Community Immigration Project Assistant

Municipality of Chatham-Kent; South Buxton; On-site; CAD 41,285,000 - 44,870,000; Part time

Benefits offered by this job

15% in lieu of benefits

4% vacation pay

Job summary

The Municipality of Chatham-Kent is seeking a temporary part-time Project Assistant in the Community Culture and Connection division. You will support the Local Immigration Partnership (LIP) with communications, outreach, and administrative tasks to engage community stakeholders on immigration and settlement issues.

You will assist with social media, newsletters, budgeting support, and minutes for partnership meetings, while collaborating with the CK LIP Partnership Council to promote DEIJ and

Qualifications

• College diploma or university degree in office administration, social science, or project management, with 6 months to 2 years of related experience.
• Experience related to immigration and supporting strategy and implementation plans.
• Experience in marketing and promotion, including promotional materials, reports and media releases, and social media.
• Experience setting up meetings: invitations, scheduling, room bookings, agendas, minutes.
• Experience with general office duties: reception, research, customer service, multitasking.
• Knowledge of basic accounting, accounts payable/receivable, and JD Edwards or similar software.
• Strong interpersonal and communication skills, written and verbal.
• Excellent time management and organizational skills.
• Strong computer skills: Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Create communications such as a monthly newsletter and grow the subscriber list; maintain project webpages; assist with social media; support marketing and promotion of LIP activities and materials; prepare for stakeholder meetings and produce minutes; update partnership contact lists.
• Provide administrative support for quarterly and annual reconciliation of project budget vs financial claims and cash flow updates for the funding agency; receive and code invoices, purchase orders, accounts receivable and payroll-related documents.
• Foster relationship building between the CK LIP Partnership Council, stakeholders and other organizations to advance DEIJ, GBA+ and Truth and Reconciliation; track policy changes and provide updates to stakeholders.
• Enhance awareness of the LIP in Chatham-Kent through outreach and attending community events; engage a diversity of members involved in settlement and integration of immigrants.
• Act as an ambassador for Chatham-Kent; perform other duties as assigned.

Skills

Interpersonal & communication

Time management

Organizational skills

Marketing & promotion

Meeting coordination

General office duties

Microsoft Office

Education

College/University degree in office admin or related field

Tools

JD Edwards

Microsoft Office

Job description

The Municipality of Chatham-Kent is seeking a temporary part-time Project Assistant in the Community Culture and Connection division. You will support the Local Immigration Partnership (LIP) with communications, outreach, and administrative tasks to engage community stakeholders on immigration and settlement issues.

You will assist with social media, newsletters, budgeting support, and minutes for partnership meetings, while collaborating with the CK LIP Partnership Council to promote DEIJ and