Communications & Publications Coordinator

McGill University; Montreal (administrative region); On-site; CAD 36,000 - 45,000; Full time

Benefits offered by this job

Health benefits (includes Dental)

Defined contribution pension plan

RRSP and TFSA

Generous vacation

Personal days

Floating holidays

Summer Fridays

December time off

Tuition waiver

Remote work up to 2 days/week

Job summary

McGill University’s Schulich School of Music seeks a Communications & Publications Coordinator to support day-to-day communications activities. You will produce bilingual English/French content for websites, newsletters, social media, and promotional materials, and coordinate publications highlighting students, faculty, alumni, and events.

Working with the Communications & Production team, you will manage social media posts, develop digital and print assets, and ensure branding compliance across

Qualifications

• Proven ability to write and edit bilingual content clearly and engagingly.
• Experience coordinating communications activities, publications, and promotions.
• Strong attention to detail and ability to follow guidelines and procedures.
• Able to work collaboratively in a deadline-driven environment.
• Knowledge of classical music, jazz, and concert culture is a plus.

Responsibilities

• Produce, edit, proofread, and format bilingual English/French content for websites, newsletters, social media, and promotional materials.
• Coordinate publication production highlighting students, faculty, alumni, staff, programs, concerts, and events.
• Prepare and update promotional materials for concerts and events across digital and print formats.
• Coordinate day-to-day management of SSoM social media platforms, including drafting posts and visual assets.
• Act as contact for coordination with internal units and external collaborators (copywriters, photographers, videographers, designers, printers).
• Coordinate communications-related logistics for events and shoots with internal units and external service providers.
• Ensure materials adhere to McGill and SSoM branding and guidelines.

Skills

Bilingual content creation

English writing

French writing

Social media management

Graphic design tools

Attention to detail

Team collaboration

Education

DEP - Documentation and Communications

Tools

Canva

Adobe Photoshop

InDesign

Microsoft Office 365

Job description

Position Summary

Reporting to the Associate Director, Communications and Production, and working closely with the Production, Event and Communications Administrator, the Communications & Publications Coordinator supports the day-to-day implementation of communications activities at the Schulich School of Music (SSoM). Working under general direction, the role focuses on producing and distributing communications materials, supporting promotional initiatives, and developing digital and print content that promotes SSoM’s programs, people, concerts, and events. The Communications & Publications Coordinator works collaboratively with colleagues in Communications and Production (C&P) as well as with SSoM units and McGill partners, to ensure communications are accurate, timely, and aligned with institutional standards.

Major Duties and Responsibilities

Produce, edit, proofread, and format bilingual (English/French) content for websites, newsletters, social media, and promotional materials.

Coordinate the production and distribution of publications highlighting students, faculty, alumni, staff, programs, concerts, and events.

Prepare and update promotional materials for concerts and events across digital channels and print formats.

Coordinate the day-to-day management of SSoM social media platforms, including drafting and reviewing posts and preparing visual assets.

Act as a point of contact for coordination with internal units and external collaborators (e.g., copywriters, photographers, videographers, designers, printers).

Coordinate communications-related logistics for events, promotional initiatives, and photo or video shoots, in collaboration with internal units and external service providers.

Ensure communications materials adhere to McGill and SSoM branding and marketing guidelines.

Other Qualifying Skills and/or Abilities

Experience coordinating or supporting communications activities, including content production, publications, and promotion.

Ability to write and edit clear, engaging content in English and in French.

Strong attention to detail and ability to follow established guidelines and procedures.

Organizational skills and ability to manage multiple tasks under general supervision.

Ability to work collaboratively in a team-based, deadline-driven environment.

Knowledge of classical music, jazz, and concert music; familiarity with Montreal’s cultural scene.

Familiarity with social media platforms and content management tools.

Working knowledge of Microsoft Office 365; experience with tools such as Canva, Adobe Photoshop, or InDesign is an asset.

Interest in music, arts, or cultural organizations is an asset.

Benefits and Perks

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Eligibility and Work Requirements

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

DEP - Documentation and Communications 2 Years Related Experience

Hourly Salary: (MUNACA Level D) $26.18 - $32.46

Hours per Week: 33.75 (Full time)

Supervisor

Supervisor: Associate Director, Communication and Production

Position End Date

Position End Date (If applicable): 2026-10-31

Application Deadline

Deadline to Apply: 2026-09-08

Equity and Diversity Statement

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Employer Culture

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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