Compliance Coordinator

Mitsubishi HC Capital Canada; Burlington; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work environment

Vacation and flexible leave

Personal spending account

Competitive compensation with bonus

Group retirement plan with employer"s

Complete group insurance

Growth opportunities

Employee and family assistance program

Job summary

Mitsubishi HC Capital Canada is seeking an experienced Administrative Coordinator to support Compliance operations. This permanent full-time role is hybrid, based in Burlington, ON, and involves coordinating meetings, translations, and data management to ensure regulatory alignment.

You will handle calendar management, reporting, and collaboration with cross-functional teams while maintaining strict confidentiality and high-quality communications.

Qualifications

• Experience in an administrative or sales-related role.
• General education in administration, accounting, or office management (VSD, ACS, or DCS).

Responsibilities

• Schedule meetings, prepare agendas and take accurate minutes for compliance.
• Maintain compliance calendar and activity records, update related to theCompliance.
• Prepare communications and spreadsheets for analysis and reporting.
• Maintain strict confidentiality of all company information.
• Coordinate translations and proofreading of compliance documents.
• Support AML, privacy, and policy initiatives; assist with reporting.

Skills

Time management

Multitasking

Attention to detail

Communication skills

Team collaboration

Discretion

Advanced computer skills

French proficiency

Education

Administrative/Office management education

Tools

SharePoint

Microsoft Office

Job description

Mitsubishi HC Capital Canada and its parent company, Mitsubishi HC Capital America, form the largest non-captive, nonbank commercial finance company in North America constantly growing and transforming to contribute to a prosperous and sustainable future, creating social value through optimizing the potential of assets.

Joining Mitsubishi HC Capital Canada means becoming an integral part of an experienced team offering flexible commercial financing solutions adapted to the needs of Canadian businesses.

We stand out thanks to a collaborative culture focused on the well-being of our employees, accountability and career development, open-mindedness, inclusiveness as well as positive leadership in our daily activities!

About

Reporting to the North America Senior Compliance Advisor, the Coordinator provides administrative and operational support to Compliance, including scheduling, documentation, reporting, audit readiness, and maintaining systems such as SharePoint and the policy library. This role ensures effective communication and regulatory alignment by coordinating translations, managing compliance data, and supporting AML, privacy, and policy initiatives.

Administration

Responsibilities:

• Schedule meetings, prepare agendas and take accurate meeting minutes for the purpose of summarizing and distributing information related to Compliance.
• Proactively maintain Compliance calendar including creating, maintaining, and frequently updating all activity records, related to theCompliance.-
• Compile professional communications and presentations and create/prepare spreadsheets for analysis and reporting as required.
• Understand and maintain strict confidentiality of all company information.

Communication & Translation Services

• Work with MHCCA & MHCA communication teams to ensure all released enterprise communication & publishing of policies are translated and shared with Canadian staff.
• Use available technology to translate various Compliance documents and communications.
• Coordinate the proofreading of Compliance documents with different stakeholders.
• Research a variety of topics for the purpose of ensuring compliance with legislative requirements and established guidelines.

Other

• Assists with administration of policy management as required, including formatting and stakeholder engagement
• Data management in the Compliance SharePoint
• Keeping the Compliance Policy Library up to date, including employee onboarding and offboarding
• Coordinates discussions on AML, Privacy and other Compliance related initiatives
• Assists with AML/ Privacy monitoring reporting for Canada
• Work with interns to manage & update various Compliance reports
• Perform any additional responsibilities, as assigned.

The Profile We Are Looking For

Knowledge, Skills, and Abilities:

• Excellent time management skills and the ability to prioritize work.
• Ability to manage multiple task and pivot when required.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Must show evidence of initiative, proactivity, and ability to work collaboratively and independently.
• Ability to work collaboratively with cross-functional teams.
• Discretion and ability to handle sensitive information.
• Advanced computer skills and demonstrating experience with office software and email applications.
• French language proficiency is required to work within North America

Education And Experience

• Relevant experience in an administrative or sales-related role;
• General education in administration, accounting, or office management (VSD, ACS, or DCS)

What We Have To Offer

• Permanent full-time position
• Hybrid work environment for a better work-life balance
• Possibility of working in the offices of:
• Burlington, ON
• Vacation and flexible leave as soon as you start with us
• Personal spending account
• Competitive compensation plan including a bonus program
• Group retirement plan including an employer contribution
• Complete group insurance program paid in part by the company
• Several opportunities for professional growth
• Employee and family assistance program accessible at all times

Mitsubishi HC Capital Canada values diversity and is committed to accessibility. Should you require accommodation due to disability, please notify the Human Resources Recruiter.