Coach compounding personnel in the proper execution of batching procedures whenever necessary.
• With HR assistance, hire suitable candidates to fill vacant positions or additional manpower requirements.
• Develop a training plan for personnel so they can be flexible to work in different sections and evaluate performance for promotion and appraisal.
• Discipline personnel progressively when habitual acts or behavior are being observed.

QUALIFICATIONS REQUIRMENTS:

Education/Experience:

• Bachelor’s degree in Chemical/Material Science, or a closely related field, is essential
• Minimum of 3 years relevant experience as a senior compounder, team leader or supervisor in a skin care, cosmetics or chemical manufacturing setting.
• Strong mechanical aptitude
• Equipment and process knowledge
• Good organizational skills
• Good knowledge of ERP/MRP system
• Computer literate in MS word, Excel, Access, PowerPoint & E-mail
• Experience with Lean Manufacturing, Six Sigma, or other continuous improvement methodologies is highly desirable.
• Familiarity with compounding processes specific to the cosmetics industry.

Skills/Knowledge/Licenses:

• Excellent problem solving and communication skills
• Coaching, People Management, Team Lead/Manager,
• Time Management
• Computer Skills, Microsoft Access Database, Microsoft Excel, Microsoft PowerPoint, Microsoft Word,
• ERP (Enterprise Resource Planning), Food and Beverage Industry, GMP (Good Manufacturing Practices),
• Inventory Management, Manufacturing Operations, Metrics
• Performance Analysis, Performance Management, Process Improvement, Production Schedule, Productivity Management, Quality Metrics
• Safety Compliance, Safety Process, Safety/Work Safety, Staff Motivation, Standard Operating Procedures (SOP)

This job specification should not be interpreted as the exclusive requirements and standards of the position. It is expected that all instructions will be followed, and any other duties requested will be performed as required. Please be aware that this work area may become wet and slippery from time to time. Exercise caution when working in this department and be mindful of potential slip hazards.

HK Kolmar Canada Inc. is committed to providing an accessible recruitment process. Accommodations are available upon request throughout the recruitment and selection process. Please contact Human Resources to request an accommodation.